1 / 33

MINISTRY OF INTERNATIONAL TRADE AND INDUSTRY

APPLYING FOR APEC FUNDS: Improving Project Quality 20 July 2012 Overview of APEC Projects Developing Quality Concept Notes & Proposals Presented by: NORISHAH SHAMSHIR KHAN APEC Division, MITI. MINISTRY OF INTERNATIONAL TRADE AND INDUSTRY. Agenda. OUTLINE. Introduction Projects Overview

Download Presentation

MINISTRY OF INTERNATIONAL TRADE AND INDUSTRY

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. APPLYING FOR APEC FUNDS:Improving Project Quality20 July 2012 Overview of APEC Projects Developing Quality Concept Notes & ProposalsPresented by:NORISHAH SHAMSHIR KHANAPEC Division, MITI MINISTRY OF INTERNATIONAL TRADE AND INDUSTRY

  2. Agenda OUTLINE • Introduction • Projects Overview • Approval Process • Concept Notes: Improving Your Chances • Proposals: Improving Project Quality • Project Implementation Guidelines • Resources, Wrap-up and Q&A

  3. PROJECTS OVERVIEW: WHY DOES APEC FUND PROJECTS? OUTLINE • Overarching Aims: • Advance free-trade for Asia-Pacific prosperity • Support the development of pro-trade policies and regulations • Practical Aims: • Progress from principles to practical application • Enhance the capacity to identify common interests • Build productive capacity amongst members

  4. PROJECTS OVERVIEW: SOURCES OF PROJECT FUNDING 4 sources of APEC project funding: • Operational Account (OA) • Trade & Investment Liberalisation & Facilitation Special Account (TILF) • APEC Support Fund (ASF) • General Fund + Sub-funds • Self-funding

  5. PROJECTS OVERVIEW: PROJECT VALUES: 2007-2011

  6. PROJECTS OVERVIEW: TYPES OF APEC PROJECTS • Workshops • Seminars / symposiums • Research projects • Publications • Websites • Short term trainings • Multi-year

  7. PROJECTS OVERVIEW: MULTI-YEAR PROJECTS MYP Pilot initiative, starting Session 3 2011 • Phased capacity building initiatives in line with strategic priorities of SOMs/Committees/SFOM • Up to $500,000 over 3-5 years • Minimum co-funding & co-sponsoring needed • Must have involvement of 2 APEC fora & external stakeholders, and put forward at committee level • Info & forms: Program Director or APEC website RESOURCE:MYP Fact Sheet

  8. APPROVAL PROCESS: HOW ARE PROJECTS APPROVED? Group endorses and prioritises Concept Note/s Committees/SFOM use the 2012 Funding Criteria to rank & prioritise CNs overall CNs approved for funding starting with highest priority, until available funds are depleted CNs expanded into full proposals and assessed by PMU Proposals recommended to BMC (projects >US$200,000 require SOM approval)

  9. STAGE 1: DEVELOPMENT AND SUBMISSION OF CONCEPT NOTES

  10. STAGE 2: ASSESSMENT OF CONCEPT NOTES PRIORITIES

  11. STAGE 2: ASSESSMENT OF CONCEPT NOTES PRIORITIES (CONT..)

  12. STAGE 3: FULL PROJECT DEVELOPMENT

  13. STAGE 4: PROJECT IMPLEMENTATION

  14. STAGE 5: PROJECT COMPLETION

  15. APPROVAL PROCESS: REVIEW OF CONCEPT NOTE

  16. APPROVAL PROCESS: REVIEW OF PROPOSAL

  17. APPROVAL PROCESS: 2012 – DATES AND DEADLINES • Session 1: Mid-process. CN approvals mid-February • Session 2: Standard Concept Notes due April 18 • Session 3: Standard Concept Notes due 27 August • Notes: • Deadlines expire midnight, Singapore time • Make sure you meet earlier fora deadline • Documents, prioritization results, endorsements must be compliant by deadline • All dates and details subject to change • RESOURCE: Project approval timelines

  18. APPROVAL PROCESS: 2012 – DATES AND DEADLINES Project Approval Timelines for Session 3, 2012:

  19. CONCEPT NOTES: FUNDING CRITERIA Link to Funding Criteria, especially Rank 1 topics: • Next generation trade and investment issues • Trade system and agreements • Innovation policy • Standards, regulations • Trade facilitation and supply chain performance • Environmental goods and services • Information technology and digital economy • Investment • Services • Ease of doing business • SMEs and entrepreneurship

  20. CONCEPT NOTES TIPS: PROJECT TITLE Use a clear and catchy title, relating to Funding Criteria Exercise: which is most effective? • Connecting APEC: Conference on Enhancing Tourism and Air Transport Connectivity OR • APEC 21st Century Renewable Energy Development Initiative (Collaborative IX): Stock-take of electric vehicle interface with electricity and smart grids across APEC economies and the potential for harmonization OR • Supply Chain Connectivity – eCommerce as a Main Driver and Integration Tool

  21. CONCEPT NOTES TIPS: FUNDING SOURCES Check funds available for ASF, TILF, OA: • Posted on website • Figures constantly being adjusted • Normally ASF has the most funds: • Create a clear link to a sub-fund, if appropriate: Energy Efficiency Science &Technology ANSSR TFAP II Health & Human Security

