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NLRMP Tech Fair 2009. Date: 16 Dec 09 Name: Natraj Kumar. Scanning. Digitization. Process Analysis. Data Analysis & Modeling. Reengineering. Web Hosting. Challenges in Land Records Digitization. Case Study. Client Oklahoma County Register of Deeds, USA Objective

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NLRMP Tech Fair 2009

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NLRMP Tech Fair 2009

Date: 16 Dec 09

Name: Natraj Kumar


Scanning

Digitization

Process Analysis

Data Analysis & Modeling

Reengineering

Web Hosting


Challenges in

Land Records Digitization


Case Study

Client

Oklahoma County Register of Deeds, USA

Objective

Preserve the existing paper registers & microfilms

To convert the textual data into digital format

To enable access to public over internet

To maintain security and privacy concerns

About 8 million documents


Scope

Scan & Capture data from

Deeds – Names, Date, Value, Location, Doc Number

Reception Index Registers – Names, Reception #, Date, Time

Legal Index Registers – Parcel Number, Surrounding Land, Owner, Doc number

Period Covered 1890 onwards

Automatic Linkage of the above 3 types of data


Challenges

Moving Goal Posts

Poor Microfilm Quality

Resulted in Onsite paper Scanning

Inaccurate Determination of register size

Reengineer process

Missing Documents/ Registers

Scan & Create Microfilm

Shrinking timelines

Multiple Shifts


Challenges – Auto Linking

Inconsistent Doc Numbering

Inconsistent Doc Type

Changing Binding/ Numbering Conventions

Handwriting in Color Inks

Spelling errors

Legibility issues

Result – only 32% autolinked


Solution

Reengineered the process

Inputs from the records keeper

Split Scan & Stitch

Accommodate multiple levels of search & match

Included Manual choose & link process

Flag doubtful cases

Changed scanning specifications

Result

Less than 2% of exceptions


More Challenges

Webhosting

Pay per view

Changing regulations

Social Security & Date of Birth Masking

Day forward (Current) documents

16 Hour Turnaround of data


Success


Testimonial


Other Projects

  • Ingham County, USA

  • Saginaw County, USA

  • Wayne County, USA

  • Attorney General’s Department, NSW, Australia

  • Oklahoma County Vital Records


HTC’s Digitization Practice

  • Over 130 Million Pages Digitized

  • Over 5 million historic newspaper pages

  • Handled Historic Books, Manuscripts, Newspapers

  • Largest Microfilm Scanning installation

  • Over 15 years in e-Publishing & Digitization


About HTC

  • In business since 1990

  • Headquartered in Troy, Michigan, USA

  • ISO 9001:2008, ISO 27000 & CMM 5 certified

  • Offices in Chennai, Hyderabad

  • APAC – Australia, Hong Kong, Singapore, Malaysia, Vietnam, China

  • Europe – UK, Germany, Belgium, Norway

  • Over 4000 people worldwide


University of Madras

Partial List of HTC’s Valued Customers


Partial List of HTC’s Valued Customers

State of Michigan


Thank You

SDF II, Phase II

MEPZ, Tambaram

Chennai - 600 045, India

Email: contact@htcindia.com

Phone : +91 44 2262 3522

Fax : +91 44 2262 7713

Please Visit us at

Stall 21


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