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SWCAP Recoveries

SWCAP Recoveries. SWCAP Recoveries . Recoveries mean the recovery of indirect costs from the federal government. Indirect cost includes both the State departments indirect cost and the statewide indirect costs, SWCAP. SWCAP Recoveries - continued.

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SWCAP Recoveries

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  1. SWCAP Recoveries

  2. SWCAP Recoveries • Recoveries mean the recovery of indirect costs from the federal government. • Indirect cost includes both the State departments indirect cost and the statewide indirect costs, SWCAP.

  3. SWCAP Recoveries- continued • Only the SWCAP is transferred to the General Fund. • Process of transferring SWCAP to the General Fund is shown on the flow chart on the next slide.

  4. SWCAP Recoveries- continued Billfederal fundfor direct plus indirect costs Receipt in federal fund TransferSWCAP toGeneral Fund

  5. SWCAP Recoveries- continued • Federal government reimburses a State department for indirect costs, a portion of the recoveries is attributed to SWCAP. • Portion representing SWCAP recoveries must be transferred to the General Fund.

  6. SWCAP Recoveries- continued • Government Code sections 13332.0113332.02 Authority to recover SWCAP and transfer to the unappropriated surplus of the General Fund are specified in these sections.

  7. SWCAP Recoveries- continued • State Administrative Manual Section 8755.1 et. al specifies the State policy on SWCAP recoveries and transfers.

  8. SWCAP Recoveries- continued • SWCAP is recovered through an Indirect Cost Rate Proposal (ICRP) or a Cost Allocation Plan (CAP) from CALSTARS or non CALSTARS departments.

  9. SWCAP Recoveries- continued • State departments must recover full costs associated with its programs and/or activities. • View the presentation, Full Cost Recovery for additional information.

  10. SWCAP Recoveries- continued • Many components are included in an indirect cost rate proposal (ICRP). • Attend an ICRP training class for additional information. • Following are some of the federal regulations and guidelines.

  11. SWCAP Recoveries- continued • Federal regulations provide guidance for ICRPs and recoveries of indirect costs: • Federal Circular A-87 httpwww.whitehouse.gov/OMB/circulars/index.html

  12. SWCAP Recoveries- continued • Cost Principles and Procedures for Establishing Cost Allocation Plans and Indirect Cost Rates for Agreements with the Federal Government (ASMB C-10). • http://www.os.dhhs.gov/progorg/grantsnet/index.html

  13. SWCAP Recoveries- continued • State departments will document any non-recovery of SWCAP budgeted amounts and send documentation to the SWCAP analyst: • Grant Application • Legislation • Other relevant information

  14. SWCAP Recoveries- continued • SWCAP recoveries must be transferred to the General Fund within 30 days after the end of each quarter. • No automatic transfer by the SCO. • Federally funded State departments initiate the transfer process via a transfer letter.

  15. SWCAP Recoveries- continued • State departments prepare a “Transfer Letter.” (See SAM Section 8755.2 for example.) • State Controller’s Transaction Request, form CA 504. • Include specific information in the “Transfer Letter.” See next slide.

  16. SWCAP Recoveries- continued • Specific information includes: • SWCAP transfer amount. • Time period the recovery spans. • General Ledger account. • Current fiscal year: • Budgeted SWCAP recoveries. • Total SWCAP recoveries transferred. . . . And . . .

  17. SWCAP Recoveries- continued • Prior fiscal year total SWCAP recoveries transferred. • Person to contact for questions. Include: • Name • Telephone number • E-mail • Transfer letter signed by the chief of the accounting office.

  18. SWCAP Recoveries- continued • Send transfer letter and one copy to your Department of Finance (Finance) budget analyst. • Finance budget analyst will review, contact you with any questions, sign both copies, forward the original to the State Controller’s Office, and send copy to the SWCAP analyst.

  19. SWCAP Recoveries- continued • State Controller’s Office (SCO) will transfer the funds. • Finance SWCAP analyst will: • Reconcile transfer letter with SCO records. • Monitor recoveries. • Contact State department on their recoveries or lack of recoveries.

  20. SWCAP Recoveries- continued • Yearly, Finance SWCAP analyst will contact State departments to review their SWCAP recoveries or lack of recoveries. • Yearly, Bureau of State Audits will review State departments federal funds, budgeted SWCAP amount and recoveries, Finance recoveries reconciliations, and responses from State departments on recoveries or lack of recoveries.

  21. SWCAP Historical Data • Amount of SWCAP budgeted and recovered is shown at this link: Link to SWCAP Historical Data

  22. We hoped this helped. Please view our other presentations.

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