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Progress Report to the Liaison Council. July 27, 2004. EEP Liaison Council Members Joe Thomas – Ecobank Camilla Herlevich – Clean Water Management Trust Fund Jim Buck – Buck Engineering Barney O’Quinn – Arcadis John Preyer – NCERA Derb Carter – Southern Environmental Law Center

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July 27, 2004

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July 27 2004

Progress Report

to the

Liaison Council

July 27, 2004


July 27 2004

EEP Liaison Council Members

Joe Thomas – Ecobank

Camilla Herlevich – Clean Water Management Trust Fund

Jim Buck – Buck Engineering

Barney O’Quinn – Arcadis

John Preyer – NCERA

Derb Carter – Southern Environmental Law Center

Katherine Skinner – The Nature Conservancy

Tom Bean – NC Environmental Defense

Leslie Bevacqua – NCCBI

Bill Holman – Clean Water Management Trust Fund

Mike Jones – Martin Marietta


Meeting purpose

Meeting Purpose

  • Information exchange on progress and activities.

  • Provide opportunity for Council Members to ask questions and discuss issues.


July 27 2004

  • Outline

  • Welcome and Introduction

  • Administrative progress

  • Program Assessment and Consistency

  • Program Status

  • Policy process and procedure manual and information management systems

  • Communication plan


July 27 2004

Program Launch

The Memorandum of Agreement (MOA)was signed on July 22, 2003


July 27 2004

3-Party MOA

2-Party MOA

DOT/DENR/USACEJuly 2003

DOT/DENRApril 2004

Regulatory Document

Business Document


Administrative progress

Administrative Progress

Three Party MOA (NCEEP.net)

  • Confirms: Mission, Planning Process, Funding, Mitigation timing and requirements

  • Defines regulatory oversight (PACG)

  • Mitigation protection measures

  • Operating procedures


Administrative progress1

Administrative Progress

Two Party MOA (NCEEP.net)

April 12, 2004

  • References Three Party Agreement

  • Responsibilities of DENR

    Reporting system, performance metrics, database maintenance and development, fiscal accounting

  • Responsibilities of the NCDOT

    Reliance on NCDENR, impacts provisions, funding commitment

  • Amendment provisions


Administrative progress2

Administrative Progress

Contracts and partnering

  • Full delivery restoration program

    • initiated on December 23, 2003

    • targeted toward restoration requirement

  • Contract with CTNC

    • Executed October 21, 2003

    • targeted toward HQ preservation

    • Stewardship

  • 3PM and IM Data Base- RTI


July 27 2004

DENR Exec.

Organization

Director, EEP

Policy

Administration

Operation Manager

Quality Control

Monitoring

Planning

Implementation


July 27 2004

Organizational

Relationship DENR/DOT (Tri-party MOA)

DENR Exec.

DOT

Exec.

Director, EEP

PDEA

Program

In-lieu Program

Tri-party MOA

ONE


July 27 2004

Organizational

Relationship EEP/DENR

PACG

DENR Exec.

DOT

Exec.

Liaison Council

Director, EEP

In-lieu Program

Tri-party MOA


July 27 2004

60

60

50

40

30

20

10

Organizational

Staffing

Admin, Policy,

Strategic plng = 15

Operations = 45

60

34

July Aug Sept Oct Nov Dec


Biennial budget

Biennial Budget

Founded on

  • MOA requirements for schedules

  • NCDOT forecasted impacts

  • Transition plan (Tri-Party)


Tri party biennial budget in revision

Tri-Party Biennial Budget(in revision)

Administration=$ 15 million

Restoration=$ 90 million

Preservation=$ 136 million

Watershed Planning=$ 6 million

$ 247 million


July 27 2004

6%

Proposed EEP

Biennial Budget

35%

Both neededduring Transition

}

28%

28%

3%

After Transition, this investmentis recycled for future TIP projects

Operations

Restoration

Preservation

Planning


New and planned initiatives

New and Planned Initiatives

  • Long term management (Stewardship)

  • Statewide short term monitoring program


July 27 2004

PACG

David Franklin


July 27 2004

PACG

PACG Agency Composition

PACG Meetings

PACG Responsibilities

PACG Organization


July 27 2004

DENR EXEC.

EEP

PACG

Technical Committee

Issue A Ad-hoc

Issue B Ad-hoc

Issue C Ad-hoc


Program status

Program Status

Suzanne Klimek

Director of Operations


Major program initiatives

Major Program Initiatives

  • Assessment of Program Status

  • Development of Statewide Programmatic Strategy

  • Status of Preservation Initiative

  • Project Implementation

  • Watershed Planning

  • Functional Assessment Teams


Assessment of program status

Assessment of Program Status

  • Impact Projections from DOT (March ’04)

