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Derek Mark Sergeant University of Leeds

Using a Virtual Research Environment to present CRIS grouped to support the real research users’ research lifecycle. Derek Mark Sergeant University of Leeds. Presentation overview. The problem Requirements analysis Supporting the requirements GooRaph CDW Closing the lifecycle

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Derek Mark Sergeant University of Leeds

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  1. Using aVirtualResearchEnvironment to present CRIS grouped to support the realresearch users’researchlifecycle Derek Mark Sergeant University of Leeds

  2. Presentation overview • The problem • Requirements analysis • Supporting the requirements • GooRaph • CDW • Closing the lifecycle • Building the VRE Derek Mark Sergeant, University of Leeds

  3. EVIE Project overview • ‘Embedding a Virtual Research Environment in an Institutional Environment’ • Funded by the UK JISC under their VRE programme • Runs from Nov 04 – Nov 06 • Partners: University of Leeds, The British Library Derek Mark Sergeant, University of Leeds

  4. The Problem • Researchers expect to go online to perform research-associated tasks • Tools to enable these are available, but via widely varied systems (CRIS) Derek Mark Sergeant, University of Leeds

  5. The Problem (examples of CRIS) • eSubmission form • Finance system • Publications database • Grants management system • HR systems • Collaborative working environment • Library resources • GRID tools Derek Mark Sergeant, University of Leeds

  6. The Problem (CRIS as experienced) Costing system Campus intranet Grid tools Finance system Grants management system HR Systems Collaborative working environment Publications database Library resources e-submission form Derek Mark Sergeant, University of Leeds

  7. EVIE brings order to this chaos Derek Mark Sergeant, University of Leeds

  8. The Problem (towards a solution) • Identify who the researchers are • Identify the research tasks that researchers do • Prioritise tasks requiring a CRIS (does the CRIS already exist?) • Adapt the CRIS to plug into the VRE • Analyse overlaps between CRIS • Enable workflow integration between CRIS within the VRE Derek Mark Sergeant, University of Leeds

  9. Requirements analysis • Three phase approach • One to one interviews • Focus groups • Online questionnaire Derek Mark Sergeant, University of Leeds

  10. Peer activities Research-Teaching Links Consultancy Requirements Analysis:Research Lifecycle Resource Discovery Research Outputs Project Management Obtain Funding Collaboration with Partners Derek Mark Sergeant, University of Leeds

  11. Req. Analysis: Results • Finding information • All resources and databases visible • Federated search across these • Advanced search functionality • Obtain funding • Search, view, download previous proposals • Structure template (with e-SignOff) • Alerts • Up-to-date budget/financial summary Derek Mark Sergeant, University of Leeds

  12. Req. Analysis: Results • Collaboration with partners • Group diary, meeting organiser • Sharing of large files • Finding researchers • Admin tools for managing groups • Communication/discussion tools • Research outputs • Linkage between publications db and full-text • Single aided submission of full-text Derek Mark Sergeant, University of Leeds

  13. Supporting the requirements • Can we meet these requirements with the CRIS? • Are there existing provisions (or planned for the future)? Derek Mark Sergeant, University of Leeds

  14. Supporting requirements: VRE • Using a VRE will remove barriers • Accessing CRIS • Awareness of CRIS • Consolidating information and examples of using CRIS to achieve goals Derek Mark Sergeant, University of Leeds

  15. Supporting requirements: inequality Resource Discovery Resource Discovery Research Outputs Obtain Funding Research Outputs Obtain Funding Collaboration with Partners Collaboration with Partners Derek Mark Sergeant, University of Leeds

  16. New CRIS: GooRaph • Present more search results to the user • Allow user to organise search results Derek Mark Sergeant, University of Leeds

  17. Derek Mark Sergeant, University of Leeds

  18. New CRIS: collaborative documentwriting • Traditional process: • Email • Remarks separate to document • Track changes in Word • Wiki • Writely • Development of a SAKAI cdw tool Derek Mark Sergeant, University of Leeds

  19. Closing the lifecycle • Each time a researcher progresses through the lifecycle • their personal knowledge increases • the local research group’s knowledge too • the University’s knowledge and credibility grows • the global research community also progresses Derek Mark Sergeant, University of Leeds

  20. Closing the lifecycle • Not really a lifecycle, more a helix • Vital to safeguard the advances in research (preserving the outputs and knowledge) • Opportunities to find build partnerships beyond the University Derek Mark Sergeant, University of Leeds

  21. Building the VRE • Choosing the best combination of CRIS to present together • Increasing awareness of infrastructure support • Discipline based tailoring • The need for better tutorials and information Derek Mark Sergeant, University of Leeds

  22. Derek Mark Sergeant, University of Leeds

  23. The 10 work-packages • WP1 Ensure the project runs smoothly • WP2 User requirements analysis • WP3 Systems scoping/design • WP4 Digital preservation requirements • WP5 Resource discovery and document visualisation • WP6 Taxonomy • WP7 Simplified-sign-on, channel development • WP8 Implementation and deployment • WP9 Evaluation and dissemination • WP10 Collaborative tools Derek Mark Sergeant, University of Leeds

  24. The 10 work-packages WP2 User Req WP3 Sys Req (WP5) Res Disc (Doc Viz) WP7 SSO Dev WP8 Implement (WP10) Collab Derek Mark Sergeant, University of Leeds

  25. User Requirements - Results Arts Business Biological Sciences Education, Social Science and Law Environment Engineering Mathematical & Physical Sciences Medicine and Health Performance, Visual Arts and Communications Joint Honours Other Faculty not stated Derek Mark Sergeant, University of Leeds

  26. User Requirements - Results Professor, Reader, Senior Lecturer, Senior Research Fellow Lecturer, Research Fellow Graduate Student, Post-doctoral Researcher Other Research role not stated Derek Mark Sergeant, University of Leeds

  27. User Requirements - Results essential 1 very important 2 aspect ID important 3 somewhat important 4 not important 5 0 20 40 60 80 100 120 140 number of times rated 1: Resource Discovery 2: Obtain Funding 3: Collaboration with Partners 4: Research Outputs 5: Other Derek Mark Sergeant, University of Leeds

  28. Systems Scoping • Produced a mockup of component systems http://www.leeds.ac.uk/evie/click_through Derek Mark Sergeant, University of Leeds

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