Partnering with the Mountain West Digital Library

1. Partnering with the Mountain West Digital Library Kenning Arlitsch Associate Director, J. Willard Marriott Library Sandra McIntyreProgram Director, Mountain West Digital Library

2. Overview • Origins in the Utah Academic Library Consortium • A network of interdependence • Governance and partnership • Standards and policies • Partnering with us • Presentations from partners and hubs

3. Utah Academic Library Consortium Mission“To cooperate in continually improving the availability and delivery of library services to the higher education community and the State of Utah by maximizing financial, technological and human resources of member libraries and partner organizations.”

4. Utah Academic Library Consortium • 14 higher education libraries in Utah + Utah State Library • Associate members: Nevada libraries • Both public and private institutions • From community colleges to research universities • Since 1971, possibly earlier

5. First project • State Historical Society project: Shipler Commercial Photographers • Grant to scan 200 glass plate negatives • University of Utah scanned 400 negatives • Eventual total of over 10,000 images

7. Lessons of USHS Experiment • Low cost • Doubled images in original grant • Standardized imaging/metadata • USHS retained identity/control of images • Leveraged University’s hardware/software • Realized potential for distributed DL

8. National/Regional Impact • MWDL one of oldest collaborative efforts • Utah unique in its level of cooperation • Political as well as technical infrastructure • Success with grants • LSTA, IMLS, NEH, grassroots participation • Infrastructure extended to WWDL

9. Themes • Responsibility for the community • Infrastructure that eases participation • Cost effectiveness • Standards-based • Imaging, metadata, harvesting, etc. • Collections most important • Technologies are tools that get you there

10. Proposal in 2001 for Mountain West Digital Library • Provide a public portal to digital collections in the Mountain West region • Include resources from cultural and educational institutions in Utah • Make content accessible to everyone • Offer local control • Keep it low cost • Standardize for interoperability • Support the digital library development efforts of Collections Partners

11. http://mwdl.org

12. Over 180,000 records in MWDL • Photographs • Maps • Artworks • Video clips • Oral history audio clips • Books • Journals and pioneer diaries • Coming soon: finding aids in EAD format • Coming soon: theses and dissertations, other institutional repository items • Sister repositories: Utah Digital Newspapers Project, Western Waters Digital Library, Utah Digital Repository

13. http://mwdl.org

20. Tiered Setup • Distributed network • Flexible and scalable • Consolidates equipment and expertise • Minimizes costs • Reinforces standards

21. CollectionPartners CollectionPartners CollectionPartners CollectionPartners Hosting Hub MWDL Network MWDL website http://mwdl.org Hosting Hub Hosting Hub Central Server Hosting Hub

22. Tier 1:Collections Partners • Academic libraries • Public libraries • School libraries • Museums • Historical societies • Municipalities • Counties • State agencies

23. Brigham Young University, Lee Library BYU Idaho, David O. McKay Library BYU Hawaii Delta City Library Dialogue Foundation Great Basin Association Great Basin Museum Green River (City), Utah Green River Public Library LDS Business College Mormon History Association Murray City Public Library Museum of Art, Brigham Young University North Bingham County District Library, Shelley , Idaho Park City Historical Society and Museum Salt Lake Community College Library Snow College, Lucy A. Phillips Library Southern Utah University, Sherratt Library Topaz Museum Uintah County Library University of Nevada, Las Vegas University of Nevada, Reno University of Utah Hinckley Institute of Politics University of Utah, Marriott Library University of Utah Press University of Utah, S.J. Quinney Law Library University of Utah, Spencer S. Eccles Health Sciences Library University of Utah Undergraduate Research Opportunities Program U.S. Forest Service, Dixie National Forest Utah Museum of Fine Arts, University of Utah Utah State Archives Utah State Historical Society Utah State Library Utah State University, Merrill-Cazier Library Utah Valley State College Library Weber State University, Stewart Library Westminster College, Giovale Library Tier 1:Collections Partners

24. CollectionPartners CollectionPartners CollectionPartners CollectionPartners Hosting Hub MWDL Network MWDL website http://mwdl.org Hosting Hub Hosting Hub Central Server Hosting Hub

25. Tier 2:Hosting Hubs • Host the digital resources of the MWDL network on an CONTENTdm hosting server (or other Open Archives Initiative-compliant hosting server) • Three levels: • Hosting Hub • Regional Hosting Hub • Regional Full-Service Hosting Hub

26. Tier 2:Hosting Hubs • Brigham Young University, Lee Library • Southern Utah University, Sherratt Library • University of Nevada, Las Vegas • University of Nevada, Reno • University of Utah, Marriott Library • Utah State Archives • Utah State University, Merrill-Cazier Library • Weber State University, Stewart Library

