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Leveraging Your Most Valuable Investments MS Project and SAP … Communication Made Easy Microsoft Office Project Conference Paul Szyarto, CEO. Is Your Organization Struggling?. Is your project office being forced to manage projects based on financial or SAP requirements?

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Leveraging Your Most Valuable InvestmentsMS Project and SAP…Communication Made EasyMicrosoft Office Project ConferencePaul Szyarto, CEO


Is your organization struggling
Is Your Organization Struggling?

  • Is your project office being forced to manage projects based on financial or SAP requirements?

  • Does your organization operate in silos with your project office doing one thing and your operations/financial group doing another?

  • Does your financial group have a difficult time managing project operations due to poor project data in SAP?

  • Do your project managers complain that they have the burden of maintaining two sets of data for accounting?

  • Has your culture not accepted the current project management tool due to it’s complexities, and inability to adapt to the organization?

  • Are you struggling with your tools to produce the required data to effectively manage project operations?

  • Is generating project and portfolio reports is very time consuming and sometimes nearly impossible?

  • Does your organization continue dumping money into solutions that don’t add value to your organization?

  • Project operations are notefficient according to your expectations?


Scenarios when we get involved
Scenarios When We Get Involved

Three Company Scenarios You Probably Fall Into

  • No project managementtools

    • Situation: Projects are managed at a high level in SAP by the financial group and in Microsoft Office by the project managers.

    • Implications: minimal value, NO visibility and transparency, NO valid financial information (up to SOX compliance issues)

  • Multiple PM Systems

    • Situation: Mixed landscape of tools, lots of ad-hoc solutions

    • Implications: Redundant data maintenance, expensive financial updates into SAP, minimal value out, no visibility to projects, portfolios or operations, no comprehensive project & portfolio reports.

  • SAP Project Systems/cProjects

    • Situation: SAP is/will be the platform for all types of project data

    • Implications: long implementation time, extensive configuration to replicate to business, changes are expensive and time consuming. It is still culturally unaccepted, and produces poor data due to complexity and culture.


What is the solution
What is the Solution?

Capturing project execution data and combining this with internal operations data to fully identify your project operations key performance metrics (profitability/schedule/customer satisfaction)

Microsoft Project

Microsoft Project Server

SAP


Todays agenda
Todays Agenda

  • Company Overview: The Project Group America

  • The TPG Difference

  • How We Maximize Your Systems

  • A Companies Ideal State

  • System Demo

  • High Level Costs

  • Questions


Our company the project group

Our Origins

Our Focus

  • Established in 1998 with a combined knowledge base of over 75 years of industry experience in Microsoft, SAP, and System Integration/Optimization

  • Headquarters in USA – Philadelphia, Pennsylvania

  • Additional Offices:

    • Development headquarters in Munich, Germany

    • Germany, Mainz (near Frankfurt) and Dortmund (near Düsseldorf)

    • Austria, Gmunden

Assisting project oriented organizations

with leveraging their human and technology investments by optimizing business processes, integrating systems, and creating an overall solution that produces value out.

Our Partnerships

  • Camako, Sweden

  • Corporate Project Solutions

  • Great Britain

  • Holert.com, Germany

  • M7, France

  • Bogdanov and Associates, Russia

  • Diventis, Switzerland

  • Fulcrum, South Africa 

  • HMS, Canada

  • MATAN Computers Ltd., Israel

  • Prosperi, Brazil

  • SDM Strategic Data Management, Australia  

Our Knowledge Areas

  • Project Management

  • Project Management Tools

  • Microsoft Office Project EPM

    • Microsoft Office Portfolio Management Server

  • Related Microsoft Products

    • SharePoint, SQL Server, Internet Information Server

  • SAP

    • Project Systems, xRPM and cProjects

    • Controlling and Finance

    • HR and CATS

  • Integration solutions with SAP and Microsoft Project Management Tools

  • Enterprise Premier Microsoft Project Solutions Provider, and Microsoft Gold Certified Partner.

