Key Performance Indicators V4.0. Content. Introduction 1.1 Background/Overview 1.2 Purpose, Objectives and Deliverables Procurement Turnaround Times 2.1 Definition 2.2 Measurement & Capture 2.3 Comparison Departmental Costs 3.1 Definition 3.2 Measurement & Capture 3.3 Comparison
On the 21 November 2011 the Minister for the Cabinet Office announced that Government would - Make it 40 per cent faster to do business with Government and that from January 2012 all but the most complex procurement processes will be completed within 120 days.
Key Performance Indicators
This KPI pack is intended to give you guidance on four specific KPIs – procurement turnaround times, departmental costs, supplier bid costs and resource capability.
Why use this pack?
These KPIs are relevant to understanding the impact of the application of lean on the procurement process, contributing to continuous improvement of the lean sourcing process and demonstrating progress in changing the way the government does business.
Procurement turnaround times for all above OJEU procurements are being monitored by Cabinet Office through extracting data published by central government departments and their arms length bodies in Contract Award Notices via the Tenders Electronic daily system. This data is used to measure the progress being made by all departments in the application of LEAN sourcing.
These KPIs are also useful for departmental performance measurement and reporting processes and can be used to support continuous improvement in resource planning and utilisation.
When using this pack you should apply your professional judgement to decide whether the KPI Calculator can usefully be deployed and/or customised to meet your needs.
Visual Management Project Performance Hub Guidance
SOP 2.2 Create a project performance hub
2.2 Measurement & Capture
3.2 Measurement & Capture
How to use the KPI calculator
White cells indicate input cells and grey cells indicate cells that will auto calculate.
For staff costs insert team members (either by name or anonymous reference number), grades (e.g. SCS, Grade 7) and an annual capitation rate (source: finance).
The calculator will identify a “daily rate” based on the number of working days in the year (e.g. 251 for 2011, 252 for 2012, 253 for 2013).
Enter the planned number of working days for the team member. So if they are full time enter 251, or allocated to the team 50% would be 125.5, or evaluating for four weeks would be 20 and so on.
This will give you a cost per team member and a total cost.
Do the same for actual days worked by the team member.
4.2 Measurement & Capture
5.2 Measurement & Capture