Enabling Intensive Life Cycle Support Management by Machine – Readable Unique Item Identifiers

1. EnablingIntensive Life Cycle Support Management by Machine – Readable Unique Item Identifiers

2. Item Unique Identification (IUID) Objective • IUID is a common sense approach: • Mark items1 with machine readable unique item identifiers (UIIs) • Centrally register UII pedigree data and value for each marked item • Retrieve UII from item in use through automatic data capture • Make UII a common key in acquisition, supply, maintenance and financial data bases to associate: • Value to items • Maintenance history to items • Item accountability to organizations • Locations to items • IUID helps to achieve value and extend resources: • Exploits automatic data capture to improve productivity • Enhances precision of logistics, contracting, and financial business transactions • Consistently captures the value of items DoD buys, controls these items during their use, and improves item performance • Tracks items in property accountability, inventory, and financial management systems toward achieving compliance with the Chief Financial Officers Act. • Expands the population of serialized items (UIIs) available for intensive life cycle management support processes 1 – Items over $5,000 in unit cost + serially managed, mission essential or sensitive items under $5,000 + DoD serially managed embedded items regardless of cost and their parent item

3. IUID Registry Statistics(through 7 June 06) Goal: 97M UIIs • 257,772 Items registered • 205,431 New items • 52,341 Legacy • 354 Contractors have delivered new UIIs • 208 of the contractors (59%) are small businesses • Average growth rate over 15,000 UIIs/week • 44,171 Items are in GFP status • 3,620 contracts with GFP listed

4. UIIs by Component(Through 7 June 06)

5. Items have to be identified at every step DRMO Ship BER Trouble- shoot Depot Repair Induct at Depot Test Ship Package/Preserve Wholesale Supply Purchase Ship Ship Transactions are not net-centric Ship Wholesale Supply Package/Preserve Trouble- shoot Retail Supply Ship Field Repair, I-level War Reserve Remove Field Repair O-level Test Item identification is manual Trouble- shoot X Retail Supply Use/Break Test Install 2500 Acft/5000 Firewalls Life Cycle Management Support and Asset Visibility Dynamics Today

6. Supply Chain Stages In Process In Storage DRMO In Transit Ship BER In Use Trouble- shoot Depot Repair Induct at Depot Test Ship Package/Preserve Wholesale Supply Purchase Ship Ship Ship Wholesale Supply Package/Preserve Trouble- shoot Retail Supply Ship Field Repair, I-level War Reserve Remove Field Repair O-level Test Trouble- shoot X Retail Supply Use/Break Test Install 2500 Acft/5000 Firewalls Identify + Track = Manage:Supply Chain Use of the UII In Transit In Process In Process In Storage I M IDENTIFY In Transit MANAGE In Storage In Process In Process T In Transit TRACK I+T=M In Storage Track by UII – Observe the progress of In Use Manage by UII – To control, or direct the functions of

7. Identify Item IUID Registry Life Cycle Support and Visibility Enabled by Automatic Information Data Capture Automatic identification and datacapture (AIDC) eliminates error-prone and time-consuming manual data collection and data entry. AIDC provides quick, accurate, and cost-effective collection and entry of data. STEP 1: Mark Items STEP 2: Register Data STEP 3: Automatic Data Capture WAWF Retrieval Unique Item Identifier (UII) Class I – Subsistence Class II – Clothing & Individual Equip Class III – Fuels & Petroleum (Packaged) Class IV – Construction (Installed Equip) Class V – Ammunition Class VII – Major Items Class VIII – Medical Class IX – Reparables Transactions Updates STEP 4: Application Processing Use Store Estimated Scope of UII Coverage Acquire Maintain Expend/ Dispose

8. Demand Rate Supply Availability Why Intensive Life Cycle Management Support? CH-47 Helicopter Fleet Management Process Manage the Fleet Aircraft Performance Identify Problems on Item-by-Item Basis Manage Stock Stock Levels Backorders Flying Hour Program Budget Inherent Reliability Inventory Management Diagnostic Error Fleet Management Operation Induced Quality Defects Repair Events Cycle Time Process is enabled by marking items with machine readableUIIs in data matrix Configuration Management Define Cost Drivers

