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Handover Guidelines. Nasir County Hospital, Upper Nile. Dr Sampson Baba Director General for Planning and Coordination. Overview. These guidelines aim to ensure an orderly and rational handover from one actor to another, for a health facility or set of health facilities. They apply when:

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handover guidelines

Handover Guidelines

Nasir County Hospital, Upper Nile

Dr Sampson Baba

Director General for Planning and Coordination

overview
Overview
  • These guidelines aim to ensure an orderly and rational handover from one actor to another, for a health facility or set of health facilities. They apply when:
  • an NGO turns over facilities to another NGO;
  • an NGO turns over facilities to the CHD/SMOH; and
  • the CHD/SMOH turns over facilities to a non-state provider.

The following 6 key points should be adhered to

1 the process should not be left to the last minute
1. The process should NOT be left to the last minute
  • Primary, formal notification to key stakeholders at least 12 months in advance. This is important to ensure health facility(s) in question is budgeted for.

Key stakeholders include:

  • DG of the SMOH
  • CHD director
  • DG of Planning & Coordination, RSS-MOH
  • Incoming financier/manager if known.
  • A second notification should be provided again at least 4 months prior to the departure date.
2 a complete inventory of staff and equipment will be prepared
2. A complete inventory of staff (and equipment) will be prepared:

The outgoing financier/manager should provide a complete inventory of staff by health facility:

  • Health Facility Location (County, Payam, full facility name)
  • Name
  • Contact details
  • Qualifications
  • Payment amount: Salaries and/or bonus
  • Information on running costs per month/per annum will be helpful

The outgoing financier/manager should also develop an inventory of physical assets, including drugs and equipment.

3 maintaining managerial prerogatives on human resource issues
3. Maintaining Managerial Prerogatives on Human Resource Issues:
  • The incoming financier/manager of the health facilities will maintain discretion on whom they would like to employ and the conditions of employment.
  • Health workers who are already civil servants will continue to receive their government salaries.
4 termination benefits
4. Termination Benefits:
  • The terminal benefits of those employees who are not civil servants and whom the in-coming financier/manager does not want to retain, shall be met entirely by the outgoing financier/manager.
5 the process should be orderly and inclusive
5. The process should be orderly and inclusive:

Detailed discussions about handover should involve:

  • Outgoing financier/manager
  • State MOH
  • Incoming financier/manager, and
  • County Health Departments

6. Handover Period

There should be at least two months overlap between outgoing and incoming financiers/managers

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