  22. CONCEPT NOTES TIPS: BUDGET AND GUIDELINES Be accurate in developing your budget • Realistic estimates: research • Allowable expenses Follow all guidelines: • Submission deadlines • Project end date: Dec of next year • 3 page maximum • Co-sponsors • Use most current form • All guidelines in Guidebook

  23. CONCEPT NOTES IMPROVING YOUR CHANCES Tips on Concept Note content: • Clear summary • Relevance: what problem are you trying to solve? • Alignment: most important section for relevence. Mention APEC statements, strategies, workplans • SMART Objectives (see exercise on next slide) • Workplan • Research previous / current projects (PDB, communicate with other APEC/non-APEC fora) RESOURCE: Developing APEC Concept Notes

  24. CONCEPT NOTES SMART OBJECTIVES Exercise: Are these objectives SMART ? Which are most effective? • To give overviews of the existing climate change and indigenous vegetable resources. • To run a train-the-trainers workshop for officials to learn best practices of IP management and training techniques so that participants can develop their own high quality trainings for their officials. • Improve quality of life and social well being for the citizens of the APEC economies through viable green township/eco city projects. • To build on the TWG goal of ensuring continuous growth in the tourism industry, by generating an APEC-wide methodology for sustainable practices to develop tourism destinations and products.

  25. PROPOSALS (& CONCEPT NOTES!) IMPROVING PROJECT QUALITY Think strategically. Think phases. Example: Competition policy Research: survey of members Survey analysis Conference to discuss results and create framework Finalisation of framework Workshop training members in use of framework Research: analysis of application of framework Follow-up workshop: best practices, challenges, framework update Program evaluation

  26. Causal Model Tool: A results chain can help you think through your project ResultsChain Tasks/Activities Outputs Outcomes Impacts APEC Goals • Organize Workshop • Hold a Seminar • Conduct Research • Workshop attended by 50 participants • Seminar with 20 participants, CD-Rom for distribution • Research paper provides diagnostic and recommend’ns • 40 Participants apply learning to jobs/policies • 15 Participants run follow-up workshops each with 50 participants • Paper used as basis for journal articles, legislation • New attitude toward issue emerges • Actions proposed, debated, adopted • Lower costs for businesses. Better protection for consumers. • Goals set by Leaders, Ministers, Fora • Bogor Goals, OAA • ANSSR, TFAP2, LASIR, IFAP, REI, CAPS Produce things you can count Generate short/medium term effects Create long-term effects or change Achieve APEC Goals Things you do

  27. QUALITY CRITERIA APEC’s Quality Criteria(see Guidebook) • Relevance • Effectiveness • Efficiency • Impact • Sustainability RESOURCE:Quality Criteria for Assessing APEC Projects RESOURCE:Proposal Development Materials

  28. IMPROVING PROJECT QUALITY • Make sure it connects to: • APEC goals, forum workplan • APEC’s expertise. Why APEC instead of another fora? Trade relevance? • Goals of the funding source: OAA (TILF), developing economies (ASF) • Make sure it has: • Clarity: Use regular, non-technical language. Work plan is step-by-step. Summary is clear. • Research: An understanding of work already completed within and outside of APEC, to avoid duplication and leverage work

  29. COMMON AREAS FOR IMPROVEMENT • Make sure it has: • Evaluation: A plan to measure outputs’ effectiveness (survey, statistics, feedback etc.) • Links: to previous APEC / non-APEC work • Outputs: Clear, with description of how they contribute to the project’s objectives (e.g. report, seminar, recommendations, tool, plan etc.) • Sustainability: Strategies to support long-term outcomes (e.g. follow-up plans, training curriculum, long-term evaluation, partnerships etc.) • Budget quality: Follow APEC guidelines. Look for efficiencies. Match narrative to budget. Explain calculations RESOURCE: Proposal Development Materials

  30. PROJECT GUIDELINES: IMPLEMENTATION Key guidelines to keep in mind: • Projects completed within two financial years • Monitoring reports (mandatory) submitted at 6 month intervals within a calendar year: • 1 February • 1 August • next due 1 August • Completion report (mandatory) submitted within 2 months of project completion • Work with your PD for programming changes

  31. PROJECT GUIDELINES: GUIDEBOOK ON APEC PROJECTS Follow Guidebook on APEC Projects: • Overview: roles, funding accounts • Applying for funds: CN, Proposal, QAF • Project Implementation: guidelines, monitoring & completion reports • Allowable expenses • Disbursement procedures • Contracting: guidelines, conflict of interest • Changing a project • Appendices: application forms, QAF, gender guide

  32. FURTHER RESOURCES Further assistance on projects can be found: • Through the APEC Secretariat: your Program Director or the PMU: http://www.apec.org/apec/about_apec/apec_secretariat/sec_contacts1.html PMU Program Director, NadiraMailewa: npm@apec.org Project Development Specialist, Adam Hunt: ah@apec.org • In the Guidebook on APEC Projects and Proposal Development Materials: http://www.apec.org/Projects/Forms-and-Resources.aspx • On the AIMP Project Database site: http://member.aimp.apec.org/pdb_sites/default.aspx • Through your WG focal points and BMC delegate

  33. Thank You

More Related