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Program and Abstract Creation System (PACS) Overview. Farai Tsokodayi  American Chemical Society Division of Membership and Scientific Advancement Member Communities. PACS Manages Workflows. PACS is the primary resource for managing the national meeting technical program

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Program and abstract creation system pacs overview

American Chemical Society

Program and Abstract Creation System (PACS) Overview

Farai Tsokodayi American Chemical Society Division of Membership and Scientific Advancement Member Communities


Pacs manages workflows

PACS Manages Workflows

PACS is the primary resource for managing the national meeting technical program

Authors:Abstract submissions

SymposiumOrganizers:Review, acceptance/rejection of submitted abstractsArranging accepted abstracts into sessions

Program Chairs:Submission of the Call for Papers (symposia)Scheduling of the sessionsSubmitting the preliminary and final programs

ACS Staff:Review technical program to determine location and room assignmentsExport the preliminary and final programs, separates, CD-ROM, and preprints

American Chemical Society


Pacs manages timelines

PACS Manages Timelines

*Preliminary dates. Subject to change according to C&EN deadlines

American Chemical Society


Pacs manages access

PACS Manages Access

Access to PACS is through the ACS ID

  • Abstract submitters

  • Symposium Organizers

  • Program Chairs

  • Admin Staff

  • FORMS

  • Rosters

ACS ID required to access PACS consistent with the allowed access control privileges

ACS ID required to access other ACS services

American Chemical Society


National meeting timeline

National Meeting Timeline

ActivityTime

Memo to program chairs to enter Call for Papers0

Call for Papers entered in PACS & Deadline dates sent to ACS0.5

Call for Papers published in C&EN; Abstract submission opens1.25

PACS closes to Authors (recommended)1.5

PACS closes to Symposium Organizers (recommended)0.5

Preliminary program due from program chairs; Room requests due0.5

Final technical program due from program chairs (PACS closes to PC)0.5

Preliminary program publishes in C&EN*1.25

Final technical program publishes in C&EN*1

Meeting begins1

8 months

Why does it take so long to produce a national meeting?

American Chemical Society


National meeting timeline1

National Meeting Timeline

Memo to Program Chairs on Call for Papers(2 weeks)

  • Communicates with committees and constituents to finalize program

  • Communicates with organizers to confirm invited and contributed symposia

  • Enters technical program into PACS

  • Dates set by division (within limits)

    • Abstract submission closes

    • Symposium organizer access closes

  • Dates set by ACS

    • Abstract submission opens

    • Preliminary program due

    • Final program due

      Send the Call for Papers and Deadline Dates to ACS

American Chemical Society


National meeting timeline2

National Meeting Timeline

Call for Papers and Deadline Dates Received(4 weeks)

  • PACS Staff

    • Clarifies programming with program chairs

    • Configures PACS for abstract submission

    • Produces the CFP for publication

  • Logistics Staff

    • Drafts technical program locations and configures registration

  • C&EN Staff

    • Produces the Call for Paper issue

      Abstract Submission Opens

American Chemical Society


National meeting timeline3

National Meeting Timeline

PACS Opens for Abstract Submission(5 weeks)

  • [Close date set by the division/committee]

  • Program Chairs

    • Grant access to organizers (ACS ID needed)

    • Train organizers on reviewing sessions

    • Add late symposia

    • Monitor activity of incoming abstracts

  • Organizers

    • Learn how to review and schedule abstracts in PACS

    • Monitor activity of incoming abstracts

    • Clarify invitation with the invited speakers

  • PACS staff

    • Communicates with Program Chairs and Organizers to resolve issues

      Abstract Submission Closes

American Chemical Society


National meeting timeline4

National Meeting Timeline

PACS Closes to Authors(2 weeks)

  • Organizers/Program Chairs

    • Review/accept/reject abstracts

    • Create new sessions as needed

    • Arrange papers in sessions

    • Assign order and times for presentations

    • Enter estimated seating (attendance)

    • Enter session moderators

    • Enter late abstracts

  • Program Chairs

    • Review symposia

      PACS Closes to Symposium Organizers

American Chemical Society


National meeting timeline5

National Meeting Timeline

PACS Closes to Symposium Organizers(2 weeks)

  • Program Chairs

    • Schedule unassigned abstracts

    • Move to other symposia or divisions

    • Penultimate review of symposia

    • Arrange sessions consistent with Even Programming Rules

      Submit Preliminary Program and Room Requests

American Chemical Society


National meeting timeline6

National Meeting Timeline

Submit Preliminary Program and Room Requests (2 weeks)

  • ACS Staff Even Programming Call with M&E

    • ACS Logistics Staff assesses technical program room requests

      • Drafts division locations within space available

    • M&E assesses compliance with Even Programming Rule

    • ACS PACS Staff assesses complete/incomplete programs

  • Program Chairs

    • Work with ACS PACS Staff to bring programs into EPR compliance and finalize sessions

      Submit Final Program

American Chemical Society


National meeting timeline7

National Meeting Timeline

ActivityTime

Memo to program chairs to enter Call for Papers0

Call for Papers entered in PACS & Deadline dates sent to ACS0.5

Call for Papers published in C&EN; Abstract submission opens1.25

PACS closes to Authors (recommended)1.5

PACS closes to Symposium Organizers (recommended)0.5

Preliminary program due from program chairs; Room requests due0.5

Program Chairs submit final program0.5

4.75 months

Preliminary program publishes in C&EN*1.25

Final program publishes in C&EN*1

Meeting begins1

8 months

American Chemical Society


National meeting timeline8

National Meeting Timeline

Submit Final Program  Meeting(3.25 months)

  • PACS Staff

    • Export, composition & production of the preliminary, final, on-site program book, CAS export, separates, CD-ROM

    • Acceptance and scheduling notices

  • Meetings Staff

    • Finalizes locations and rooms

    • Processes AV, banquet orders, and room requests

    • Vendors

      • Hotels, convention center, audio visual, registration

    • “The Other Meetings”

      • Governance, Expo

  • C&EN Staff

    • Preliminary and Final Program issues

    • Division ads

American Chemical Society


Support for program chairs

Support for Program Chairs

American Chemical Society

  • PACS Resource Page: www.acs.org/pacs_resources

  • PACS Support: [email protected]

  • Farai Tsokodayi ([email protected])

  • Robin Green ([email protected])

  • PACS User Guides and Webinars on the “Get Involved, Stay Involved” web site www.acs.org/getinvolved

  • Program Chair’s Procedure Manual:

    www.acs.org > Membership & Networks > Technical Divisions > Program Chairs’ Procedure Manual


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