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CORE Oklahoma. __________________________________________________. The Office of State Finance CORE HCM Forum June 14, 2011. CORE Oklahoma. __________________________________________________. Agenda EEO/Affirmative Action Process April Story

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core oklahoma
CORE Oklahoma

__________________________________________________

The Office of State Finance

CORE

HCM Forum

June 14, 2011

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CORE Oklahoma

__________________________________________________

Agenda

  • EEO/Affirmative Action Process

April Story

  • Employees Not Paid Since…, Drivers License Data, Department 0000000 Positions

Alan Binegar

  • Workers Comp Reports, Fiscal Year End, Garnishments

Carol Barton

  • DCAR Update

Lisa Raihl

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CORE Oklahoma

__________________________________________________

April Story

HR Director

Oklahoma State & Education Employees

Group Insurance Board

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CORE Oklahoma

__________________________________________________

EEO & Affirmative Action

  • Cleanup
  • Dates
  • Contacts
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CORE Oklahoma

__________________________________________________

Alan Binegar

HRMS Administrator

The Office of State Finance – ISD CORE

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CORE Oklahoma

__________________________________________________

Employees Not Paid Since…

  • Run the query: GO_PY_NOT_PAID_SINCE_PROMPT
  • Review results to determine if terminations should be entered, or if additional follow up is needed with employees.
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CORE Oklahoma

__________________________________________________

Employees Not Paid Since 2009

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CORE Oklahoma

__________________________________________________

Drivers License Data

  • Can provide an interface to load in existing data from legacy systems
  • Added a process to generate a file to send to DPS to validate Drivers Licenses.
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CORE Oklahoma

__________________________________________________

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CORE Oklahoma

__________________________________________________

Department 0000000 Pins – NOT Valid

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CORE Oklahoma

__________________________________________________

Agencies with Department 0000000 Pins

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CORE Oklahoma

__________________________________________________

Carol Barton

HCM Coordinator &

Production Support Lead

The Office of State Finance – ISD CORE

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CORE Oklahoma

__________________________________________________

Workers Comp Reports

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CORE Oklahoma

__________________________________________________

Workers Comp Reports

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CORE Oklahoma

__________________________________________________

Workers Comp Reports

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CORE Oklahoma

__________________________________________________

Workers Comp Reports

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CORE Oklahoma

__________________________________________________

Workers Comp Reports

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CORE Oklahoma

__________________________________________________

Fiscal Year Changes

  • Evening of June 30, 2011 – Department of Human Services. This process must be run prior to running July 15, 2011 pay cycle.
  • Evening of July 6, 2011 – All Agencies having Bi-Weekly Payrolls. This process must be run prior to running ‘B01’ or ‘C26’ pay cycles which pay on the 15th of July 2011.
  • Evenings of July 18th and 19th 2011 – All Monthly Anticipatory Agencies. Do not begin processing M01 until July 20st.

NOTE: As soon as all On and Off-Cycle payroll processes are completed for the June pay period, please notify CORE by creating a Help Desk Case asking for the case to be Assigned to the HCM Payroll group. This will enable the CORE team to try and schedule the agency’s FY Combo Code Conversion Process earlier. Once we have loaded your FY12 Combo Codes, you will be able to start processing your FY12 Payrolls.

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CORE Oklahoma

__________________________________________________

Garnishments

  • When setting up Garnishments on the “Garnishment Spec Data 1” Tab it is imperative that you uniquely identify each Garnishment ID number.
  • A good rule of thumb would be to start with your three digit agency number with two digits following.
  • An example would be: 09001; 09002; 09003
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CORE Oklahoma

__________________________________________________

Garnishments

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CORE Oklahoma

__________________________________________________

Lisa Raihl

Accounting & Reporting Analyst

The Office of State Finance –

Division of Central Accounting and Reporting (DCAR)

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CORE Oklahoma

__________________________________________________

Top 3 Mistakes

That Result in a Payroll Overpayment

  • HR/Payroll receives termination paperwork too late
  • HR/Payroll isn’t told about leaves of absence
  • The incorrect pay rate is used
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CORE Oklahoma

__________________________________________________

What do all three of these problems have in common?

Lack of communication with other departments within the organization

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CORE Oklahoma

__________________________________________________

Options to help prevent these mistakes?

Hound department heads to give HR/Payroll the information

  • May not be very effective or change much

Send an email just before processing payroll for the period, asking if there were any changes that impact the checks

  • Be specific, list items that could result in an overpayment
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CORE Oklahoma

__________________________________________________

Options to help prevent these mistakes?

Utilize self service options

  • Employee Self Service, Manager Self Service

Streamline business processes

  • Decreases time it takes HR/Payroll to get the information
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CORE Oklahoma

__________________________________________________

DCAR Newsletter Items

  • Changes in Fees for SoonerSave Deferred Savings Plan
  • Change in State Share of Oklahoma Public Employees Retirement System
  • Change in Employer Contribution Rate for Justices and Judges Retirement System
  • Change in Federal Matching Contribution for Teachers Retirement System
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CORE Oklahoma

__________________________________________________

DCAR Newsletter Items

  • Schedule of FY-2012 Pay Periods
  • Employee Travel Checks and Direct Deposit
  • HB2177 - Voluntary Buyout Reimbursement Extension
  • HB1207 – Amended Biweekly Conversion Bank Hour Sources
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CORE Oklahoma

__________________________________________________

DCAR Newsletter Items

  • New PeopleSoft HCM Query for 633xxx account reconciliations
  • SoonerSave Contributions to Employee Accounts
  • Fiscal Year Funding Changes on PS Payroll
  • FY Combo Code Conversion Schedule
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CORE Oklahoma

__________________________________________________

DCAR Newsletter

http://www.ok.gov/OSF/Comptroller/DCAR_Newsletters.html

Questions?

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CORE Oklahoma

Next HCM Forum

  • Wednesday, July 20th, 2011
  • Suggestions for Topics?
    • Please submit a Help Desk Case and the Team will address topic in the next HCM Forum
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CORE Oklahoma

__________________________________________________

Thank You!

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