Housekeeping
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HOUSEKEEPING. All participants are automatically muted by webinar administrators. Please type any questions using the Chat feature. This Webinar will be recorded and posted on websites of the participant CBA programs. THIS WEBINAR IS PART OF THE GRANT WRITING PREPAREDNESS SERIES.

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Housekeeping

HOUSEKEEPING

All participants are automatically muted by webinar administrators.

Please type any questions using the Chat feature.

This Webinar will be recorded and posted on websites of the participant CBA programs.


This webinar is part of the grant writing preparedness series

THIS WEBINAR IS PART OF THE GRANT WRITING PREPAREDNESS SERIES

CO-HOSTED BY:

SHARED ACTION,

AIDS PROJECT LOS ANGELES

CAPACITY FOR HEALTH,

ASIAN AND PACIFIC ISLANDER

AMERICAN HEALTH FORUM

CA STD/HIV PREVENTION

TRAINING CENTER


Today s webinar

TODAY’S WEBINAR:

WAS DEVELOPED BY:

Shared Action at AIDS Project Los Angeles,

a Capacity Building Assistance Program, in Los Angeles


Who we are

WHO WE ARE:

We are funded by The Centers for Disease Control and Prevention (CDC) to provide FREE trainings and one-on-one technical assistance for community-based organizations (CBOs) on:

  • Organizational Infrastructure and Program Sustainability,

  • Evidence-Based Interventions (EBIs) and Public Health Strategies, and

  • Monitoring and Evaluation.


Developing evaluation plans

DEVELOPING EVALUATION PLANS

Andi Zaverl

Experience:

  • CBA Evaluation Specialist

    Education:

  • Claremont Graduate University

  • Chapman University


Developing an evaluation plan

Developing an Evaluation Plan

This Webinar will be recorded and made available through our websites along with copies of the slides


Learning objectives

LEARNING OBJECTIVES

By the end of this Webinar, participants will:

  • Be able to explain the importance of developing an Evaluation Plan.

  • Be able to identify the 5 key elements to include in an Evaluation Plan.


What is an evaluation plan

What is an Evaluation Plan?

  • An Evaluation Plan is a written document that outlines policy and procedure on how each of your objectives (outcome and process) will be evaluated to ensure that your program’s goal is met.


What s the purpose

What’s the Purpose?

  • 6. Monitoring and Evaluation

    • Develop a Monitoring and Evaluation Plan- Funded applicants must work with CDC to develop and implement a process monitoring plan and conduct routine monitoring and evaluation for each intervention and/or service they provide. For applicants that are selected for funding, CDC will provide a template and technical assistance for developing a process monitoring plan at the time of award. At a minimum, the monitoring plan will include the following:

      • Program goals and measurable objectives.

      • Activities that will be conducted to meet the objectives.

      • Data collection plans, proposed staffing, timelines, and tools.

      • How data will be used, by whom, and when to measure progress towards meeting objectives.

      • Procedures to ensure that data quality and security are consistent with CDC guidelines.


Purpose

Purpose

  • Other than being required:

    • Increases efficiency of the evaluation.

    • Ensure evaluation is planned from the beginning.

    • Reduces duplicate work.

    • Increases use of evaluation findings.


Evaluation plan elements

Evaluation Plan Elements

  • Description of your program (e.g. background, design)

  • Purpose of the Evaluation

  • Objectives, Indicators, Logic Model

  • Evaluation Methods

  • Report and Information Transfer


An example intervention

An Example Intervention:

Community Promise:

  • Community Level Intervention

  • Uses Peer Advocates and Role Model Stories to diffuse HIV Prevention information to persons at risk.


Evaluation plan elements1

Evaluation Plan Elements

  • Description of your program (e.g. background, design)

  • Purpose of the Evaluation

  • Objectives, Indicators, Logic Model

  • Evaluation Methods

  • Report and Information Transfer


I description of your program

I. Description of your program

  • Brief description of:

    • Type of Intervention

    • Target Population

    • Geographical Coverage

    • Goals


Ii determining the purpose

II. Determining the purpose

  • What is the primary purpose of the evaluation?

  • Who is most likely to need and use the information obtained?

  • How will the information be used?


Iii objectives indicators and logic model

III. Objectives, Indicators and Logic Model

  • List of Process and Outcome objectives

    • Process Objective

    • Outcome Objective:

  • List of Indicators: expected outcomes


Performance indicators

Performance Indicators

IndicatorYear 1Year 2Year 3

  •  Knowledge10%15%15%

  •  Retention70%75% 80%


Iv evaluation methods

IV. Evaluation Methods

  • Gather data

  • Analyze

  • Use findings


Methods collecting data

Methods- Collecting Data

  • Variables (e.g., demographics, KABB, participation, marketing)

  • Data collection methods

    • Formative evaluation/Community Assessment: Literature review, existing data, focus groups, interviews

    • Process and Outcome monitoring: Sign-in sheets, risk-assessments, pre and post, follow-ups, behavioral commitment forms, etc.

    • Paper or computer-based


For example

For Example:

  • By December 31, 2011, the program staff will recruit 50 African American MSM at high risk for HIV to participate in HIV 101 workshop.

  • The program staff will collect data from the participants on age, gender, ethnic background, sexual behavior and place of recruitment.


Methods collecting data cont

Methods- Collecting Data (cont’)

  • Staffing Pattern:

    • Personnel involvement in the evaluation

    • Qualification skills

  • Resources:

    • Hardware and software

    • Confidentiality/Protection

    • Special infrastructure needs


Methods analysis

Methods-Analysis

  • Data management

    • Organizing data

    • Transforming data to electronic base

    • Storage of data

  • Statistical analysis

    • Description of statistical processes (e.g., frequencies, tables, special statistics)

    • Triangulation


V report

V. Report

  • Description of how the findings will be presented to the funders and opportunities to diffuse the information to other stakeholders.


Evaluation plan remember to include

Evaluation PlanRemember to include:

  • Program Description (e.g. background, design)

  • Purpose of the Evaluation

  • Objectives, Indicators, Logic Model

  • Methods (e.g. variables, collection methods)

  • Report


Evaluation plan for this grant proposal

Evaluation Plan for this Grant Proposal

  • Describe the applicant’s goals for development and implementation of enhanced HIV testing.

  • Provide objectives, a list of minimum steps to achieve objectives

  • Describe how and at what point data collection will occur.

  • Describe how monitoring and evaluation data will be used, by whom, and when.

  • Describe how any technical assistance needs associated with meeting program monitoring and reporting requirements will be identified and met.


Evaluation plan template

Evaluation Plan Template


Evaluation plan template1

Evaluation Plan Template


Evaluation plan template2

Evaluation Plan Template

http://www.uwex.edu/ces/pdande/evaluation/index.html


Evaluation plan template3

Evaluation Plan Template


Conclusions

Conclusions

  • Remember:

    • Always check with funder for their requirements.

    • Be as thorough as possible.

    • Evaluation plan ensures a more effective evaluation.


Thank you

Any Questions?

Thank You!


Additional resources

Additional Resources

-AIDS Project Los Angeles- Shared Action

www.sharedaction.org

-Capacity 4 Health, APIAHF

www.capacity4health.org

-CA STD/HIV Prevention Training Center

www.stdhivtraining.org

Slides and a recorded version of this webinar will be available on the following websites:

Contact us for individualized capacity building assistance


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