  • Member of the International Advisory Council for Microsoft Project (PAC)

Our company – The Project Group



Our products and services
Our products and services

  • Products

    • TPG PSLink Integrating MSP with SAP

    • TPG ResourceLink Import SAP HR to MSP

    • TPG MTA MSP Milestone Trend Analysis

    • TPG MilestoneLink Collaboration on milestone dates

    • TPG TimeSheet Extender Extension of MSP time sheets

  • Services

    • Consulting for PM software solutions and SAP Systems

    • Implementation of TPG products

    • Systems Training

    • Maintenance and Support


The tpg difference we don t just integrate fields
The TPG Difference – We don’t just integrate fields

  • We are Project Management and Organization Experts

    • Our management team alone has over 75 years of combined management experience focusing on public and private organizations

  • We are Microsoft Project Experts

    • We are Microsoft Gold Partners, with over 150 implementations successfully completed. We understand how to leverage this tool to produce maximum value.

  • We are SAP systems Experts

    • Sr. SAP Consultants who have provided High level architectural and detailed configuration knowledge to both public and private organizations. Our team has been through several full cycle implementations and we understand the potential of this system.

  • We understand your struggles

    • Our customers understand the value of efficient data and so do we. You will learn instantaneously that our team will dive into your organizations issues and recommend process, and system solutions both from a business and technology perspective.

      Our focus is on optimizing your processes, and maximizing your decision making ability. We have the experience and knowledge to help your organization make a difference by leveraging two of the most powerful systems in the world to produce maximum value.


How do we maximize value out of your systems
How Do We Maximize Value Out of Your Systems

Most organizations struggle with adapting to the rigid controls of using the SAP system but depend on the data to perform financial and management reporting

TPG focuses on progressing the use of Microsoft and SAP by providing value in 4 ways:

  • Putting control BACK in your PM’s hands

  • Focusing on the BIG Picture

  • Decrease the administrative burden

  • Quality PM data = Quality MANAGEMENT data


Project management control
Project Management CONTROL

  • Flexibility to create scenarios without damaging SAP integrity

  • Control how you manage your structures

  • Ability to control when/how it is replicated

  • Your plans/budgets now in SAP

  • Flexibility to manage global resources without SAP constraints

  • Ability to develop milestone plans that will provide SAP invoicing requirements automatically

  • Easy revenue and cost management

  • Customizable reports through MS Project, Web Access and easy pulls into a data warehouse


Focusing on the big picture
Focusing on the BIG Picture

TPG focuses on maximizing SAP operations while allowing the project manager to function in a familiar flexible environment without the burden of being controlled by SAP

Company wide reports

Consolidated information

Sales Orders / Invoicing

Revenue Recognition

Cost / Revenue Plans

Cost Accounting

Profitability Analysis

Time Management

Expense Management

SAP BW Reporting

SAP R/3

MySAP ERP

Microsoft

Portfolio

Server

or

SAP xRPM

Portfolio planning

Capacity planning

Gap analysis

Portfolio optimizations

Project Management

Resource Management

Time Management

Outlook Integration

Performance Measurement

Microsoft

EPM


Decreasing the administrative burden
Decreasing the Administrative Burden

We don’t expect project managers to learn Sapanese and neither should you!

  • PMs work in a familiar flexible environment and we code the SAP attributes to make sense to your team

  • Decrease the need for managing in two systems, Master data pulled from SAP to drop downs in MSP for easy use

  • No longer a laborious activity to create projects in SAP. SAP custom structures/codes/descriptions required? NO PROBLEM! We can build the logic in the middleware

  • SAP cost plans are automatically created based on cost and resource plans in MS Project

  • Ability to plan resources from multiple cost centers globally

  • Auto generation of SAP baseline plan, operative plan, and updated baselines based on the baselines saved within MSP

  • NO SAP project administrators needed

    Our interface middleware is so flexible we can configure just about any business process requirement within minutes.


