Kuali days vi
Sponsored Links
This presentation is the property of its rightful owner.
1 / 63

Kuali Days VI PowerPoint PPT Presentation


  • 92 Views
  • Uploaded on
  • Presentation posted in: General

Kuali Days VI. KFS Functional Track 1 Tuesday 2:15 – 3:15 PM Purchasing/Payables. Welcome. Cathy Salino, Cornell University Marilyn Kisters, Indiana University Charlie Sinex, Indiana University. Agenda. Overview Collaboration General Functionality

Download Presentation

Kuali Days VI

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Kuali Days VI

KFS Functional Track 1

Tuesday 2:15 – 3:15 PM

Purchasing/Payables


Welcome

  • Cathy Salino, Cornell University

  • Marilyn Kisters, Indiana University

  • Charlie Sinex, Indiana University


Agenda

  • Overview

  • Collaboration

  • General Functionality

  • Release 2 Functionality (Kuali Test Drive)

  • Release 3 Functionality

  • Future Enhancements

  • Questions & Answers (please hold until the end)


Overview

  • Based on IU’s EPIC Procurement System

  • KFS Partnership defined initial scope of work

  • Agreed on essential enhancements


Collaboration

  • Scope of Work

  • Design Specifications

  • Testing

  • Documentation


General Functionality

  • Related Documents

  • Notes & Attachments

  • Internal Controls

    • No Purchase Order (PO) without an approved requisition

    • No Payment Requests (to pay invoices) without an approved and open PO


Vendor Documents


DV & PO Type Vendors


Vendor Documents Routing


Vendor Corporate/Division Structure


Reducing Duplicate Entries


Many Types of Addresses


Default Addresses for Campus Locations


Business Diversity


Requisition Documents


Requistion Routing


Tracking Progress of a Requisiton


Content Route Level


No Accounting – Before Content


Automatic Purchase Order-APO


APO


Purchasing Sets $ Limits-APO


Additional $ Limit Control


Line Item Accounting


Notes to Vendor


Custom Search


Purchase Order Documents


Completed Requisitions go into a Queue


Requisition Populates PO


Document Overview - Populated


Vendor - Populated


Items - Populated


Payment Info - Populated


Delivery/Additional - Populated


PO Stipulations


Stipulations Library


Purchase Order Routing


PO Transmission


Purchase Order - PDF


Encumbering Funds


Balance Inquiries


Open Encumbrances


PO Amendment


PO – History


Purchase Order Statuses


PO Custom Search


Payment Request Documents

Invoice Processing


Overview

  • Payment document is called the “Payment Request” aka “PREQ”

  • System designed for processing invoices against Purchase Orders

  • EDI processing, auxiliary payment files are not part of the module design

  • Line items populate the payment request from the Purchase Order


PREQ Features

  • Sophisticated validation rules

  • Pay date calculation

  • Accounting populates from PO accounting

  • PREQ routes for Fiscal Officer approval

  • FO routing allows editing of accounts


PREQ Statuses and Routing

  • AP User statuses

    • In Process

    • Void

    • Cancelled – In Process

    • Awaiting AP Review


Statuses and Routing - continued

  • Fiscal Officer (FO) Routing

    • Awaiting Sub-Account Manager Approval

    • Awaiting Fiscal Officer Approval

    • Awaiting Chart Review


Statuses and Routing - continued

  • Tax department routing

    • Awaiting Tax Approval


Final statuses - approved

  • PREQ approved statuses

    • Department-Approved

    • Auto-Approved


Final statuses - cancelled

  • PREQ cancelled status

    • Cancelled


General Ledger Entries

  • @ AP Submit

  • @ Fiscal Officer edit

  • @ Payment disbursement


Credit Memo Documents


Credit Memo Characteristics

  • Credit memos can be processed against

    • Payment request (PREQ); or

    • Purchase order (PO); or

    • Vendor

  • Credit memo routes as an FYI document to Fiscal Officer or FO delegate


Characteristics - continued

  • Credit memo GL entries @ AP submit

  • Credit memos bundling for disbursement


Payment Request Video Demo

  • Click here to start movie


Release 3 (12/2008) Functionality

  • Import line items and commodity codes

  • B2B integration point (cXML)

  • e-Invoicing (cXML)

  • Receiving module


Release 3 Functionality (cont)

  • Quotes: generate from a list of vendors on a PO

  • Commodity codes at Vendor and line item level

  • Sales tax calculation

  • Automatically fax PO’s integration point

  • Generate multiple PO’s from a single requisition

  • CAMS integration and asset data collection


Future Functionality

  • Keep track of enhancements requests

  • Vote & prioritize

  • Present results to the Kuali Foundation


Questions & Answers


  • Login