  • Conversion of projected impacts to program needs according to Tri-party MOA

  • Transfer of DOT Assets and Debit Ledger

  • Compilation of WRP Assets

  • Response to latest round of full-delivery RFPs

  • Overall reconciliation for all CUs


Development of programmatic strategy

Development of Programmatic Strategy

  • Conduct annually to determine program action plan

  • Evaluation of situation for each CU

    • Existing assets and needs over time

    • Past and current efforts and their success

    • Needs in the near and long term

  • Set course for year

  • Share through web site


Status of preservation initiative

Status of Preservation Initiative

  • Contract with CTNC executed October ‘03

  • Preservation applied during transition period based on ecoregions


Preservation status riverine wetlands

Preservation Status Riverine Wetlands


Preservation status non riverine wetlands

Preservation StatusNon-riverine Wetlands


Preservation status streams

Preservation StatusStreams


Project implementation

Project Implementation

  • Continue implementation of projects initiated by WRP

  • Transfer and continue implementation of projects initiated by DOT

  • Additional projects initiated under EEP

  • Full-delivery contracts


Summary of wrp dot and eep projects

Summary of WRP, DOT and EEP Projects

  • Total number of projects = 379

  • Streams = 215 projects

    • 780,000 linear feet of restoration

    • Average length = 3,640 linear feet

  • Riparian Wetlands = 80 projects

    • 2,240 acres of restoration

    • Average size = 28 acres

  • Non-riparian Wetlands = 45 projects

    • 6,380 acres of restoration

    • Average size = 141 acres

  • Miscellaneous = 39 projects

    • Coastal marsh, riparian buffer, nutrient offset


Status of full delivery contracts

Status of Full-delivery Contracts

  • 15 full delivery RFPs issued in Dec. ‘03

  • Executing contracts on 9 totaling $16,280,528

  • Working to resolve technical issues on 2

  • Received no response on 3

  • Did not open 1

  • Working on improvements to RFP format with input from the NC Environmental Restoration Association


Watershed planning

Watershed Planning

  • 22 Local Watershed Plans completed or underway

  • 4 river basin plans scheduled for revision in 2004

  • Working on packaging LWPs to present to USACE to get credit for alternative forms of mitigation

  • Will initiate additional LWPs later this year


Status of functional assessment teams

Wetlands

Evaluation parameters developed (i.e. soil type, canopy cover)

Field verification of parameters underway

Streams

Plan to present GIS method to PACG in September

Field method still to be worked on

Status of Functional Assessment Teams


Policy process and procedures manual

Policy Process and Procedures Manual

Barb Satler


Policy process and procedures manual quality management system

Policy, Process and Procedures Manual Quality Management System

  • Designed and adopted to promote effectiveness, efficiency, and transparency in operations

  • Designed as a single point of reference for day-to-day operations

  • Primary users: EEP Staff

  • Benefits to partners, customers, the business community

  • Adopted ISO 9001:2000 Quality Standards


Policy process and procedures manual quality management system1

Policy, Process and Procedures Manual Quality Management System

  • ISO 9001:2000

    Principles

    • Customer Focus

    • Leadership

    • Involvement of people

    • Process approach

    • Systems approach

    • Factual decision making

    • Continual improvement


Pppm format

PPPM Format

  • Introduction

  • Scope

  • References

  • Terms

  • Management System Overview

  • Management Responsibilities

  • Resource (Administrative) Management

  • Work Processes

  • Measurement and Analysis


Eep core processes

EEP Core Processes

Organizational Strategic Planning

  • top-level management function

  • sets program goals and measures

  • evaluate performance

  • ensures resources to meet mission and achieve goals


Eep core processes1

EEP Core Processes

Operational Strategic Planning

  • Operational management function

  • Sets program goals and measures

  • Directs project to achieve all objectives


Eep core processes2

EEP Core Processes

Watershed Planning

  • Technical function

  • Addresses scientific and economic factors affecting watershed quality

  • Development of Watershed Restoration Plans and Local Watershed Plans


Eep core processes3

EEP Core Processes

Land Acquisition

  • Operational function

  • Identification

  • Assessment

  • Negotiation

  • Administration of real estate transactions


Eep core processes4

EEP Core Processes

Implementation

  • Project management function

  • Accomplishes watershed restoration and mitigation goals

  • Variety of delivery methods using the private sector


Eep core processes5

EEP Core Processes

Contracting

  • Administrative function

  • Supports procurement needs of planning, acquisition, and implementation

  • Complies with legal and regulatory requirements

  • Ensures “best value” for the State of NC


Eep core processes6

EEP Core Processes

Accounting

  • Administrative function

  • Supports budgeting, accounts receivable and payable

  • Supports associated reporting needs of all other EEP functions


Eep core processes7

EEP Core Processes

Administration

  • Resource management function

  • Supports organizational needs such as human resources, infrastructure and communications


Pppm policy example

  • POLICY EXAMPLE:Quality

  • 1.0PURPOSE AND SCOPE

  • The Ecosystem Enhancement Program will ensure organizational excellence by continually improving the effectiveness, efficiency and quality of operations consistent with customer requirements, stakeholder expectations and the overall mission of the organization. The EEP Quality policy is consistent with the North Carolina Department of Environment and Natural Resources Organizational Excellence and Quality Policy.

  • 2.0QUALITY POLICY STATEMENT

  • The Ecosystem Enhancement Program shall:

    • Understand and focus on customer requirements

  • Provide and sustain a leadership system in support of high performance, individual development, initiative, organizational learning, and promotion of partnerships

  • Provide resources to, and authorize and empower supervisors and staff for process implementation

  • Be committed to continual review and improvement of policies, process and procedures in support of efficient and effective operations

  • Use a factual knowledge management approach to decision making

  • Ensure a beneficial relationship with customers, suppliers, stakeholders, the regulatory community, and staff.

  • Produce measurable results that focus on capacity andcapability

  • REFERENCES

  • EEP Mission Statement (link in background section of manual)

  • NCDENR Organizational Excellence and Quality Policy (currently resides in: \\archer\dot\shared\EEP Procedures\RTI\PPPM development\Team b management\DENR Quality Policy)

  • AUTHORIZATION

  • _________________________________

  • William Gilmore

PPPM Policy Example


Pppm process map example

PPPM Process Map Example


Information management database

Information Management Database

  • On target for IBEAM Notebookrequirements completion in August

    • IBEAM facilitates rapid development of programming

      Followed phased approach to analysis, design and implementation

      Highest priority to conduct analyses for asset accounting and forecasting


Information management database1

Information Management Database

  • Creates information system that contains data elements and functionality essential to supporting operations and goals

  • Scope includes:

    • EEP implementation project management and tracking

    • DOT project tracking and mitigation forecasting

    • Mitigation debit and credit ledger


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