27. CollectionPartners CollectionPartners CollectionPartners CollectionPartners Hosting Hub MWDL Network MWDL website http://mwdl.org Hosting Hub Hosting Hub Central Server Hosting Hub

28. Tier 3:Central Portal • Harvest of metadata records: Harvesting program at University of Utah Marriott Library • Web portal:Browse and search at http://mwdl.orgLinks point back to original location

29. Governance • UALC Council:ongoing development of vision and goals; approval of new partners; policy approval and committee oversight • UALC Digitization Committee:strategies, standards, policies, and collection development • MWDL Program Director:day-to-day management

30. Partnering with the MWDL • Partnership Agreement -- Collection Partners: • Retain control and establish usage rights • Set collection priorities • Ensure privacy and other legal considerations • Do the cataloging (usually) • Decide on your organization’s ‘branding’

31. Partnering with the MWDL • Review the MWDL Partnership Agreement and standards documents • Ask for UALC formal approval • Either: • Select a hub to work with, or • Manage your own hosting hub

32. Work flow using Hosting Hub Partner identifies collection and secures funding Hosting Hub digitizes Hub provides software and training Collection websiteon MWDL Partner enters metadata, sets up logo for header

33. Standards • Interoperability -- It’s all about resource discovery • Share access with wide range of indexes like MWDL • Enhance online search and retrieval accuracy

34. Standards and Policies • Content Development Policy • Digital Imaging Best Practices • Dublin Core Metadata Best Practices • Digital Services Price List (in final review)

35. Standards • Image scanning guidelines • "Western States Digital Imaging Best Practices” • Goals: • Interoperability and accessibility • High level of image quality • Long-term preservation (no rescanning!)

36. Standards:Digital Imaging • Principles: • Scan at highest resolution appropriate • Scan once • Create and store a master file • Use system components that are non-proprietary • Create backup copies on a stable medium • Store media in appropriate environment • Document a migration strategy across generations of technology

37. Standards:Digital Imaging • Project Planning • Documentation • Staffing • Training • In-house or outsource? • Costs

38. Standards:Digital Imaging • Three versions of each image: • Master Image - save as TIFF • Access Image - save as JPEG • Thumbnail Image - save as JPEG or GIF Note: CONTENTdm creates the last two versions automatically using your settings.

39. Standards:Digital Imaging • Modes of Capture • Bitonal - black and white, line art • Grayscale • Color • Spatial Resolution and Dimension • Depends on size and quality of the original • See the Best Practices

40. Standards • Metadata guidelines • "Dublin Core Metadata Best Practices" by Collaborative Digitization Project • "Metadata Guidelines for the Mountain West Digital Library"

41. Standards:Metadata Guidelines • Descriptive metadatae.g., Subject • Administrative metadatae.g., Rights Management • Structural metadatae.g., Compound object subdivision • Technical metadatae.g., Digitization Specifications

42. Standards:Metadata Guidelines • Dublin Core (simplified) • Simple • Commonly understood terminology • International in scope • Extensible • Standard for interoperability

43. REQUIRED: Title Creator Subject Description Date Original Date Digital Format Digitization Specifications Resource Identifier Rights Management OPTIONAL: Publisher Contributor Type Source Language Relation Coverage Contributing Institution Standards: Dublin Core fields + 3

44. Standards:Examples from MWDL Guidelines • Postcard • Journal Article • Diary • Dissertation • Compound Object - Book • Compound Object - Newspaper Issue • Audio • Film/Video • Artwork • Map • Architectural and Technical Drawing • Letter

45. Training • MWDL training sessions: http://mwdl.org/ • BCR’s Collaborative Digitization Program:http://www.bcr.org/training/schedule/ • OCLC: http://www.oclc.org/us/en/contentdm/support/ • CONTENTdm Western Users Group Meeting, June 4-6, Claremont, CA • New School for Scanning, June 10-12, Jacksonville: http://www.nedcc.org/about/news.ddfl.php • AMIGOS Library Services: http://www.amigos.org/ • Others listed on D-Lib: http://www.dlib.org/ • Pre-conference workshops: American Library Association, Library and Information Technology Association, and Society of American Archivists

46. Digitization Price List • In final review • Used for MWDL-related projects • To be revised annually • Based on photograph scan at $2.00-3.00

47. Funding for digitization • Popular Utah sources: • Library Services Technology Act • Utah State Historical Records Advisory Board • Conference program tomorrow (Friday):“Funding Digital Collections: Perspectives from Seekers and Providers”11:00-11:50, Salon 2

48. Let us know how we can help you! • Sandra McIntyreProgram DirectorMountain West Digital Library801.585.0969sandra.mcintyre@utah.edu • Or contact any Hosting Hub directly(see handout)