Quality pm data quality mgt data
Quality PM Data = Quality Mgt Data

Full system integration provides visibility and the data needed to make proactive decisions about projects and operations

Our Focus is on ALL levels/roles of the organization

Quality Data, Provides the ability to make Quality Decisions

Microsoft Project and Project Server

SAP Systems

Collaborate about Portfolio with Operations

Collaborate about Portfolio with Operations

Financial Management Reviews Project Impact

Executive Management Makes Decisions

Create and Manage Project

Manage Project Portfolio

Project Operations

Project Operations

Project Manager

Portfolio Manager

Resource Manager

Financial Management

Executive Management


A companies ideal state

Managing Your Organization Begins with Leveraging Your Investments and understanding which systems produce optimal value out…

A Companies Ideal State

Company wide reports

Consolidated information

Sales Orders / Invoicing

Revenue Recognition

Cost / Revenue Plans

Cost Accounting

Profitability Analysis

Time Management

Expense Management

SAP BW Reporting

SAP R/3

MySAP ERP

Microsoft

Portfolio

Server

or

SAP xRPM

Portfolio planning

Capacity planning

Gap analysis

Portfolio optimizations

Project Management

Resource Management

Time Management

Outlook Integration

Performance Measurement

Microsoft

EPM


A companies ideal state1

And Continues with Seamless Integration Investments and understanding which systems produce optimal value out…

A Companies Ideal State

Portfolio Management

Microsoft Portfolio Server

or SAP xRPM

Finance

SAP R/3 / MySAP ERP

TPG

PSLink

Portfolio items, dates, capacity

Structures,

dates, costs, budgets, actuals

TPG

ResourceLink

Project management

Microsoft Project EPM

Human Resources

SAP R/3 / MySAP ERP

Other sources (AD, SQL…)

Employee basic data


System demo
System Demo Investments and understanding which systems produce optimal value out…

We don’t expect project managers to learn Sapanese and neither should you!

  • PMs work in a familiar flexible environment and we code the SAP attributes to make sense to your team

  • Decrease the need for managing in two systems, Master data pulled from SAP to drop downs in MSP for easy use

  • No longer a laborious activity to create projects in SAP. SAP custom structures/codes/descriptions required? NO PROBLEM! We can build the logic in the middleware

  • SAP cost plans are automatically created based on cost and resource plans in MS Project

  • Ability to plan resources from multiple cost centers globally

  • Auto generation of SAP baseline plan, operative plan, and updated baselines based on the baselines saved within MSP

  • NO SAP project administrators needed

    Our interface middleware is so flexible we can configure just about any business process requirement within minutes.


High level costs
High level costs Investments and understanding which systems produce optimal value out…

Simple Pricing Structures for All Products and Services

Example: Microsoft to SAP Integration

  • Base “Rapid Deployment” Solution

    • Microsoft Project EPM is in place

    • SAP CO with internal orders or with SAP PS (WBS level) is in place

    • Exchange of structure, dates, fields between both systems.

    • License Price: $95,000 (includes client license for 5 Users)

    • Fixed Services Price : $30,000

    • TOTAL: $125,000

  • Add On Capabilities

    • Seamless integration of detailed plans based on resource and task assignments. Both activity type planning and general cost planning.

    • Actual cost/revenue transfers between both systems based on resource, task, and revenue assignments.

    • Fully Automated Resource Updates from SAP HR or other sources

    • Integrated and Auto Population of Timesheet Data from Project Plan

    • SAP Integration to the Network, Activity, and Activity Element Level

    • RFC Connector Which Allows for Integration with ADDITIONAL MODULES

    • Report Data Connection Possibilities


Questions
Questions? Investments and understanding which systems produce optimal value out…

Contact Paul Szyarto


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