9. IUID as a Fleet Management Enabler CH-47 Helicopter Fleet Management Process User Requirement PMO Support Team Support Machine-Readable UII is the consistent key from factory to field! Safety Customer Support Center D3WUH0CH5 -16 D3WUH0CH5 -13 D3WUH0CH5 2410 D3WUH0CH5 • D3WUH0CH5 DD250 D3WUH0CH5 Soldier Focused Logistics • Industry • OEM • CSFR FEDLOG D3WUH0CH5 D3WUH0CH5 Transmission, Aft 145D2300-4 Forms, records, agreements Data Delivery Systems (AIS) Data Delivery Systems (AIS) Forms, records, contracts • Information • Safety Messages • Diagnostics • Knowledge Mgmt. • Customer Support • Technical Data • Training • Feedback • Organic Assistance • Depot • Inter-Service • USAALS • TMDE • AVIM • Etc. Maintenance & Supply Actions D3WUH0CH5 D3WUH0CH5

10. Legacy Unique Item Tracking • Serial Number Tracking (SNT) efforts exist today for such items as high-value parts, classified assets, aviation “safety-of-flight” parts and many missile system components. They may or may not be registered as Unique Item Tracking programs. • (b) Unique Item Tracking (UIT) programs for selected items maintain visibility of each uniquely identified asset for the primary purpose of inventory control and/or engineering analysis.  Security, accountability, safety, maintenance, operational readiness, warranty applicability, and other areas that may benefit from the tracking process are also reasons for UIT.

11. Registered Unique Item Tracking (UIT) Programs Note: No uniform use of machine-readable marking

12. Capabilities Enabled by Unique Identification of Items Key: Machine-readable marking required to enhance data capture

13. Machine – Readable IUID Enabled Capabilities Note: SNT/UIT do not uniformly enable machine-readable data capture Notes: 1 – Packaged products; 2 – Installed equipment; 3 – Classified assets; 4 – TAMMS TEDB; 5 – SASP; CIC CAT 1 Items; RATTS, Tritium, CCI; 6 – DMLSS; 7 - High-value parts, aviation safety of flight parts, missile components; 8 – NDLR, TAMMS-A SNT/UIT – Legacy item tracking programs

14. IUID Enabled Intensive Life Cycle Support Management Objectives Requirements Capabilities Financial Management Warranty Management Tracking Item Performance & Age Failure Analysis Reliability Improvement Engineering Design Analysis Maintenance Productivity Supply Productivity Safety Accountability Strategic Serialized Asset Management Payback Value Processes Analysis Speed and Precision in Data Capture Item Unique Identification (IUID) Automated Data Collection Information Systems Supply Chain Events Resources Unique Item Identifier (UII) Machine Readable Marking Uniquely Identified Items

15. IUID Spectrum in Supply Chain Management Spectrum of IUID Impact in Supply Chain Management Processes IUID Req’mt Process Handling Packaging Infrastructure Transactions Flag Supply Induction Software DLMS UII Mark Track AIT Issue AIS DLA Visibility ISSUE – How do we flag UII marking requirements for items that DLA buys?

16. UID TraceabilityTEAM DLA Team Leads: Lydia Dawson (OSD-UID) (703)695-1098 Lydia.Dawson@osd.mil Roy Geiger (DLIS-XLB) (269)961-4317 Roy.Geiger@dla.mil DRMS/RMP Bruce Propert (OSD-UID) (703)325-9502 David.Propert@aca.army.mil Pam Rooney (OSD-UID) (703)393-0504   Pam.Rooney@wfinet.com Jim Craig (OSD-UID) (703)556-2886     Jim.Craig@ngc.com Cinda O'Laughlin (DLIS DRMS)(269)961-4317 Cinda.O'Laughlin@dla.mil Ken Hopkins (DLIS RMP) (269)961-5700 Kenneth.Hopkins@dla.mil Terry Felter DLIS Cataloging Policy (269)961-4446 Terry.Felter@dla.mil Dave Osburn DLIS UIT (269)961-4708 David.Osburn@dla.mil Ed Floyd DLIS UID (269)961-4328 Edward.Floyd@dla.mil

17. IUID: Enabler for Broader Intensive Life Cycle Support Management DOD Item Inventory DOD items uniquely identified1, marked withmachine-readable data matrix to enable automatic information data capture and registered in the IUID Registry 1 – Items over $5,000 in unit cost or serially managed, mission essential or sensitive items under $5,000 or DoD serially managed embedded items regardless of cost and their parent item SNT UIT NALCOMIS SASP NALDA UICP NDLR CIC CAT 1 FACTS DSS CAV TEDB DMLSS COE AFEMS TAMMS-A ATAC RATTS TMARS CCI TRITIUM LMP PBUSE DPAS AWRDS Examples of Existing and Planned Accountability, Maintenance or Security Systems

