Web-Based SIS Implementation for the North Monterey County Unified School District - NMCUSD

1. Matthew M. Binder Advisor : Dr. Eric Tao Graduate Capstone, Spring 2009 Master of Instructional Science and Technology School of Information Technology and Communication Design, CSUMB May 15, 2009 Web-Based SIS Implementation for the North Monterey County Unified School District - NMCUSD

2. Project Background • Goal, Objectives, and Rationale • The School Environment – NMCUSD • SIS Technology • Market Trends • IPMD • Methodology • Risks/Constraints • Milestones • Communication Strategy • Staff Training • Long-term Implications • Questions and Answers

3. Project Background Strategic Goal “…successfully implement the district’s new enterprise-wide web-based student information system…”

4. Objectives • SIS product evaluation • RFP and Purchase • Phased implementation • Legacy data conversion • Hardware and Software Installation • Testing • Staff Training

5. Multiple servers -multiple locations • DbaseIV platform (outdated) • Limited use access (not web-based) • Limited customization for meeting reporting requirements (NCLB) • Problematicsoftware design – “buggy” • Vendor support completely phased-out by 2011 Rationale

6. The School Environment (NMCUSD) • Full service (k-12 unified) – 8 School Sites • 234 teachers, 24 site admin, 42 office/clerical • ~4,600 Students

7. District-wide Classroom Technology Use Survey • Given in the Fall 2008 • 92% of teachers (n = 195) completed survey • 7 items, paper-pencil, taken anonymously

8. Number of teachers already using some form of web-based data management software compared to those who are not.

9. Level of teacher support for district-wide implementation of a new web-based SIS system

10. Web-Based SIS Technology • Integrated SQL DB Application • Comprehensive • Administrative • Curriculum and Instruction • School Services • Communications • Reporting and Analysis • Accessible via web browser

11. Web-Based SIS Network Architecture External Network School Sites Internet Internet District web server SQL Central WIN 2007 SQL DB Server(s) Process Server(s)

12. Web-Based SIS Software Structure XSL Style Sheets XSL HTML SIF SQL SQL XML PDF, CSV Relational Database Java Business Objects Transformation Engine User Interface Data Business Logic Presentation

13. SIS Implementation Market Trends • 62 like districts Identified • K12 Unified • Similar student demographics • Sample size (n) = 34 (or 55% of those survey) • Electronic survey • (web-based via www. SurveyMonkey.com)

14. Is there a clear SIS product leader in use by similar districts in CA?

15. What is the SIS Implementation/Replacement status in similar districts in CA?

16. Implementation Project Management Document (IPMD) Strategy: AIM • Assessment • Prototyping • Implementation • Testing • Deployment Source: http://www.imaworldwide.com/installation_implementation.aspx

17. Risks and Constraints Hardware and infrastructure inconsistencies Data conversion challenges Funding source: K12 Voucher Program - CDE Personality conflicts

18. Project Milestones SIS Product Presentations Insure Infrastructure Readiness SIS Advisory Committee User Readiness (Staff Training SIS and Network Testing Legacy Data Conversion RFP and Purchase Installation Project Closeout Kick-Off 5/09 2/09 8/09 4/09 9/09 01/10 10/09 12/09

19. Communication

20. Communication

21. Training Training Methodology (3 -Tier): • Facilitated classroom-based training • computer –centered (CBT) • hands-on • simulation based (on-site) • Class size: 10-15 • Distributed e-learning via WebEx – TBT (Vendor provided) • Coaching and Mentoring - OJT (in-house, site-based, Train the Trainer)

22. Long-Term Implications for NMCUSD • More effective and efficient data management • Improved responsiveness and flexibility • Improved development of new student services • Enhanced transferable technology skills • Updated district-wide technology infrastructure • Improved workflow

23. Acknowledgements • MIST Faculty: • Dr. Eric Tao ; Mentor • Dr. Rosalie Strong • Dr. Bude Su • Dr. John Ittelson; Professor Emeritus • Karen Wisdom • Troy Challenger • NMCUSD • Dr. Linda Mann; Assistant Superintendent of Curriculum and Instruction • Steve Hirt, Principal NMCHS • Don Pedroni; Former Assistant Superintendent of Human Resources • Whitney Grummon; School Improvement Administrator, NMCHS • MIST III Cohort • My Family – Last but certainly not least! • Carla, Nathan, and Julie

24. References Ed-Data (2009). Education Data Partnership – Fiscal, Demographic, and Performance Data on California’s K-12 Schools. California Department of Education, Educational Demographics Office. Retrieved March 5, 2009, from: http://www.ed-data.k12.ca.us/welcome.asp Implementation Management Associates – IMA (2009). Project Implementation Methodology. Retrieved on March 1, 2009, from: http://www.imaworldwide.com/installation_implementation.aspx Infinite Campus Inc. (2009). SIS Solutions and Technology. Retrieved on March 20, 2009, from: http://www.infinitecampus.com/pages/product_menu/our-technology.php Project Management Institute (2009). Library of PMI Global Standards: Projects. Retrieved January 28, 2008, from: http://www.pmi.org/Resources/Pages/Library-of-PMI-Global-Standards-projects.aspx U.S. Department of Education (2009). No Child Left Behind (NCLB), Overview. Retrieved on February, 8 2009, from: http://www.ed.gov/policy/elsec/reg/proposal/aat.htm

25. Thank You.Any Questions?