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Agenda

ONGARD Modernization Initiation and Planning Phase Certification Review for DoIT Energy, Minerals and Natural Resources Department State Land Office Taxation and Revenue Department August 8, 2007. Agenda. Why are we here? ONGARD History Modernization Activity & Timeline

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Agenda

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  1. ONGARDModernizationInitiation and Planning PhaseCertification Review for DoITEnergy, Minerals and Natural Resources DepartmentState Land OfficeTaxation and Revenue DepartmentAugust 8, 2007

  2. Agenda Why are we here? ONGARD History Modernization Activity & Timeline Multi-Agency Aspects and Governance Initiation & Planning Goals Initiation & Planning Phase Deliverables Project Budget Summary Contacts 2

  3. Why are we here? • The 2007 Legislature funded the FY08 C-2 submitted by ONGARD for $500,000 • The efforts supported by this funding support the ONGARD FY08 IT Strategic Plan • The work proposed in this certification request will not change ONGARD infrastructure or architecture but will prepare us to make any required changes in future project phases • Certification by DoIT is required to begin the Initiation & Planning phases of the ONGARD Modernization Project 3

  4. ONGARD History • Current legacy system is 14 years old and written in COBOL II / CICS / DB2 • Investment will be required soon to upgrade COBOL and DB2 if left on the mainframe • ONGARD should be enhanced to take advantage of technology improvements to improve data design, security and audit trails • Lack of funding for modernization is weakening the value gained by the original concept of a shared computing system • Business owners support the need for modernization 4

  5. Modernization Activity & Timeline

  6. Multi-Agency Aspects & Governance • ONGARD supports: • NM State Land Office (SLO) • NM Taxation and Revenue Department (TRD) • NM Energy, Minerals, Natural Resources Department’s Oil Conservation Division • Oil & Gas industry customers • The ONGARD system enables collection of the oil and gas tax and royalty revenues from producers in New Mexico • Revenue collection of ~$1.5 Billion annually (SLO & TRD FY07 estimate) • Tri-Agency collaboration is unique to NM • Project governance is defined in JPA • SMT has senior managers from each agency • SMT approves financial and major project decisions including vendor payments 6

  7. Initiation & Planning Steps • Update business process documentation from prior studies • Prepare data model to match current business needs • Form multi-agency team to visit other states to explore best practices and solutions, especially COTS implementations • Benchmark existing mainframe code • Execute pilot to gather data on mainframe to server conversion for both programming and volume • Prepare system requirements specification for evaluation of alternatives • Assist SMT in making decision about path forward for ONGARD Modernization efforts 7

  8. Initiation/Planning Phase Deliverables • ONGARD Modernization Project Management Plan (PMP) for Implementation Phase • ONGARD Modernization Overall Project Schedule • Report of implementations and best practices in other states • High Level Functional Requirements Document • Vendor Report • Comparison of Alternatives Report • Recommendation for next steps • SMT approval to move to next project phase • Executed IV&V contract for next phase • Projected network topology • Final Architectural Design 8

  9. Project Budget 9

  10. Summary • Recommendation is to certify the ONGARD Modernization Plan & Project and release funding for the Initiation & Planning Phases • This project is not an implementation project and will not change the ONGARD architecture until later stages (2010 is new system target if funding is available) • Project activity in the Initiation and Planning Phase will prepare us to take next steps toward modernization to ensure business continuity for Oil & Gas revenue stream 10

  11. Contact Information Della Gutierrez , Director, State Land Office, Administrative Services Division Email: dgutierrez@slo.state.nm.us Phone: (505) 827-5703 Mark Fesmire, Director, Energy Minerals and Natural Resources Department, Oil Conservation Division Email: mark.fesmire@state.nm.us Phone: (505) 476-3460 David Fergeson, Deputy Director, Taxation and Revenue, Audit and Compliance Division Email: David.Fergeson@state.nm.us Phone: (505) 827-0901 Tony Hoffman, Director ONGARD Service Center Email: Tony.Hoffman@state.nm.us Phone: (505) 827-5816 David Piatt, Project Manager ONGARD Service Center Email: David.Piatt@state.nm.us Phone: (505) 827-4347 11

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