Process for Rebinding Core Texts!

1. Process for Rebinding Core Texts! • The Instructional Materials Office will work with a vendor to rebind district-adopted core textbooks again this summer for any interested school sites. • Schools will not have to create individual ePro Requisitions to participate. (Core subject area student texts only) • Non-core and library books will still require an ePro Requisition with a site budget other than SIM (resource 03245) and must be boxed separately.

2. Will You Participate? • Please let us know by submitting this document. • Traditional Site Pick Ups-Choose one • Friday, June 1 • Friday, June 22 • Year-Round Pick-Up • Friday, July 20 • Form due May 25 • Available on our website at Instructional Materials Office.

3. Core Process • Student texts in core subject areas no longer require an ePro requisition. • Submit the revised Bindery Participation Form by May 25th. • Complete core title lot list and email/fax to amealiffe@sandi.net, 619-542-5796. • Delete barcodes of textbooks from Destiny for core rebinding. • Box core student texts separate from non-core, teacher’s editions, and library.

4. Important! • All rebound core textbooks will be retained at the IMC warehouse. • A Destiny transfer request must be entered for return of rebound core texts. • Please only request quantities needed for fall enrollment. • Destiny transfer requests can be submitted during the rebinding process. • Must include in transfer request note field: “X number of copies sent to bindery in June.”

5. Non-Core, TE’s & Library Books • Submit the revised Bindery Participation Form by May 25th. • Complete non-core title lot list. • Box non-core separate from core. • Box library books separate from non-core texts per bindery. • Create your lot list epro requisition using a budget other than SIM. • Forms are available on our department website under Forms and References

6. Preparing Your Books for Shipment • Ensure book quantities match lot list(s). • Pack books in sturdy cartons. • Weight Limit of 50 lbs. • Mark all cartons: • Core; Non-Core Texts; or Library • School Name • ePro Requisition Number (non-core, TE’s & library books only). • Box 1 of 3; 2 of 3; etc. for each category of rebind books. • Include a copy of the appropriate lot list in Box 1 of the marked boxes. • Place the cartons in your normal pick-up location.

7. Non-Core Lot List • List ePro req #, school, etc. • List title, ISBN, quantity & preferred color. (link to HF website for color choices: http://www.hfgbinding.com/library-binding/color-guide/) • Attach lot list to your ePro. (See slides 9-13) • Lot lists available on our webpage. • Email/Fax lot list and copy of ePro to Anne Mealiffe amealiffe@sandi.netno later than June 22 or July 20 for year-round sites. (619) 542-5796

8. Create Your ePro Requisition for Non-Core, TE’s & Library Books • Special Request Lot Order of Rebound Books. • Category is GDS_4101 or _4301 • Include contact info in the comments field. • Include “Not to Exceed” amount with cost of books, 10% contingency & 8.75% CA sales tax. • Indicate in comments the number of attached pages. • ePro’smust be approved and to Karl Bunch no later than June 22 or July 20 for year-round sites. Track the approval process in Peoplesoftunder ‘Manage Requisitions’. • SIM Funds are not available for rebinding of these items.