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2011 – 2012 Federal Program Monitoring

English Learner Accountability Institute Keric Ashley, Director Education Data Management Division December 5, 2011. 2011 – 2012 Federal Program Monitoring. Redesign Objectives. Focus on LEAs and schools based on at-risk criteria (Academic and Fiscal) Increase the use of technology

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2011 – 2012 Federal Program Monitoring

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  1. English Learner Accountability Institute Keric Ashley, Director Education Data Management Division December 5, 2011 2011–2012Federal Program Monitoring

  2. Redesign Objectives • Focus on LEAs and schools based on at-risk criteria (Academic and Fiscal) • Increase the use of technology • Design a system that will allow the CDE to meet its oversight responsibilities, while being responsive to LEAs needs and realities

  3. 2011–12 FPM Reviews June 2011 Selection of 120 LEAs including direct funded charters August 2011 Release common school sites and program names by LEA September 12-19, 2011 CAIS County Lead Training Regional LEA Trainings at County Offices of Education October 2011 On-site reviews begin January 2012 Online reviews begin

  4. B D 4

  5. New in 2011–12 • New Name Federal Program Monitoring • New Web page http://www.cde.ca.gov/ta/cr 5

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  7. 1 2 3 7

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  11. Program Instruments Contain the legal requirements pertaining to a specific program Used to review whether an LEA is meeting legal requirements LEAs can access program requirements on CAIS and upload documents for specific program instrument items to demonstrate that the LEA is operating programs that meet legal requirements Technical verses compliance assistance 11

  12. Program Instruments • Each cycle has a separate set of instruments • Cycle B: Three sources of evidence • Interviews • Observations • Documents • Cycle D • Documents only

  13. Document Upload Deadlines Before the first day of the review: 30 calendar days Day before exit: 5 p.m. additional documents for Cycle B 9 a.m. additional documents for Cycle D LEAs not meeting upload deadlines risk having findings 13

  14. Document Review Before the review: • Program Reviewers will post comments in CAIS at least 15 calendar days • LEA staff should be available to respond to CAIS comments from program reviewers

  15. Cycle B Reviews On-site reviews Limited to one week Daily Schedule Provided by RTL Confirm 15 days prior to review Participants must adhere to the Daily Schedule at all sites 15

  16. Cycle B Reviews Schedule Variations Early and late entrances Early exits Alternate sites Online only Entrance Meetings District Site 16

  17. Cycle B Reviews • Daily debrief • Pre-exit meeting • Exit Meeting

  18. Cycle D Reviews Daily debriefing Preliminary findings Notification of Findings (NOF) posted in CAIS 18

  19. Resolution of Findings Resolution Process Proposed Resolution of Findings form (PRF) - Option A: Finding Resolved - Option B: Resolution Agreement Request 19

  20. Sample Notification of Findings 20

  21. Most Frequent Non-compliant EL Findings 2010–11

  22. Most Frequent Non-compliant EL Findings 2010–11

  23. Contacts 23 Federal Program Monitoring Office 916-319-0935 fpmoffice@cde.ca.gov http://www.cde.ca.gov/ta/cr/ CAIS Help Desk 916-319-0935 CAIShelp@cde.ca.gov

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