Trustee Board Training & Induction. Martin Farr Martyn Williams Graham Atkinson. Objectives:. This Induction / Training will: Provide you with an opportunity to meet other members of the Trustee Board Induct you to Northumbria Students’ Union, including:
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Trustee Board Training & Induction
This Induction / Training will:
‘To have a positive impact on the lives of all our students.’
“Northumbria Students’ Union’s vision is to achieve excellence in meeting our members needs through student-led activities and services, to be recognised by students and the university as an essential focal point for community life as a student and to become indispensable to the overall quality of the student experience at Northumbria University”
NEW GOVERNANCE STRUCTURE
Referendums & AGM
“1.1. To receive and consider reports from the Trustees, Student Community Forums Scrutiny Committees and Action Committees/Groups;
1.2. To make recommendations to the Trustees of NSU; The Trustees may only refuse to adopt Council recommendations on financial grounds, charity and education law or other legal requirement or for reputational reasons.
1.3. To make motions of no-confidence in one or a number of Trustees;
1.4. To review and scrutinise the decisions and actions of the Trustees of NSU;
1.5. To discuss, debate and decide on issues pertinent to students;
1.6 To make campaigning, representation and political policy as appropriate;”
“1.7. To convene Student Community Forums, consider its reports and agree actions required;
1.8. To appoint and convene Scrutiny Committees and to determine their remit and membership;
1.9. To convene other committees, meetings and groups so as to carry forward the mandate of Council and turn this into action to have a positive impact on student lives;
1.10. To consider and approve the appointment and re-appointment of Non-Student Trustees
1.11 To consider and approve the appointment and re-appointment of Student Trustees
1.12. To admit and remove Associate Members, Reciprocal, Life and Honorary Life Members of the Union.”
THE ROLE OF A TRUSTEE
What is a Trustee?
“Trustees are people who are elected or appointed by an organisation to sit on their governing body, the trustee Board, and make decisions on behalf of the organisation.”
“The Trustees powers shall include but not be limited to ultimate responsibility for:-
61.2.1The governance of the Union
61.2.2The budget of the Union
61.2.3The strategy of the Union, following a vote by members on the strategy and direction of the Union by electronic referendum”
Ordinance and Regulations
“Subject to the provisions of Charity Law, the Education Act, the Ordinance and Regulations and any Bye-Laws in force from time to time, the business of the Students’ Union shall be managed by the Trustees who may exercise all the powers of the Students’ Union.”
Northumbria Students’ Union Ordinance and Regulations
(1) Trustees have and must accept ultimate responsibility for directing the affairs of a charity, and ensuring that it is solvent, well-run, and delivering the charitable outcomes for the benefit of the public for which it has been set up.
Compliance – Trustees must:
(2) Ensure that the charity complies with charity law, and with the requirements of the Charity Commission as regulator; in particular ensure that the charity prepares reports on what it has achieved and Annual Returns and accounts as required by law.
(3) Ensure that the charity does not breach any of the requirements or rules set out in its governing document and that it remains true to the charitable purpose and objects set out there.
(4) Comply with the requirements of other legislation and other regulators (if any) which govern the activities of the charity.
(5) Act with integrity, and avoid any personal conflicts of interest or misuse of charity funds or assets.
Duty of prudence – Trustees must:
(6) Ensure that the charity is and will remain financially viable.
(7) Use charitable funds and assets reasonably, and only in furtherance of the charity’s objects.
(8) Avoid undertaking activities that might place the charity’s endowment, funds, assets or reputation at undue risk.
(9) Take special care when investing the funds of the charity, or borrowing funds for the charity to use.
Duty of care – Trustees must:
(10) Use reasonable care and skill in their work as trustees, using their personal skills and experience as needed to ensure that the charity is well-run and efficient.
(11) Consider getting external professional advice on all matters where there may be material risk to the charity, or where the trustees may be in breach of their duties.
“If trustees act prudently, lawfully and in accordance with their governing document then any liabilities they incur as trustees can be met out the charity’s resources. But if they act otherwise they may be in breach of trust and personally responsible to liabilities incurred by or on behalf of the charity.”
“Some charity trustees, and people thinking about becoming trustees, are nowadays influenced by the thought that they might be "personally liable" if things go wrong with the charity.”
“the law protects trustees who have acted reasonably from the consequences of honest mistakes”
engage in activities / spend money
Ultra Vires prohibits Students’ Unions from spending resources on activities which do not directly affect students as students.
Students’ Unions should ban political clubs and societies as they are Ultra Vires
A Students’ Union can book and pay for a coach to send students to a protest against a bypass in the next town?
What happens or could happen if we do or propose to act Ultra Vires?
Strategy & Guidance Document - Role of a Trustee
NCVO: “What is governance?”
You should now understand:
Thanks for Coming