Generic land administration business

1. Generic land administration business FAO Workshop Rome, November 18-19, 2010

2. Objectives • Agree about what is the core land administration business common to all countries • Derive the corresponding requirements for the new Open Source Software application to be developed as “universal” tool for supporting land administration services

3. Land administration • Set of services supporting land transactions, provided by the public sector and possibly the private sector • Management of public registers recording land description and related rights, land use restrictions and land values • Very high quality expectations: availability, reliability, actuality, transparency, accessibility, affordability

4. General land administration structure Cadastre Land registry Administrative areas Public legal person Land parcels Rights Right holders Natural person Built objects Private legal person Cadastral objects Topographic objects Geographic names Policies and Decisions by Political Authorities ..... Restrictions Legal provisions Regulations Values Land markets Public law

5. Main steps of Registration Process Client Cadastre/Registration office What? How to proceed? 1 1 Access to /Delivery of copy of currently valid data and information about the specific procedure 2 2 Development of required application documentation 3 3 LEGEND: Step number Online viewing Data download Electronic conveyance Filing of the application in the case management system Assistance and/or provision of services 5 New application Quality control 1 4 Rejection 2 Appeal 5 3 Registration certificate Updating of records 3 6 Closing of case Archiving of documentation

6. Registration process in Samoa 4 3 2 1 5 6

7. Case modified Right(s) and Right Holder(s) (before) • Right(s) and • Right Holder(s) • (after) Cadastral Object(s) (after) Extract Update Update Case documents complete ? Process to update the cadastre Drop-list of possible requests: - Registration of new parcel/Modification of parcel boundaries • Registration of new/Modification of built object • Modification of data attributes • ... Selection of application by type Preparation of application documentation Case rejected N Cadastral Object(s) (before) Extract Delivery of application changes technically valid? Process the changes in the extract Identification of the customer Opening of the case Marking of objects Fee calculation N When necessary update rights to remain consistent with cadastre changes Consistency OK ? N Issuance of certificate (before/after) and archive a copy Closing of the case

8. Right(s) and Right Holder(s) (before) Extract Right(s) and Right Holder(s) (after) Update Case documents complete ? Process to update the land registry Drop-list of possible requests: - Selling/Buying • Inheritance/Donation • Mortgage • ... Selection of request by type Preparation of request documentation Case modified Case rejected N N Delivery of request documentation Changes consistent with cadastre? changes legally OK? Identification of the customer Opening of the case Marking of rights Fee calculation process the changes N Issuance of certificate (before/after) and archive a copy Closing of the case

9. Process to produce an extract/document Search by location: • Identification on the map • Address • Parcel number Search by person: • Name • Additional sub-criteria to accelerate the searching process Identification of the customer Opening of the case Fee calculation Cadastral Object(s) Right(s) and Right holder(s) Public law restrictions Values Extract Extract Extract Extract View/map Edition of document/data download • Standard/selectable content • Archive a copy Closing of the case