Distributed Dynamic Diversity Databases for Life

1. 4D4Life 2nd General Meeting, 15-18 february 2010, Faro, Portugal Distributed Dynamic Diversity Databases for Life WP3 Strenghtening the GSD Network: A Virtual Community Day 2 - General Meeting

2. WP3 Description of work To facilitate structured information exchange through an elaborated information synthesis and by e-dessimination for new services Task 3.1: Survey to assess, to peer-review and to certificate each GSD Task 3.2: Evaluate and report on standards, best practices, new fields, … Task 3.3: Consultation with each GSD choosing the pilot projects Task 3.4: Two two-month Pilot projects per GSD database Task 3.5: New e-2 system wrapper for few selected GSD databases 4D4Life 2nd General Meeting, 15-18 february 2010, Faro, Portugal

3. Task 3.1: Survey to assess, to peer-review and to certificate each GSD - data - wrapper - formal membership of the CoL programme - GSD metadata M.11 March 2010 WP3 Progress report (1) • Task 3.1: Survey to assess, to peer-review and to certificate each GSD • Questionnaire prepared and sent to all GSD on November 18th (link with PESI) • Several reminders by DO & TB, last on the January 5th • Still missing some of them, but survey done by DO. Survey & results tomorrow • Wrapper survey (Viktor Didziulis) • Membership (Rebecca Mann) • GSD metadata - agreed to delay this task for 6 months (WP6) 4D4Life 2nd General Meeting, 15-18 february 2010, Faro, Portugal

4. WP3 Progress report (2) Task 3.2: Evaluate and report with GSD and nomenclators custodians, editorial services staff (WP5) for: - changes to the data standards for existing fields (if any) - changes to the Sp2000 Best Practices document (if any) - possible extensions to the bio-data fields (requests from the Services team) - possible internal services (name-alerts, user comment service, cross-checking with regional hubs, other lists, unassigned name batches) M.11 March 2010 • Task 3.2: Evaluate and report on standards, best practices, new fields, … • Report tomorrow following questionnaire results: • Needs of improving definitions of fields (accepted and provisional names, LTS) • Agreement to add mandatory or optional new fields • (distribution, taxon LSD use, fossils, known habitats, subgenus rank, associated organisms, reference to nomenclators via LSID // hybrids, conservation status, size) • Analysis of implication of integration of services (to be done) • Deliverables: Best practices, Standard dataset, Survey report and subsequent pilot projects documents in March 4D4Life 2nd General Meeting, 15-18 february 2010, Faro, Portugal

5. Task 3.3: - explaining, agreeing and establishing priorities for the pilot project to be undertaken, eventually to provide additional training days M.12 WP3 Progress report (3) • Task 3.3: Consultation with each GSD choosing the pilot projects - Establishing priorities: synonymies, distribution, references, common names LTS / wrappers - Agreement done day1 of 2nd general project meeting - Few GSDs missing 4D4Life 2nd General Meeting, 15-18 february 2010, Faro, Portugal

6. Task 3.4: Two two-month Pilot projects per GSD database: - for partially compliant GSds to take a step up the compliant ladder (add fields or best practices) - for new GSD to install and test wrapper and delivery process - for installing and test fill the new bio-data fields from WP8 - for pilot participation in one the new internal services of the programme Task 3.5: Two two-month Pilot project for selected GSD database: - for test and install new e-2 system wrapper (at the end of the project) M.24 M 36 WP3 Progress report (4) 4D4Life 2nd General Meeting, 15-18 february 2010, Faro, Portugal