Welcome!. Trinity University Physical Plant. Last Updated 5-3/2005. New Employee Orientation.
Trinity University Physical Plant
Last Updated 5-3/2005
Welcome to the Physical Plant at Trinity University. Now that you have completed your interviews and been accepted for employment, it is time to acquaint you with the department and your new job so you will understand your rights and responsibilities, and the regulations and procedures you must follow.
One Trinity Place
San Antonio TX 78212-7200
The Physical Plant is effectively responsible for all buildings and grounds belonging to the campus community. This is an enormous task that involves the coordinated effort from a large number of people.
Our mission is to provide maintain and enhance an aesthetic, functional and safe physical environment and associated services that support the mission of the University
Let’s take a moment to introduce you to some of the Physical Plant personnel you will encounter on a daily basis.
John Greene, Director of Physical Plant, is responsible for the effective functioning of the entire department. He oversees all Physical Plant operations and answers directly to the Vice President of Fiscal Affairs.
Assistant Director in charge of Crafts and Utilities, is directly responsible for the ongoing functions of the Physical Plant as they specifically relate to the skilled trades.
Sharon Curry, Contract and Project Coordinator, is involved in the direct, daily contact with contract vendors as well as assisting to monitor the efforts of the on-site custodial contractor. Sharon is also instrumental in the effective operation of the Physical Plant Service Request System.
Mike Schweitzer, Assistant Director in charge of Landscape Services, is directly responsible for the day-to-day operations relating to grounds and athletic field maintenance. Mr. Schweitzer is also involved in overseeing campus construction projects.
Roseanne Ramon handles the majority of key requests for the University. In addition to her key duties, Roseanne also assists with the telephone switchboard and the radio dispatching of Physical Plant personnel.
Adan Garza III is the Physical Plant safety Technician. He is responsible for insuring that Physical Plant personnel are properly equipped and trained in all aspects of state and federal safety related laws and regulations.
Mindy Brent is the Physical Plant Computer Design, or CAD, Technician, and plays a valuable role in providing detailed campus utility plans, maps and information to both Physical Plant personnel and contractors alike.
Eleni Moncrief handles the majority of service requests generated by the campus community. Her tasks include the creation and dispersal of work orders and the radio communication and dispatching of Physical Plant personnel in appropriate situations.
Sandra Castaneda is in charge of the accounting division of the Physical Plant. All paper work regarding purchases, payments or receipts is handled in her office.
In general, your regularly assigned duties will relate to your particular job title. This is especially true in the area of Crafts and Utilities, where employees are hired based upon their skills or experience in fields such as plumbing, electrical, painting, carpentry and HVAC. However, in regards to Landscape Services, special departmental activities often require that employees be assigned different duties to meet the needs of the University.
These are just some of the employees responsible for the care and maintenance of plants, shrubs, lawns and the installation and maintenance of sprinkler systems. They use small power tools such as mowers and edger's to carry out their assigned duties. Each groundskeeper is responsible for making sure that the tools used are in good condition for the specified activities such as planting, watering, setting sprinklers, fertilizing, spraying, preparing beds, hoeing, mowing and edging, picking up trash, sweeping sidewalks and other tasks involved in maintaining the general appearance of the campus.
Groundskeepers who are assigned to a designated area are responsible for performing any or all of the above duties to maintain the area in as good a condition as possible at all times.
Groundskeepers not assigned to a specific area work in crews to perform assigned tasks throughout the campus. Positions of a specialized nature include grounds maintenance assistants who are responsible for horticultural tasks, and tree maintenance specialists who accomplish large-scale pruning, removal and care of trees, and brush removal.
Regardless of your position of employment, the Physical Plant is concerned for your safety and welfare. In addition to training provided by the Safety Technician, your supervisors and foremen will instruct you in the manner by which you are to carry out routine duties. They will also instruct you when special duties are assigned. If you do not completely understand their instructions, ask questions! If you are ever unsure as to how to operate a piece of equipment, ask for instructions!