18. Air Force Army Navy Other ST/STE AFEMS DPAS SPBS-R eTIMS FEPMIS PCARSS Maintenance DMAPS CAMS TAMMS – A ULLS –G ULLS – A DECKPLATE SNT NALCOMIS 3M Engines CEMS TAMMS – A TEDB AEMS Major Assets REMIS TEDB ULLS – A ULLS - G AIRRS ATCM AIM SNT CAMS Preliminary Inventory of Existing Service Property Systems AFEMS – Air Force Equipment Management System DMAPS – Depot Maintenance and Production System CAMS – Core Automated Maintenance System CEMS – Comprehensive Engine Management System REMIS – Reliability & Maintainability Information System DPAS – Defense Property Accountability System SPBS-R – Standard Property Book System – Redesign TAMMS – A – The Army Maintenance Management System – Aircraft ULLS –G – Unit Level Logistics – Ground ULLS – A – Aviation TEDB – TAMMS Equipment Data Base eTIMS – Navy Electronic Tooling Information Management System SNT – Serial Number Tracking NALCOMIS - Naval Aviation Log Com Operating Maint InfoSys 3M - Maintenance and Materiel Management AEMS - Aircraft Engine Management System AIRRS – Aircraft Inventory Readiness and Reporting System ATCM – Aeronautical Time Cycle Management AIM – Asset Information Management FEPMIS – Federal Excess Property Management Information System PCARSS – Plant Clearance Automated Reutilization Screening System CAMS – Capital Asset Management System

19. NALCOMIS AFEMS NALDA UICP SASP NDLR CIC CAT 1 FACTS DSS TEDB PBUSE TAMMS-A ATAC DPAS LMP TRITIUM DMLSS COE RATTS TMARS CCI AWRDS CAV Integration of Legacy SNT and UIT with IUID Step 1 – Mark all items with UII in a data matrix symbol when new or retrofit marking if practical, otherwise construct virtual UIIs for serialized items being tracked by legacy SNT/UIT and register pedigree data in the IUID Registry as shown Service Applications Various Formats IUID XML Manual Web Entry IUID Registry

20. NALCOMIS AFEMS NALDA UICP SASP NDLR CIC CAT 1 FACTS DSS TEDB PBUSE TAMMS-A ATAC DPAS LMP TRITIUM DMLSS COE RATTS TMARS CCI AWRDS CAV Integration of Legacy SNT and UIT with IUID Step 2 – Enable an infrastructure for automatic information data capture Inventory Systems GEX GEX Property Systems GEX GEX Step 3 – Use the UII as the common key in transactions GEX DFAS IUID Registry Step 4 – Mark virtually identified items with UII at appropriate trigger events Maintenance Systems GEX GEX Transactions Direct interfaces

21. Data Capture Opportunities

22. -- EDI Standards Format, User Defined Format, Flat File Input Trigger Points for IUID Registry Updates User Maintenance Disposal Supplier Warehouse Receive Ship Notice Receive Item Receive Item Receive Item Receive Item RECEIPT IN SYSTEM OF RECORD RECEIPT IN SYSTEM OF RECORD RECEIPT IN SYSTEM OF RECORD ACQ SYSTEM INTERACTION VIA WAWF RECEIPT IN SYSTEM OF RECORD IUID Registry Acquire Store Use Maintain Dispose

23. STEP ISO 10303:239 PLCS Interface DEX OEM OEM OEM Ground Systems PLCS DEX Ground Systems PLCS DEX Ground Systems PLCS DEX OEM OEM OEM OEM OEM OEM Ground Systems PLCS DEX Ground Systems PLCS DEX Aviation PLCS DEX Ships PLCS DEX Ground Systems PLCS DEX Ground Systems PLCS DEX Maintenance DEX Configuration DEX Physical Security DEX Electronic Data Interchange Environment DEX XML DEX XML DEX XML Update Transactions IUID Registry

24. Roles and Responsibilities

25. Identify Item Improving Maintenance Of Military Gear IUID enables Speed and Precision in the DoD Supply Chain through Better Information: • Better communication between maintainers on the front lines and depots • Better tracking of replacement components • More awareness of the history of parts • Restructuring the work to eliminate waste Rapid Access to Information • Part identification • Maintenance history • Hours deployed in the field • Home depot • Manufacturer

26. Integrated Asset Visibility through IUID: Policy • Total life cycle management of all items with Unique Item Identifiers (UIIs) will include cradle to grave asset visibility: • UIIs shall be identified in the Federal Logistics Information System (FLIS) as requiring asset tracking under a specific tracking initiative, or as requiring IUID under IUID policy. • Information systems will capture and be capable of information exchange of all business events that effect changes to the condition and/or location of these items as a by-product of standard logistics transaction exchange under the Defense Logistics Management System (DLMS). • The DoD IUID Registry will be capable of identifying and reporting the current condition and location of all items for which IUID is applicable, exclusive of security sensitive assets. • The DoD Components may employ independent updates to the registry to comply with this policy where non-DLMS compliant systems impede execution of this policy.

