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Progress Report to the Liaison Council. July 27, 2004. EEP Liaison Council Members Joe Thomas – Ecobank Camilla Herlevich – Clean Water Management Trust Fund Jim Buck – Buck Engineering Barney O’Quinn – Arcadis John Preyer – NCERA Derb Carter – Southern Environmental Law Center

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Presentation Transcript
slide1

Progress Report

to the

Liaison Council

July 27, 2004

slide2

EEP Liaison Council Members

Joe Thomas – Ecobank

Camilla Herlevich – Clean Water Management Trust Fund

Jim Buck – Buck Engineering

Barney O’Quinn – Arcadis

John Preyer – NCERA

Derb Carter – Southern Environmental Law Center

Katherine Skinner – The Nature Conservancy

Tom Bean – NC Environmental Defense

Leslie Bevacqua – NCCBI

Bill Holman – Clean Water Management Trust Fund

Mike Jones – Martin Marietta

meeting purpose
Meeting Purpose
  • Information exchange on progress and activities.
  • Provide opportunity for Council Members to ask questions and discuss issues.
slide4

Outline

  • Welcome and Introduction
  • Administrative progress
  • Program Assessment and Consistency
  • Program Status
  • Policy process and procedure manual and information management systems
  • Communication plan
slide5

Program Launch

The Memorandum of Agreement (MOA)was signed on July 22, 2003

slide6

3-Party MOA

2-Party MOA

DOT/DENR/USACEJuly 2003

DOT/DENRApril 2004

Regulatory Document

Business Document

administrative progress
Administrative Progress

Three Party MOA (NCEEP.net)

  • Confirms: Mission, Planning Process, Funding, Mitigation timing and requirements
  • Defines regulatory oversight (PACG)
  • Mitigation protection measures
  • Operating procedures
administrative progress1
Administrative Progress

Two Party MOA (NCEEP.net)

April 12, 2004

  • References Three Party Agreement
  • Responsibilities of DENR

Reporting system, performance metrics, database maintenance and development, fiscal accounting

  • Responsibilities of the NCDOT

Reliance on NCDENR, impacts provisions, funding commitment

  • Amendment provisions
administrative progress2
Administrative Progress

Contracts and partnering

  • Full delivery restoration program
    • initiated on December 23, 2003
    • targeted toward restoration requirement
  • Contract with CTNC
    • Executed October 21, 2003
    • targeted toward HQ preservation
    • Stewardship
  • 3PM and IM Data Base- RTI
slide10

DENR Exec.

Organization

Director, EEP

Policy

Administration

Operation Manager

Quality Control

Monitoring

Planning

Implementation

slide11
Organizational

Relationship DENR/DOT (Tri-party MOA)

DENR Exec.

DOT

Exec.

Director, EEP

PDEA

Program

In-lieu Program

Tri-party MOA

ONE

slide12
Organizational

Relationship EEP/DENR

PACG

DENR Exec.

DOT

Exec.

Liaison Council

Director, EEP

In-lieu Program

Tri-party MOA

slide13

60

60

50

40

30

20

10

Organizational

Staffing

Admin, Policy,

Strategic plng = 15

Operations = 45

60

34

July Aug Sept Oct Nov Dec

biennial budget
Biennial Budget

Founded on

  • MOA requirements for schedules
  • NCDOT forecasted impacts
  • Transition plan (Tri-Party)
tri party biennial budget in revision
Tri-Party Biennial Budget(in revision)

Administration= $ 15 million

Restoration= $ 90 million

Preservation= $ 136 million

Watershed Planning= $ 6 million

$ 247 million

slide16

6%

Proposed EEP

Biennial Budget

35%

Both neededduring Transition

}

28%

28%

3%

After Transition, this investmentis recycled for future TIP projects

Operations

Restoration

Preservation

Planning

new and planned initiatives
New and Planned Initiatives
  • Long term management (Stewardship)
  • Statewide short term monitoring program
slide18
PACG

David Franklin

slide19
PACG

PACG Agency Composition

PACG Meetings

PACG Responsibilities

PACG Organization

slide20

DENR EXEC.

EEP

PACG

Technical Committee

Issue A Ad-hoc

Issue B Ad-hoc

Issue C Ad-hoc

program status
Program Status

Suzanne Klimek

Director of Operations

major program initiatives
Major Program Initiatives
  • Assessment of Program Status
  • Development of Statewide Programmatic Strategy
  • Status of Preservation Initiative
  • Project Implementation
  • Watershed Planning
  • Functional Assessment Teams
assessment of program status
Assessment of Program Status
  • Impact Projections from DOT (March ’04)
  • Conversion of projected impacts to program needs according to Tri-party MOA
  • Transfer of DOT Assets and Debit Ledger
  • Compilation of WRP Assets
  • Response to latest round of full-delivery RFPs
  • Overall reconciliation for all CUs
development of programmatic strategy
Development of Programmatic Strategy
  • Conduct annually to determine program action plan
  • Evaluation of situation for each CU
    • Existing assets and needs over time
    • Past and current efforts and their success
    • Needs in the near and long term
  • Set course for year
  • Share through web site
status of preservation initiative
Status of Preservation Initiative
  • Contract with CTNC executed October ‘03
  • Preservation applied during transition period based on ecoregions
project implementation
Project Implementation
  • Continue implementation of projects initiated by WRP
  • Transfer and continue implementation of projects initiated by DOT
  • Additional projects initiated under EEP
  • Full-delivery contracts
summary of wrp dot and eep projects
Summary of WRP, DOT and EEP Projects
  • Total number of projects = 379
  • Streams = 215 projects
    • 780,000 linear feet of restoration
    • Average length = 3,640 linear feet
  • Riparian Wetlands = 80 projects
    • 2,240 acres of restoration
    • Average size = 28 acres
  • Non-riparian Wetlands = 45 projects
    • 6,380 acres of restoration
    • Average size = 141 acres
  • Miscellaneous = 39 projects
    • Coastal marsh, riparian buffer, nutrient offset
status of full delivery contracts
Status of Full-delivery Contracts
  • 15 full delivery RFPs issued in Dec. ‘03
  • Executing contracts on 9 totaling $16,280,528
  • Working to resolve technical issues on 2
  • Received no response on 3
  • Did not open 1
  • Working on improvements to RFP format with input from the NC Environmental Restoration Association
watershed planning
Watershed Planning
  • 22 Local Watershed Plans completed or underway
  • 4 river basin plans scheduled for revision in 2004
  • Working on packaging LWPs to present to USACE to get credit for alternative forms of mitigation
  • Will initiate additional LWPs later this year
status of functional assessment teams
Wetlands

