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NLRMP Tech Fair 2009. Date: 16 Dec 09 Name: Natraj Kumar. Scanning. Digitization. Process Analysis. Data Analysis & Modeling. Reengineering. Web Hosting. Challenges in Land Records Digitization. Case Study. Client Oklahoma County Register of Deeds, USA Objective

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nlrmp tech fair 2009

NLRMP Tech Fair 2009

Date: 16 Dec 09

Name: Natraj Kumar

slide2
Scanning

Digitization

Process Analysis

Data Analysis & Modeling

Reengineering

Web Hosting

slide3
Challenges in

Land Records Digitization

case study
Case Study

Client

Oklahoma County Register of Deeds, USA

Objective

Preserve the existing paper registers & microfilms

To convert the textual data into digital format

To enable access to public over internet

To maintain security and privacy concerns

About 8 million documents

scope
Scope

Scan & Capture data from

Deeds – Names, Date, Value, Location, Doc Number

Reception Index Registers – Names, Reception #, Date, Time

Legal Index Registers – Parcel Number, Surrounding Land, Owner, Doc number

Period Covered 1890 onwards

Automatic Linkage of the above 3 types of data

challenges
Challenges

Moving Goal Posts

Poor Microfilm Quality

Resulted in Onsite paper Scanning

Inaccurate Determination of register size

Reengineer process

Missing Documents/ Registers

Scan & Create Microfilm

Shrinking timelines

Multiple Shifts

challenges auto linking
Challenges – Auto Linking

Inconsistent Doc Numbering

Inconsistent Doc Type

Changing Binding/ Numbering Conventions

Handwriting in Color Inks

Spelling errors

Legibility issues

Result – only 32% autolinked

solution
Solution

Reengineered the process

Inputs from the records keeper

Split Scan & Stitch

Accommodate multiple levels of search & match

Included Manual choose & link process

Flag doubtful cases

Changed scanning specifications

Result

Less than 2% of exceptions

more challenges
More Challenges

Webhosting

Pay per view

Changing regulations

Social Security & Date of Birth Masking

Day forward (Current) documents

16 Hour Turnaround of data

other projects
Other Projects
  • Ingham County, USA
  • Saginaw County, USA
  • Wayne County, USA
  • Attorney General’s Department, NSW, Australia
  • Oklahoma County Vital Records
htc s digitization practice
HTC’s Digitization Practice
  • Over 130 Million Pages Digitized
  • Over 5 million historic newspaper pages
  • Handled Historic Books, Manuscripts, Newspapers
  • Largest Microfilm Scanning installation
  • Over 15 years in e-Publishing & Digitization
about htc
About HTC
  • In business since 1990
  • Headquartered in Troy, Michigan, USA
  • ISO 9001:2008, ISO 27000 & CMM 5 certified
  • Offices in Chennai, Hyderabad
  • APAC – Australia, Hong Kong, Singapore, Malaysia, Vietnam, China
  • Europe – UK, Germany, Belgium, Norway
  • Over 4000 people worldwide
thank you
Thank You

SDF II, Phase II

MEPZ, Tambaram

Chennai - 600 045, India

Email: [email protected]

Phone : +91 44 2262 3522

Fax : +91 44 2262 7713

Please Visit us at

Stall 21

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