27. Integrated Asset Visibility through IUID:Potential Business Event Transactions • Potential business events to capture and either report to the IUID registry or have available in the Defense Automatic Addressing Systems Center (DAASC) data store for interrogation. • Shipment by Vendor to DSS • Shipment by Vendor to Customer (DVD) - govt. or another contractor • Receipt by DSS from vendor • Receipt by DSS from another DSS Depot • DSS recording a change in ownership/condition • Receipt by DSS from Maintenance Depot (organic or contractor) • Receipt by DSS from customer (material return) • Issue by DSS release to transportation carrier • Delivery by carrier to receiving port of debarkation (AOD) • Issue by (AOD) to transportation carrier • Delivery by carrier to receiving port of embarkation (AOE) • Issue by (AOE) to transportation carrier • Delivery by carrier to receiving theater distribution point • Issue by theater distribution point to customer • Item shipped to DRMS • Item received by DRMS • DRMS donation, demil or sale

28. IUID in the UIT Environment UIIs need to appear on package identification as well as in the transactions DLMS transactions have been modified MIL-STD-129 changes are being proposed DoD 4500.9-R and DoD 4000.25-1-M are being reviewed UIT is thwarted by errors of execution that begin with the shipper Incomplete package identification Incomplete documentation IUID and UIT processing in DSS both use UII terminology DSS UIIs are control numbers unique within DSS UIT needs to incorporate UIIs that are globally unique item identifiers UIIs are generated in receiving if serial numbers are missing from package identification and documentation Replacement UIIs cannot be generated from item serial numbers Missing UIIs must be obtained from item marks or the registry Mismatched receipts and due-ins are generally irreconcilable Inordinate resources can be expended to correct misidentification Must be solved at the source Packagers and shippers require proper AIT and data transmission capabilities

29. IUID Impact • Enabling common AIT infrastructure by synching the marking standards • Bigger universe of marked items requiring visibility • Will impact all Automated Information Systems (AIS) • Broader application than prior approaches • Full life cycle management support Bottom Line: Opportunity to build on and surpass prior efforts

30. BACK UP

31. Classes of Supply Class I.  Subsistence, including gratuitous health and welfare items. Class II.  Clothing, individual equipment, tentage, organizational tool kits, hand tools, administrative, and housekeeping supplies and equipment. Class III.  Petroleum fuels, lubricants, hydraulic and insulating oils, preservatives, liquid and compressed gases, bulk chemical products, coolants, de-icing and antifreeze compounds, together with components and additives of such products, and coal. Class IV.  Construction materials including installed equipment and all fortification and/or barrier materials. Class V.  Ammunition of all types (including chemical, biological, radiological, and special weapons), bombs, explosives, mines, fuses, detonators, pyrotechnics, missiles, rockets, propellants, and other associated items. Class VI.  Personal demand items (non-military sales items). Class VII.  Major end items.  A final combination of end products that is ready for its intended use; that is, launchers, tanks, mobile machine shop, and vehicles; etc. Class VIII.  Medical materiel, including medical-peculiar repair parts. Class IX.  Repair parts and components including kits, assemblies and subassemblies, reparable and consumable items required for maintenance support of all equipment, excluding medical-peculiar repair parts. Class X.  Materiel to support nonmilitary programs, such as agriculture and economic development, not included in classes I through IX.

32. DODD 4151.18, March 31, 2004, Maintenance of Military Materiel 3.2.5. Employ Serialized Item Management (SIM) techniques to effectively manage populations of select items throughout their life cycle. SIM programs shall focus on providing comprehensive and timely data for each identified item. DoD materiel shall be equipped with Automatic Identification Technology (AIT) allowing for paperless identification, minimizing data entry requirements, and facilitating digital storage and retrieval of essential information including maintenance history. SIM programs shall build on existing serial number tracking initiatives and leverage continuing progress in AIT.