Evaluation parameters developed (i.e. soil type, canopy cover)

Field verification of parameters underway

Streams

Plan to present GIS method to PACG in September

Field method still to be worked on

Status of Functional Assessment Teams
policy process and procedures manual quality management system
Policy, Process and Procedures Manual Quality Management System
  • Designed and adopted to promote effectiveness, efficiency, and transparency in operations
  • Designed as a single point of reference for day-to-day operations
  • Primary users: EEP Staff
  • Benefits to partners, customers, the business community
  • Adopted ISO 9001:2000 Quality Standards
policy process and procedures manual quality management system1
Policy, Process and Procedures Manual Quality Management System
  • ISO 9001:2000

Principles

    • Customer Focus
    • Leadership
    • Involvement of people
    • Process approach
    • Systems approach
    • Factual decision making
    • Continual improvement
pppm format
PPPM Format
  • Introduction
  • Scope
  • References
  • Terms
  • Management System Overview
  • Management Responsibilities
  • Resource (Administrative) Management
  • Work Processes
  • Measurement and Analysis
eep core processes
EEP Core Processes

Organizational Strategic Planning

  • top-level management function
  • sets program goals and measures
  • evaluate performance
  • ensures resources to meet mission and achieve goals
eep core processes1
EEP Core Processes

Operational Strategic Planning

  • Operational management function
  • Sets program goals and measures
  • Directs project to achieve all objectives
eep core processes2
EEP Core Processes

Watershed Planning

  • Technical function
  • Addresses scientific and economic factors affecting watershed quality
  • Development of Watershed Restoration Plans and Local Watershed Plans
eep core processes3
EEP Core Processes

Land Acquisition

  • Operational function
  • Identification
  • Assessment
  • Negotiation
  • Administration of real estate transactions
eep core processes4
EEP Core Processes

Implementation

  • Project management function
  • Accomplishes watershed restoration and mitigation goals
  • Variety of delivery methods using the private sector
eep core processes5
EEP Core Processes

Contracting

  • Administrative function
  • Supports procurement needs of planning, acquisition, and implementation
  • Complies with legal and regulatory requirements
  • Ensures “best value” for the State of NC
eep core processes6
EEP Core Processes

Accounting

  • Administrative function
  • Supports budgeting, accounts receivable and payable
  • Supports associated reporting needs of all other EEP functions
eep core processes7
EEP Core Processes

Administration

  • Resource management function
  • Supports organizational needs such as human resources, infrastructure and communications
pppm policy example

POLICY EXAMPLE: Quality

  • 1.0 PURPOSE AND SCOPE
  • The Ecosystem Enhancement Program will ensure organizational excellence by continually improving the effectiveness, efficiency and quality of operations consistent with customer requirements, stakeholder expectations and the overall mission of the organization. The EEP Quality policy is consistent with the North Carolina Department of Environment and Natural Resources Organizational Excellence and Quality Policy.
  • 2.0 QUALITY POLICY STATEMENT
  • The Ecosystem Enhancement Program shall:
    • Understand and focus on customer requirements
  • Provide and sustain a leadership system in support of high performance, individual development, initiative, organizational learning, and promotion of partnerships
  • Provide resources to, and authorize and empower supervisors and staff for process implementation
  • Be committed to continual review and improvement of policies, process and procedures in support of efficient and effective operations
  • Use a factual knowledge management approach to decision making
  • Ensure a beneficial relationship with customers, suppliers, stakeholders, the regulatory community, and staff.
  • Produce measurable results that focus on capacity andcapability
  • REFERENCES
  • EEP Mission Statement (link in background section of manual)
  • NCDENR Organizational Excellence and Quality Policy (currently resides in: \\archer\dot\shared\EEP Procedures\RTI\PPPM development\Team b management\DENR Quality Policy)
  • AUTHORIZATION
  • _________________________________
  • William Gilmore
PPPM Policy Example
information management database
Information Management Database
  • On target for IBEAM Notebookrequirements completion in August
    • IBEAM facilitates rapid development of programming

Followed phased approach to analysis, design and implementation

Highest priority to conduct analyses for asset accounting and forecasting

information management database1
Information Management Database
  • Creates information system that contains data elements and functionality essential to supporting operations and goals
  • Scope includes:
    • EEP implementation project management and tracking
    • DOT project tracking and mitigation forecasting
    • Mitigation debit and credit ledger
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