Personal Protective Equipment
and the list goes on…
All employees are expected to keep a sharp lookout for hazards that might injure any of the campus community or visitors. Keep in mind that low hanging branches as well as holes and depressions in lawn areas or streets could cause serious injuries. Report any possible hazard to your leader immediately. If any type of emergency should arise, contact the office immediately – call 210.999.8411.
For life threatening emergencies, call Campus Safety at 210.999.7070
All Physical Plant employees must possess and maintain a valid Texas Drivers License and proof of insurance. You must be cleared to drive on University business before you can operate any University vehicle. You must obey the traffic regulations set forth by the University, the City of San Antonio and the State of Texas. If you receive a ticket for a moving violation, you will pay the fine.
When you park, park properly.
Service vehicles may park in the following areas which are listed in priority order:
(1) service area/drive – must be used if the building has one
(2) visitor space or
(3) on the street.
Never park in a handicap space, a reserved space, a bus stop or in front of a fireplug.
All employees must abide by the departmental dress code. This dress code is designed not only for your protection but also to ensure that all employees present a neat appearance to the general public. You must not wear sandals or canvas tennis shoes. Only steel-toed leather shoes or boots are allowed. Until you are a fulltime employee with benefits (including uniforms), the dress code is as follows: Shirts must be worn at all times. No halter-tops, tank tops, completely sleeveless shirts or clothing with profane or vulgar language or emblems will be allowed. If a shirt has tails, it must be tucked in. If it has buttons, it must be buttoned to the second button. No shorts or cut-offs will be allowed. If an employee violates the dress code, he or she will be sent home to change.
Jewelry should be kept to a minimum and all dangling earrings and other loose jewelry, such as necklaces, should be left at home. There is a danger of catching these items in machinery while you are working.
Uniform Long Sleeve shirts and uniform shorts are appropriate when working in the Texas sun.
Any injury you receive on the job should be reported to your foreman and safety officer at once. This includes insect bites and allergic reactions. Workers Compensation Insurance covers all employees for on the job injuries. The insurance carrier will pay medical bills for on the job injuries. If you are unable to work due to an on the job injury, you will be compensated either through accumulated sick leave, if any, for the first seven days and then by workers compensation payments or until all sick leave is expended and then by worker’s compensation payments, if the length of the disability so justifies, or through workers compensation payments entirely. You will have the opportunity to make this choice at the time of injury. In no case will compensation payments be made before the eighth day of absence of work. There is an initial delay of some three weeks before compensation payments begin. Should you be injured, your unit coordinator will explain these items in detail. At that time, he/she will complete a report of injury form, which will outline the circumstances of your accident for review by the department, the University Safety Committee, and the insurance carrier.
Any time you are unable to work due to an on the job injury, you must call your foreman or superintendent once each week to report on your condition. Failure to keep the department apprised of your condition could result in termination of your employment for job abandonment.
You should be courteous at all times to the public and fellow workers. Keep your tools, the shop area or your area room neat and clean. Do not use the office area as a gathering place. Your leader, foreman, and the superintendent will assist you to correct any problems you may have in carrying out your duties so that you can become a successful regular employee here at Trinity. The University does follow a plan whereby you will be evaluated by your foreman and superintendent after two, and five months of employment, and once a year thereafter. This evaluation is designed to inform employees on how well they are performing their duties and responsibilities and to offer suggestions, assistance, and support in aiding employees in improving job performance. In general, you will get along well if you maintain a good attitude.
Talk to your foreman and leader if jury duty, military reserve duty, a funeral or the like calls you away from work. We will advise you as to the procedure necessary to receive paid leave.
Problems which effect your job should be addressed immediately, and brought to the attention of your immediate supervisor. If he/she is unable to assist you with a solution, follow the chain of command. We like to sustain a happy, unified group of employees who take pride in the beauty of our campus as well as pride in themselves.
In conclusion, welcome to the Physical Plant at Trinity University.
Welcome to Trinity University Physical Plant