Records retention
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Records Retention PowerPoint PPT Presentation


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Records Retention. Why is it important?. Can you relate?. Do you feel inundated with paperwork? Do you want to be more organized? Do you catch yourself thinking, “Can’t I just throw this away?”. You are not alone. …and the paper just keeps piling up. “Consistent Standards”.

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Records Retention

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Records Retention

Why is it important?


Can you relate?

  • Do you feel inundated with paperwork?

  • Do you want to be more organized?

  • Do you catch yourself thinking,

    “Can’t I just throw this away?”


You are not alone

…and the paper just keeps piling up.


“Consistent Standards”

In order to “safeguard rights and ensure accountability,…” the County must apply “consistent standards of responsible recordkeeping across all County departments.” (Board Policy A-43 Sec. A.2)


Records Retention Policy

The approved procedures for preserving, or not, the recorded information that is created, received or maintained by the County during its normal course of doing business.


Staff Training


Board of Supervisors Policy A-43

County Records Management and Archives Policy


Records Management

The application of systematic control, from creation to final disposition, to recorded information acquired during the normal course of doing business.

Chart courtesy South Carolina Department of Archives and History

Archives and Records Management Division


Retention Schedule

A table or chart that identifies the length of time a record must be retained before its final disposition.


It’s the Law

  • Government Codes 26201 & 26202;

    GC 26907 relates to fiscal records

  • Resolution No. 2004-044

  • Board Policy A-43


It’s Good Business

  • Improve retrieval by reducing bulk

  • Reduce staff time needed for access

  • Save money

  • Save space

  • Identify and preserve

    permanent and historical records


It’s Good Practice

If consistently implemented…

  • Demonstrates best practice

    and legal compliance

  • Is supported by case law as an acceptable means of conducting business

    Arthur Andersen LLP v. U.S., 544 U.S. 696, 704 (2005)


RMAP Staff


Any Questions?

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Feel free to contact us!

  • Mary M. Cox, Chief Deputy, RMAP

    mcox@co.riverside.ca.us

  • Jim D. Hofer, Archives Manager

    jhofer@co.riverside.ca.us

  • Rebekah Marshall, Archivist/Records Analyst II

    rmarshal@co.riverside.ca.us


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