WACRAO 2014 WISCONSIN CERTIFYING OFFICIAL WORKSHOP JUNE 17-18, 2014. GREETINGS. Day 1 – All SCO’s. Apprenticeship Program – Kathy Wellington RPO Updates Complaint System Communications with VA Communications with ELR & SAA Student Responsibility. SCO Concerns. Principles of Excellence
WACRAO 2014 WISCONSINCERTIFYING OFFICIALWORKSHOPJUNE 17-18, 2014
CH33 Parking Fees –this fee is not specifically excluded by regulation therefore are included as a payable fee as long as all students have to pay this fee to the institution.
VA Central Office advisory April 21, 2014 – CH33 Fees involving lab costs – there are instances when a lab fee is mandatory for all students in a particular course during a particular enrollment period. This is an acceptable fee to certify. However during enrollment periods when the lab fee is waived lab fees are not certified. NOTE: A lab fee does not have to be charged during every term of enrollment in order to be considered mandatory.
Executive Order 13607 signed by the President on April 27, 2012 established principles of excellence for Educational Institutions serving service members, veterans, spouses, and other family members
Objective: designed to strengthen oversight, enforcement, and accountability within the Department of Veterans Affairs education benefit programs and DOD TA programs.
Established a centralized compliant system which became active in March 2014 – within initial 3 weeks – 900 complaints
Types of Complaints:
Recruiting/Marketing Practices, Accreditation, Financial issues (e.g. tuition/fee charges), student loans, post-graduation job opportunities, change in degree plan requirements, quality of education, grade policy, release of transcripts, transfer of credits, refund issues, and other.
GI Bill web link for submitting a complaint:
OTHER: is a general category that may involve complaints about VA approval or processing applications or enrollments
Other types of complaints may involve:
- student questioning SCO certification based on applying VA reporting requirements
- student questioning institutional refund of tuition
- student questioning amount of Title IV funding
- student questioning CH33 Rate of Pursuit BAH based on term length and equivalent credits
- student questioning VA action on eligibility based on their military service and/or DOD information
VA student can submit complaint on GI Bill web site:
- VA Central Office Education Service reviews complaints and forwards to school SCO or designee;
- School is requested to provide VA with a response or if VA will refer to another government agency if appropriate.
- VA will review the response and provide a response to student complaint
- VA may also contact institution as appropriate
Importance of Certifying Officials
NCD schools – must be resident instruction and no on line instruction
NCD schools – must be resident instruction and no on line instruction
VAONCE Student BIO page must display as benefit chapter 33Yellow to add YRP fields
If not organized on term basis and based on weekly scheduled clock hours certify weekly scheduled hours of instruction
Identify the projected completion date as end date
AMEND – use for submitting tuition and fees
Two pay listings from VA (mailed to institutions)
- Non CH33 student payments
- CH33 tuition and fee payments
US Dept of Veterans Affairs
Debt Management Center
PO Box 11930
St Paul, MN 55111
Reporting tuition and fees – source documents
-Common certification problems
Processing and VA releasing payments
-Notification to institutions and students
VA surveys – Q and A –
Tuition & Fees (excluding Title IV):
Recommend certifying term dates & credits without tuition and fees
AMEND certification in VAONCE to later submit tuition & fees to VA
Standard terms combined with multiple non-standard term dates
Only non-standard terms
Concurrent enrollment terms (parent & guest)
Each educational institution, veteran and eligible person shall report without delay the following information:
of each veteran or eligible person enrolled in an approved course.
38 CFR 21.4203
Yellow Ribbon Program certifications:
- Resident, practical, remedial, distance, blended/hybrid
The purpose of the following exercises involve VAONCE demo site are presented as instructional and informational
Entering information for:
Approved Program Names
Scenarios will involve basic certification case studies to more complex certifications
Accessing proper enrollment lines in VAONCE when making changes
Is VAONCE user friendly?
management tools to access in VAONCE
Cleaning out old records in VAONCE
What exactly happens when I make a student inactive or delete them in VAONCE?
Established Tuition Charges-
This includes any scholarship(s), or other Federal, State, institutional or employer-based aid or assistance (other than loans and any funds provided under section 401(b) of the Higher Education Act of 1965 (Title IV)) that is provided to the institution and is specifically designated for the sole purpose of defraying tuition and fees.
The actual tuition charge that similarly circumstanced non-veterans enrolled the program of education are required to pay.
Guidance when IHL reports CH33 YRP student withdraws due to reduced credit hours:
When schools report the withdrawal, they also report the T&F and YR that would be associated with the reduced hours
The VA will do its proration and collect any overpayments due
The School will refund IAW its own policies
School should have a written policy in place that describes implications of withdrawals on YR and provide it to students
Just like T&F, the YR amounts are not based on reality but rather the amount needed to calculate the proration
Ch 33: Tuition & Fees
Reporting Tuition and Fees
School Veteran Tuition Waiver = ($1,000.00)
Private Tuition Scholarship = ($1,000.00)
Your State Vets’ Tuition Assistance = ($2,000.00)
Net Tuition and Fees = $8,000.00
Report $8,000.00 to VA as the T&Fs for this this term. If the student received any Title IV funds, (Pell Grant) or assistance not specifically designated for the payment of tuition and fees – No need to deduct from the amount reported to VA.
SUMMARY OF PROVISION:
The actual net cost for tuition and fees assessed by the institution after the application of—
(a) any waiver of, or reduction in, tuition and fees; and
(b) any scholarship, or other Federal, State, institutional, or employer-based aid or assistance (other than federal loans and Pell grants) that is “provided directly to the institution and specifically designated for the sole purpose of defraying tuition and fees”
Reported an incorrect “Begin” or “End” term date
Need to add a VBA Standard Remark
Correct tuition & fee amount
Correct Yellow Ribbon amount
Note: Debt will be placed against the institution when overpayment of CH33 benefits results from an incorrect tuition & fee or YR amount certified to VA.
End of Term or Course
Unsatisfactory Attendance, Conduct, or Progress
Withdrew Before Beginning of Term
Withdrawal or Interruption (Non College Degree Programs Not on a Term Basis)
Withdrawal After Drop Period-Non-punitive Grades Assigned
Withdrawal After Drop Period-Punitive Grades Assigned
Withdrawal During Drop Period
Preregistered But Never Attended
Other (Explain in Remarks)
Refer to the handout for several case studies that are examples of Yellow Ribbon Program Certifications