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AIAA Northern Ohio Section Council Meeting. Kevin Melcher Chair, AIAA NOS 2013.08.21. FILE: AIAA NOS Council Meeting 2013-08-21.pptx. Agenda. Welcome Introduction of Council Members Meeting Rules Outcome of Section Meeting Poll Section Planning Kick-off Mission & Core Values

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Aiaa northern ohio section council meeting

AIAA Northern Ohio SectionCouncil Meeting

Kevin Melcher

Chair, AIAA NOS

2013.08.21

FILE: AIAA NOS Council Meeting 2013-08-21.pptx


Agenda
Agenda

  • Welcome

    • Introduction of Council Members

    • Meeting Rules

  • Outcome of Section Meeting Poll

  • Section Planning Kick-off

    • Mission & Core Values

    • Planning Guidance/Schedule

    • Review Planning Tools

  • Adjourn


Welcome introduction of 2013 2014 council
Welcome / Introduction of 2013-2014 Council

NamePosition

Kevin MelcherChair

Jim Gilland Vice Chair

Dave Sagerser Past Chair

Jonathan Litt Secretary

Peggy CornellTreasurer

Christine Vice Treasurer

Pastor-Barsi

Edmond WongCommunications Chair

Sheila BaileyHonors/Awards Chair

TBDMembership Chair

Amber Abbott Public Policy Chair

NamePosition

Julie Kleinhenz STEM K-12 Chair

Jeff Csank STEM K-12 Co-Chair

Al Juhasz Technical Chair

Joe ConnollyUniversity Chair

Roger Tokars Young Prof. Chair

Jonathan Litt Prop & Energy Forum

Dan Gerges Student Branch Rep./CSU

Derek Muff Student Branch Rep./CWRU


Welcome council meeting rules
Welcome / Council Meeting Rules

  • Prior to meeting, communicate your plans to attend to NOS Chair.

  • Arrive/start and end meetings on time (Not NASA time!)

  • Be prepared

  • Stick to agenda

  • Respectfully listen to all others and respond thoughtfully

    • No interruptions, side conversations, killer phrases, etc.

    • Use appropriate humor selectively

    • No social loafing or silent attendees

  • Work for consensus in making major decisions

    • Once a decision is made, we speak with “one voice” (especially after leaving meeting)

    • Honesty before cohesiveness

    • Silence/absence equals agreement

  • All agreements are kept unless pre-negotiated

  • Accept responsibility for

    • Your roles and duties

    • Following meeting rules


Results of council meeting poll
Results of Council Meeting Poll

  • Based on 5 responses from 15

  • Preferred times

    • Mon 11:30a-1:00p

    • Tue 11:30a-1:00p

    • Wed 3:00p-4:30p

  • Suggest 3rd Tuesday of each month 11:30a-1:00p

  • Open Discussion

    • When?

    • How Long?

  • Consensus by those present is to hold Council meeting regularly from 11:30am to 1:00pm on the 3rd Tuesday of each month


Section planning aiaa vision
Section Planning /AIAA Vision

  • AIAA’s vision is to be the shaping, dynamic force in the aerospace profession – the forum for innovation, technical excellence, and global leadership.

Image credit – http://yoursmallbusinessgrowth.com/2011/06/3-ways-clear-vision-contributed-to-your-business-growth/


Section planning aiaa core values
Section Planning / AIAA Core Values

  • Excellence

    We expect nothing less than perfection in all we do. The critical consequences of our work and the impact to society at large drive our passion for overcoming risk.

  • Community

    We bring together a diverse community to collaborate and share information and insights among pioneers, practitioners, future generations, staff and partners to enable personal, professional, and business growth.

  • Leadership

    We lead the global aerospace community into the future with visionary inspiration and the talent of our membership.

  • Knowledge

    Our profession requires lifelong learning, and knowledge that is wide and deep. We must inspire future generations to continue the quest for broad and profound understanding.

  • Integrity

    We conduct all activities honestly, truthfully, and ethically. We treat everyone with dignity and respect.


Section planning challenge
Section Planning / Challenge

  • All formal Council Members are empowered & expected to form their own committees

    • Each council member should recruit a team of at least 2-3 NOS members to help carry out their duties.

    • If you don’t think you need help, make bigger plans so that you do!

    • Each council member to identify/mentor/train their replacement

  • Every event will have a membership component

  • Coordinate events with other council members

    • Be pro-active in contacting each other

    • Don’t wait for council meetings to coordinate

  • Plan to Succeed

    • Fail to plan and you plan to fail!

    • “If you aim at nothing, you will hit it every time.” – ZigZiglar

Image credit – http://www.averageyouthministry.com/2012/01/02/if-you-aim-for-nothing/


Section planning goal schedule budget worksheet
Section Planning / Goal-Schedule-Budget Worksheet

  • Review worksheet

  • AIAA Resources

    • NOS web site

    • Datamaker

    • HQ Documents

    • Winning Award submissions from prior years

  • Planning Schedule


Overview of planning worksheet
Overview of Planning Worksheet

Worksheet Elements

  • Goals

  • Activities

    • Date

    • Milestone/Event/Activity

    • Activity Lead/POC

    • NOS Role

    • Coord with

  • Budget

    • CAT I

    • CAT III

    • Fees Charged

    • Donation

  • Notes

Suggestions for Planning

  • Chairs conduct committee meetings to develop plans

  • Review other Sections’ annual reports & award submissions for ideas (requires login)

  • Committee, rather than individual, perspective

  • Good goals are measurable and have an end date.

  • Want to lead activity outside your area? Contact appropriate Chair.

  • If you have questions/concerns, contact K. Melcher

    • Office: 216.433.3743

    • Cell: 440.452.7373


ADJOURNED

Thank You!


Section planning my 2012 2013 goals
Section Planning / My 2012-2013 Goals

 Quarterly Dinner Mtgs/DLs

Value-added quarterly YP events

Value-added quarterly Tech Events with 2/Quarter in FY14

Complete planning for Fall FY13 Rocket Competition by Jan 1, 2013

Support planning for FY14 50th Anniversary of JPC in Cleveland

 Host Section 50th Anniversary Event by April 30, 2013

Approve revised/updated Bylaws by May 31, 2013.

Welcome new members and contact members whose membership will expire

Survey members for interests

 Identify and setup Section bulk email server.


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