McDowell County Schools Head Start and Preschool Programs

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Business Meeting. Call to order

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McDowell County Schools Head Start and Preschool Programs

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1. McDowell County Schools Head Start and Preschool Programs Voting Members: Carrie Atkins Lindsay Bivins Cindy Blackwell Mark Brooks Jason Brucke Robin Gardner Diana Harris Janice Hensley Jeff Haslam Amanda Hollifield Tawnya Kagan Tim Ledford Brandi McCall Lisa McCurry Crystal McGee Florentina Osornio Christina Parker Donna Walsh December, 2010 WELCOME Policy Council Members

2. Business Meeting Call to order – Chairperson Approval of Minutes from October 13 and November 17, 2010 Reports Old Business New Business Next Meeting Date Adjourn

3. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/Mental Health Nutrition/Licensing Personnel Fiscal Director Other

4. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/Mental Health Nutrition/Licensing Personnel Fiscal Director Other

5. Health Report December 2010 Working with teachers in updating medical care plans and checking first aid bags Attended Health Coalition Meeting Continue with File reviews Gathering data for review More children out this month due to ear infections, colds, pink eye

6. Health Report December 2010 Working with teachers on handling outside play when cold weather triggers asthma. Did 2 health Interviews (1 for home base)

7. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/Mental Health Nutrition/Licensing Personnel Fiscal Director Other

8. FAMILY SERVICES ENROLLMENT ERSEA FAMILY SERVICES Family Advocates and all other staff working to make sure families in need get help FAMILY SERVICES MEETING yesterday AT 1:30PM

9. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/Mental Health Nutrition/Licensing Personnel Fiscal Director Other

10. EARLY HEAD START REPORT TO POLICY COUNCIL December 16, 2010 BY: ROBIN DAVIS

11. MONITORING & INSPECTIONS Playground and center inspections completed for the month. Classroom observations Sleeping charts, feeding schedules, child daily sheets, tooth brushing, & ongoing observations have been monitored for the month.

12. Room Decoration We had a classroom decoration contest and the best decorated room won a party. The rooms were so beautifully decorated that all of the classes received cupcakes and ice cream. Tammy Stackable was the judge and she chose four classrooms; of the four she drew out two, then one from the two. The grand prize winner was Ms. Autumn and Ms. Stephanie (Class #1). They chose a Charlie Brown Christmas theme. They will receive an additional party for the “Grand Prize”.

14. Special Events Mr. Jeff paid us a visit in November; the children always enjoy him so much. Santa Clause visited us on the 3rd. One of the teachers took some great pictures of Santa and the children. Fat Cat is going be visiting us on the 21st giving out books to the children. Our staff will be having a Christmas party on the 21st at 6:00 Our staff have placed a food tree in the lobby; we hope to have enough food to give three families a Christmas Meal.

15. May you and your family be blessed with a wonderful Christmas and a Happy and Healthy New Year From all of the Staff at Early Head Start

16. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/Mental Health Nutrition/Licensing Personnel Fiscal Director Other

17. Report for Policy Council December 16, 2010 Jennifer Pitman Education/ Literacy & Disabilities Coordinator We had Holiday Music Fun Wednesday provided by Mr. Jeff!!! Thank You Mr. Jeff for putting everyone into the Holiday Spirit!! We are expecting a visit from Santa on Friday December 17!!! He will present each children with a small surprise, and listen to their Christmas wishes. The classrooms will present their Christmas programs for Parents Friday December 17. Each classroom has a designated time. Be looking out for reminders coming home! 3 new Exceptional Children’s referrals and one placement meeting since last reported.

20. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/ Mental Health Nutrition/Licensing Personnel Fiscal Director Other

21. Policy Council Report December 16th, 2010

28. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/Mental Health Nutrition/Licensing Personnel Fiscal Director Other

29. Nutrition & Child Care Compliance Report NOVEMBER 2010 Elizabeth Correll Meal Counts NOVEMBER SNACK FOOD & BEVERAGES: $1,583.37

30. Nutrition - November 2010 continued Kitchen Inspection Reports completed & received. On site classroom/center visits completed and reports submitted. Menus received/revised/reviewed. Meal Invoices received/posted & submitted. Ongoing file audits & PROMIS data entries. Number of children with Food Allergies & Special Diets 20.

31. Child Care Licensure Classroom/center on site visits were observed/assessed and feedback provided staff. OLD FORT received a DCD visit: (3) violations were cited. Correction Letter is due December 21. Fire Drills & Monthly Playground inspections were completed.

32. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/Mental Health Nutrition/Licensing Personnel Fiscal Director Other

33. Human Resources Policy Council Report Brenda McKinney, Coordinator December 16, 2010 Meetings/Trainings Attended: -Weekly Management -December 1 Risk Mgt. Meeting Misc: Employment Interviews Conducted center visits File Audits Substitute Teacher Training

34. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/Mental Health Nutrition/Licensing Personnel Fiscal Director Other

35. Finance November Financials have been handed out for your review. Note that Credit Card transactions and Non-Federal Share are included per Federal requirements.

36. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/Mental Health Nutrition/Licensing Fiscal Director Other

37. Director’s Report December, 2010 – Peggy Freeman Our annual Risk Management Meeting was held on December 1. Thirteen of us participated with regional staff in Atlanta by conference call from the Central Office Board Room. We were informed that our Triennial Review will be an announced visit and the hints were that it will occur in the spring of 2011.

38. Only one person showed up for the Parent Focus Group on December 8, so we postponed it; we need to reschedule that meeting today. Information Memorandum HS-10-08 from the Office of Head Start is in your packet.

39. Business Meeting: Reports Parents Health Services Family Services Early Head Start Education Transportation/Volunteer/Mental Health Nutrition/Licensing Fiscal Director Other

40. Business Meeting Call to order – Chairperson Approval of Minutes Reports Old Business New Business Next Meeting Date Adjourn

41. Old Business

42. Business Meeting Call to order – Chairperson Approval of Minutes Reports Old Business New Business Next Meeting Date Adjourn

43. New Business Approve Revised Service Plans Approve new hires & resignations Other

44. Business Meeting Call to order – Chairperson Approval of Minutes Reports Old Business New Business Next Meeting Date, Focus Team Meeting Date Adjourn

46. Lunch provided by THANK YOU FOR BEING HERE! See you in January!

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