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Annual General Meeting

Call to order and approval of agenda and minutes. President's report, recognition of outgoing board members, volunteer recognition, financial update, committee reports, election of officers.

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Annual General Meeting

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  1. Annual General Meeting October 16, 2007

  2. Call to Order I now call this meeting to order

  3. Welcome Everyone … • Point Grey Campus • Those on webcast: • Children’s & Women’s Hospital • VGH • St. Paul’s • Robson Square • UBC-Okanagan

  4. Call to Order 12:05 Acceptance of the Agenda Approval of the Minutes of October 17, 2006 President’s Report Welcome to those here and on the Web-cast Recognition of Outgoing Board Members Volunteer Recognition Year in Review Appointment of Permanent Executive Director Executive Director’s Report Priorities for the Coming Year Welcome new Member Services Officer: Karin Wills Financial Update (First quarter to Sept. 30, 2007) Financial Issues Approval of Financial Statements as of June 30, 2007 year end. Motion to transfer surplus into Reserve Funds. Appointment of the Auditor Committee Reports Advocacy Member Professional Development Communications Election of Officers for the Coming Year Adjournment Agenda

  5. Acceptance of the Agenda • Motion: • “To adopt the agenda as presented.”

  6. Adoption of the Minutes • Motion adopting the minutes of the last AGM. • “To accept the minutes of the last fall annual general meeting of October 17, 2006.”

  7. President’s Report:Barbara Crocker • Recognition of Outgoing Board Members • Volunteer Recognition • The Year in Review • Appointment of Permanent Executive Director

  8. Outgoing Board Members • Wendy Ma • Tina Chiao

  9. Volunteers

  10. The Year in Review • Salaries Arbitration • IRP Governance & Tax Issues • 1% Fund and Benefits • Lease for AAPS Offices • Mandatory Retirement Agreement • Many dozens of Advocacy Issues • Executive Director Appointment

  11. Executive Director’s Report:David Harvey • Thanks to Staff & Volunteers • Welcome new Member Services Officer: Karin Wills • Priorities for the Coming Year • Financial Update • (First quarter July 1, 2007 to Sept. 30, 2007)

  12. Thank-you – AAPS Staff Michael David Sharon Petra

  13. Thank-you Volunteers

  14. Welcome Karin Wills • Member Services Officer: PD & Communications Karin Wills, M.A. CHRP

  15. Priorities for This Year • IRP Governance & Plan Design • Salary Surveys • Pension Improvements • Update 3-yr Plan • New Premises • Advocacy • Communications • Member Professional Development

  16. IRP: Governance & Design • Governance: a new structure is needed where those paying have control. • Design: we will look carefully at the plan design and consider: • Best services • eg. Partial disability coverage • Risk and prudent premiums

  17. Salary Surveys • Arbitration eliminated “internal equity” • We now survey family by family • Wrote UBC requesting surveys • Good news! HR is requesting budget $$

  18. Pension Improvements • Changes planned by Pensions Board • Make the plan more fair for all • We will be examining the plan and consulting with our members … a good retirement plan …

  19. Update the 3-Year Plan • Where do we want to be? • What services are required? • How should we be organized to provide those services?

  20. New Premises • We will need a new home • Prudent to resolve this with UBC in 2008 • Don’t want to go into 2009 without knowing where we will be located

  21. Advocacy Priorities • Improve reporting for Board & Members • Strengthen training of Committee

  22. Communications • On the Radar: 6 issues • Annual Report: more eco-friendly • Website updates: most useful for members

  23. Member P.D. • Strengthen the Program • Complement & supplement what UBC offers • More on this from the Committee Chair

  24. 1st Quarter Financial Update • Revenues: • 26% of budget • Expenses: • 19% of budget • Growing membership

  25. Membership Growth Insert member growth chart here

  26. Financial Issues Report: Edward Hung, Treasurer • Approval of Financial Statements as of June 30, 2006 year end. • Motion to transfer surplus into Reserve Funds. • Appointment of the Auditor

  27. Motion #1: Approval of2006/07 Audited Statements • Motion to approve the audited financial statements as submitted: • Be it resolved to approve the Association’s 2006-07 audited financial statements as presented.

  28. Motion #2: Transfer toReserve Funds • “Be it resolved to transfer the 2006-2007 operating surplus of $134,233 into the reserve funds as follows: • $66,713 to bring the dissolution fund to its target of $250,000; and • $67,520 to the contingency reserve fund.”

  29. Motion #3: Appointment of Auditor for 2007 – 2008 • Motion to approve re-appointment of Goosen & Associates: • “Be it resolved to appoint the firm of Goosen and Associates C.G.A. as the Association’s auditors for the 2007-08 fiscal year ending June 30, 2008.”

  30. Committee Reports • Advocacy • Member P.D. • Communications

  31. Advocacy Report:Anne-Marie Fenger, Chair • Training of Committee Reps • Major Issues • Process • Success Rate

  32. Advocacy Update: Training • June: Joint Training with HR Managers & Advisors • July: Training of Advocacy Reps at UBC-O • Jan. & May: Attendance at Conferences • Coming Up: More Training for Reps at Point Grey Campus

  33. Advocacy Update: The Major Issues • Hours of Work • Terminations • Classification • Pay • Harassment • Evaluations

  34. Advocacy Update:Our Process • Fair but firm advocacy for our members. • Work with departments towards effective resolutions. • Build relationships with HR.

  35. Advocacy: Our Success Rate

  36. Member P.D. Update:Jason Congdon, Chair • Last Year: • New Individual P.D. Fund Limit ($400) • This Year: • Insert listing

  37. Communications Update:Wendy Ma • Annual Report 2006/067 • On the Radar • 2006/07: 5 Issues • Improved the AAPS website • Plans: • 2007/08 Annual Report • Update orientation program

  38. Election of Officers • Michael Shepard will now chair the elections.

  39. Elections • Nomination Process to Date: • Board Nominating Committee • 2 Calls for Nominations • Posting of Candidate Statements • Election Process Today • President, VP’s, Secretary & Treasurer • Members-at-Large • Ballot Counts at 4 Sites

  40. Candidates for President, 1st & 2nd VP, Treasurer and Secretary • President: Bernice Urbaniak • Administrative Manager, School of Human Kinetics • 1st VP: Isabella Losinger • Program Manager, Health Care, Epidemiology • 2nd VP: George McLaughlin • Facilities Manager, Land & Building Services • Secretary: Jason Congdon • Manager Promotions & Advertising, UBC Press • Treasurer: Edward Hung • Senior Finance Manager, Industry Liason Office

  41. Candidates for Member-at-Large • Daryl Stowe • Project Coordinator, IT Services • Anne-Marie Hague • Associate Director, Enrolment Services, UBC-O • Jess Roebuck • Disability Advisor, UBC-O

  42. Questions & Comments

  43. Motion to Adjourn …

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