1 / 25

Employer Reporting Work Group

Employer Reporting Work Group. June 2008. MePERS Payroll Data Compliance Criteria. PSC codes – quick review Payroll Reporting – what is important to service Payroll Reporting Edits – how reporting effects service. Agenda. PSC Codes. Position Code YEXNN Stipend Reporting

lavada
Download Presentation

Employer Reporting Work Group

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Employer Reporting Work Group June 2008

  2. MePERS Payroll Data Compliance Criteria

  3. PSC codes – quick review Payroll Reporting – what is important to service Payroll Reporting Edits – how reporting effects service Agenda

  4. PSC Codes

  5. Position Code YEXNN Stipend Reporting Earnings Reported = 2 mos., 20 days (.222) Time Unit Code “C” Contract Earnings reported / FTE Contract = Service Credit What is Important to Service

  6. Time Unit Codes “H” & “D” Hourly Daily Expected Full Time for One Week Employer Type makes a difference Expected Weeks Per Year Rate of Pay What is Important to Service (cont.)

  7. Simplified Calculation (Hourly/Daily) Earnings Reported / Annualized Rate Expected Full Time for One Week X Expected Weeks Per Year multiplied by Rate of Pay Annualized Rate What is Important to Service (cont.)

  8. Time Unit Code H, D or C only FTE Annual Contract Amount must be present when Time Unit Code = C How Reporting Affects Service

  9. Expected Full Time for One Week If C, value should be “null” If H, and employer is PLD, value should be 35-40 Expected Weeks Per Year If, C, value should be “null” If H or D, and employer is PLD, value should be 36-52, inclusive How Reporting Affects Service (cont.)

  10. Rate of Pay If H, rate of pay should be greater than $6.50 and less than $50.00 If D, rate of pay should be greater than $49.99 and less than $325.00 If H or D, and difference between last two reports is greater than 10%, MainePERS will check with you. How Reporting Affects Service (cont.)

  11. Member & Non-Member Reporting

  12. Substitute Teachers RRTW New Member Packets Member Meetings Agenda

  13. Review – Substitute Teacher Reporting Substitute Teachers • Effective September 20, 2007, can opt out of MainePERS membership. • Employers fill out a new membership application if member changes status. • Retirees returning to work as Subs must be reported with a PSC of 53. • All Subs no matter the position they are filling should be reported with a position code of Y0209.

  14. Review – Chapter 410 {RRTW} Retirees Returned to Work • Under MainePERS Rule Chapter 410 employers are required to report all MainePERS retirees who return to work. • Retirees should be reported on payroll with a PSC of 53. • Failure to comply with the requirements of Chapter 410 will result in the immediate suspension of the retiree’s retirement benefit and a potential monetary penalty for either the retiree, the employer or both.

  15. Review – Chapter 410 {RRTW} (cont.) • Regardless of the position held a retiree should be reported either hourly or daily. Exception: Extracurricular activities should still be reported as a stipend. (E.g. Coach) • A day for hourly employees is eight hours; and one day if they are paid on a per diem basis. Each stipend position is considered 60 work days.

  16. Welcome Packets • Mailed quarterly to new members • Provides a brief overview of the Retirement System and a Plan specific Handbook.

  17. Group Life Insurance

  18. Rate Changes Group Life Rule - 601 PLD Retiree – Billing Employer Pilot Beneficiary Update Agenda

  19. Supplemental Rate Changes • Age based rate change was effective April 1, 2008 • The first payrolls are in and have been reviewed • Reminder: Charts and a calculator are available on our website for use in determining premiums. www.mainepers.org

  20. Chapter 601 – New Hire • Any new employee should complete a new Application for Coverage. Eligible employees include employees eligible to join MainePERS as teacher member and who work 20 hours or 2½ normal working days per week. • It is important we receive the Application for Coverage even if the employee refuses or is ineligible. • Coverage will be effective the first of the month after an additional 31 days in an eligible position. • Level should be based on their contract amount or annualized salary and will not be updated in April of the next year.

  21. Retiring Teachers • No premiums should be submitted for July and August if a teacher is retiring July 1. • After a retiree’s effective date of retirement, they may only have Basic coverage, at no cost, if they met the criteria to take coverage into retirement.

  22. PLD Retiree Test Pilot • Premiums will no longer need to be submitted as part of the monthly payrolls. • You will receive an itemized monthly bill which will include new retirees and will remove deceased retirees.

  23. Designation of Beneficiary Updates Goal: To collect current data on members and their beneficiaries. • Many designations have not been updated since the member was first employed. • Some members have never made a designations. • We will be requiring the Social Security numbers and dates of birth of all beneficiaries.

  24. Designation of Beneficiary Updates (cont.) • Witness signatures are no longer required. • All communications will go directly to the employee’s home address. • Current designations will be provided. • Members can continue with the same designations or update their designations.

  25. Next Meeting Thursday, October 2, 2008 1:30 – 3:30 MainePERS Maine Public Employees Retirement System 46 State House Station Augusta, ME 04333-0046 www.mainepers.org

More Related