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AIAA Northern Ohio Section Council Meeting. Kevin Melcher Chair, AIAA NOS 2013.08.21. FILE: AIAA NOS Council Meeting 2013-08-21.pptx. Agenda. Welcome Introduction of Council Members Meeting Rules Outcome of Section Meeting Poll Section Planning Kick-off Mission & Core Values

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aiaa northern ohio section council meeting

AIAA Northern Ohio SectionCouncil Meeting

Kevin Melcher



FILE: AIAA NOS Council Meeting 2013-08-21.pptx

  • Welcome
    • Introduction of Council Members
    • Meeting Rules
  • Outcome of Section Meeting Poll
  • Section Planning Kick-off
    • Mission & Core Values
    • Planning Guidance/Schedule
    • Review Planning Tools
  • Adjourn
welcome introduction of 2013 2014 council
Welcome / Introduction of 2013-2014 Council


Kevin MelcherChair

Jim Gilland Vice Chair

Dave Sagerser Past Chair

Jonathan Litt Secretary

Peggy CornellTreasurer

Christine Vice Treasurer


Edmond WongCommunications Chair

Sheila BaileyHonors/Awards Chair

TBDMembership Chair

Amber Abbott Public Policy Chair


Julie Kleinhenz STEM K-12 Chair

Jeff Csank STEM K-12 Co-Chair

Al Juhasz Technical Chair

Joe ConnollyUniversity Chair

Roger Tokars Young Prof. Chair

Jonathan Litt Prop & Energy Forum

Dan Gerges Student Branch Rep./CSU

Derek Muff Student Branch Rep./CWRU

welcome council meeting rules
Welcome / Council Meeting Rules
  • Prior to meeting, communicate your plans to attend to NOS Chair.
  • Arrive/start and end meetings on time (Not NASA time!)
  • Be prepared
  • Stick to agenda
  • Respectfully listen to all others and respond thoughtfully
    • No interruptions, side conversations, killer phrases, etc.
    • Use appropriate humor selectively
    • No social loafing or silent attendees
  • Work for consensus in making major decisions
    • Once a decision is made, we speak with “one voice” (especially after leaving meeting)
    • Honesty before cohesiveness
    • Silence/absence equals agreement
  • All agreements are kept unless pre-negotiated
  • Accept responsibility for
    • Your roles and duties
    • Following meeting rules
results of council meeting poll
Results of Council Meeting Poll
  • Based on 5 responses from 15
  • Preferred times
    • Mon 11:30a-1:00p
    • Tue 11:30a-1:00p
    • Wed 3:00p-4:30p
  • Suggest 3rd Tuesday of each month 11:30a-1:00p
  • Open Discussion
    • When?
    • How Long?
  • Consensus by those present is to hold Council meeting regularly from 11:30am to 1:00pm on the 3rd Tuesday of each month
section planning aiaa vision
Section Planning /AIAA Vision
  • AIAA’s vision is to be the shaping, dynamic force in the aerospace profession – the forum for innovation, technical excellence, and global leadership.

Image credit –

section planning aiaa core values
Section Planning / AIAA Core Values
  • Excellence

We expect nothing less than perfection in all we do. The critical consequences of our work and the impact to society at large drive our passion for overcoming risk.

  • Community

We bring together a diverse community to collaborate and share information and insights among pioneers, practitioners, future generations, staff and partners to enable personal, professional, and business growth.

  • Leadership

We lead the global aerospace community into the future with visionary inspiration and the talent of our membership.

  • Knowledge

Our profession requires lifelong learning, and knowledge that is wide and deep. We must inspire future generations to continue the quest for broad and profound understanding.

  • Integrity

We conduct all activities honestly, truthfully, and ethically. We treat everyone with dignity and respect.

section planning challenge
Section Planning / Challenge
  • All formal Council Members are empowered & expected to form their own committees
    • Each council member should recruit a team of at least 2-3 NOS members to help carry out their duties.
    • If you don’t think you need help, make bigger plans so that you do!
    • Each council member to identify/mentor/train their replacement
  • Every event will have a membership component
  • Coordinate events with other council members
    • Be pro-active in contacting each other
    • Don’t wait for council meetings to coordinate
  • Plan to Succeed
    • Fail to plan and you plan to fail!
    • “If you aim at nothing, you will hit it every time.” – ZigZiglar

Image credit –

section planning goal schedule budget worksheet
Section Planning / Goal-Schedule-Budget Worksheet
  • Review worksheet
  • AIAA Resources
    • NOS web site
    • Datamaker
    • HQ Documents
    • Winning Award submissions from prior years
  • Planning Schedule
overview of planning worksheet
Overview of Planning Worksheet

Worksheet Elements

  • Goals
  • Activities
    • Date
    • Milestone/Event/Activity
    • Activity Lead/POC
    • NOS Role
    • Coord with
  • Budget
    • CAT I
    • CAT III
    • Fees Charged
    • Donation
  • Notes

Suggestions for Planning

  • Chairs conduct committee meetings to develop plans
  • Review other Sections’ annual reports & award submissions for ideas (requires login)
  • Committee, rather than individual, perspective
  • Good goals are measurable and have an end date.
  • Want to lead activity outside your area? Contact appropriate Chair.
  • If you have questions/concerns, contact K. Melcher
    • Office: 216.433.3743
    • Cell: 440.452.7373


Thank You!

section planning my 2012 2013 goals
Section Planning / My 2012-2013 Goals

 Quarterly Dinner Mtgs/DLs

Value-added quarterly YP events

Value-added quarterly Tech Events with 2/Quarter in FY14

Complete planning for Fall FY13 Rocket Competition by Jan 1, 2013

Support planning for FY14 50th Anniversary of JPC in Cleveland

 Host Section 50th Anniversary Event by April 30, 2013

Approve revised/updated Bylaws by May 31, 2013.

Welcome new members and contact members whose membership will expire

Survey members for interests

 Identify and setup Section bulk email server.