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Special Education Consolidated Application

Special Education Consolidated Application. Changes from 2008-2009 IDEA Coordination Texas Education Agency April 2009. State Deaf. Administrative costs are no longer allowable with State Deaf funds. SC 5100 EIS Data Collection. SC 5100 EIS Data Collection.

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Special Education Consolidated Application

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  1. Special Education Consolidated Application Changes from 2008-2009 IDEA Coordination Texas Education Agency April 2009 Texas Education Agency April 2009

  2. State Deaf • Administrative costs are no longer allowable with State Deaf funds. Texas Education Agency April 2009

  3. SC 5100EIS Data Collection Texas Education Agency April 2009

  4. SC 5100 EIS Data Collection • Any use of EIS funds will require the submittal of the SC 5100 EIS Data Collection form – even if only using for professional development • An LEA must count and subsequently track for two years the number of students in need of additional support who received instruction from personnel who participated in the professional development program. • Count the students who benefited from the personnel who participated in the professional development in the year or the year immediately after the training. Texas Education Agency April 2009

  5. SC 5100 EIS Data Collection Form • The form will not be available to submit with the original Consolidated application for tentative entitlement. • Notification will be sent when the form is available. The LEA can then submit the form with an amendment. Texas Education Agency April 2009

  6. PS 3400Equitable Access and Participation Texas Education Agency April 2009

  7. PS 3400 • Cannot select “ALL” button indicating no barriers • Must select at least one barrier and strategy for overcoming barrier Texas Education Agency April 2009

  8. PS 3400 • The purpose of this form is to indicate the assurance that applicants address equity concerns that may affect the ability of certain potential beneficiaries to fully participate in the project and to achieve to high standards. • An applicant may use the Federal funds awarded to it to eliminate barriers it identifies. Texas Education Agency April 2009

  9. PS 3400 • Some applicable barriers are: • Visual Impairments • Hearing Impairments • Learning Disabilities • Other Physical Disabilities • Selecting boxes for strategies to overcome barriers depicts the implementation of effective steps to ensure equity of access and participation in the grant program. Texas Education Agency April 2009

  10. PS 3400 Texas Education Agency April 2009

  11. PS 3502Private Schools Participation Texas Education Agency April 2009

  12. PS 3502 • Major changes to this data collection form • Will collect: • Number of students evaluated previous year • Number of students determined to be students with disabilities Oct 31, 2008 (eligible) • Number of students served Oct 31, 2008 Texas Education Agency April 2009

  13. PS 3502 • Will collect proportionate share data $10,000 66.67 $3,333.50 $5,000 192.31 $192.31 Texas Education Agency April 2009

  14. PS 3502 • a, d, e, f will auto-populate, auto-calculate $10,000 66.67 $3,333.50 $5,000 192.31 $192.31 Texas Education Agency April 2009

  15. PS 3502 • The PS 3502 must be submitted twice a year – at tentative and maximum due to the collection of proportionate share data • 23 assurances have been added to the data collection form Texas Education Agency April 2009

  16. BS 6006Budget Summary Texas Education Agency April 2009

  17. EISEarly Intervening Services Texas Education Agency April 2009

  18. BS 6006 Part 2 EIS • The 15% may* be reserved from both Formula and Preschool (FAR Fund Codes 224 & 225) funds • Both Formula and Preschool EIS funds may be spent on children ages 5-21 • EIS funds may not be spent on children ages 3-4 • *If significant disproportionality, MUST reserve 15% of the total of Formula and Preschool funds Texas Education Agency April 2009

  19. BS 6006 Part 2 EIS Texas Education Agency April 2009

  20. 6100 Payroll Texas Education Agency April 2009

  21. BS 6006 Part 3 Payroll • Must include EIS personnel in the Other section Texas Education Agency April 2009

  22. BS 6006 Part 3 Payroll • RtI Personnel: • Cannot use IDEA B or EIS funds for the tier which applies to all students in a general education setting. • For other tiers, use IDEA-B funds for the students with disabilities and EIS funds for the nondisabled, struggling students – may need to split-fund Texas Education Agency April 2009

  23. BS 6006 Part 3 Payroll • Summer school personnel costs are not allowable with IDEA-B funds • If a student with a disability attends summer school to prevent educational regression that occurs naturally to all children during vacations, use the same fund source that is used for the nondisabled students • If a student with disabilities requires a significant amount of time to recoup critical skills, may need ESY services during school breaks (ARD Committee decision) • The excess cost of ESY is allowable with IDEA-B funds Texas Education Agency April 2009

  24. BS 6006 Part 3 Payroll • Tutoring is not a permissible cost item with IDEA-B funds (if outside the normal school day) • Tutoring is a permissible cost item with EIS funds Texas Education Agency April 2009

  25. BS 6006 Part 4 Payroll • Extra Duty Pay… includes: • Wages paid to SPED personnel for duties performed beyond the normal working day (but not for tutoring) or • For amounts above the LEA’s standard pay for additional certification requirements, additional responsibilities, or • For recruitment and retention incentives for highly qualified teachers Texas Education Agency April 2009

  26. BS 6006 Part 5 Contracted Services Texas Education Agency April 2009

  27. BS 6006 Part 5 Contracted Services • If the consultant/contractor lives in the same city as where the services are being provided, it is not allowable to pay travel costs • Travel costs are allowable if the services are provided in a city other than where the contractor is located • Travel expenses must be reasonable and must not exceed the state rate Texas Education Agency April 2009

  28. BS 6006 Part 5 Contracted Services • Consultants for EIS require specific approval: Texas Education Agency April 2009

  29. BS 6006 Part 6Supplies and Materials Texas Education Agency April 2009

  30. BS 6006 Part 6 Supplies • EIS Technology Hardware, Software, and Supplies and Materials requires specific approval: Texas Education Agency April 2009

  31. BS 6006 Part 7 6400Other Operating Costs Texas Education Agency April 2009

  32. BS 6006 Part 7 Other Costs • Membership dues in civic or community organizations are not allowed • Travel for EIS-related professional development requires specific approval Texas Education Agency April 2009

  33. BS 6006 Part 7 Other Costs • Special Olympics: • Costs for participation in Special Olympics are permissible expenses with IDEA-B funds: • Registration fees • Extra-duty pay for staff (6100) • Transportation • Travel expense (mileage, hotel, meals – not to exceed state rate) • Not allowable: • Uniforms for Special Olympics • Equipment for Special Olympics Texas Education Agency April 2009

  34. BS 6006 Part 7 Other Costs • Student Employment • The cost of employment of students with disabilities by the LEA is allowable with IDEA-B funds ONLY if the employment is related to or in addition to the student’s course of study as part of the student’s transition plan. Texas Education Agency April 2009

  35. BS 6006 Part 7 Other Costs • Student Employment • If an LEA chooses to use IDEA-B funds to employ students with disabilities for instructional purposes, it must comply with the supplement, not supplant, requirement for IDEA funds. Texas Education Agency April 2009

  36. BS 6006 Part 7 Other Costs • Student Employment • If the LEA benefits from the services provided by the student with disabilities, IDEA-B funds cannot be used. • Instead, the LEA must use the same fund sources used to employ students who are not disabled. Texas Education Agency April 2009

  37. BS 6006 Part 7 Other Costs • Student Employment • Factors that would indicate the LEA benefited from the services include, but are not limited to the following: • Regular employees have been displaced. • Vacant positions have been filled with the participants rather than with regular employees. • Regular employees have been relieved of assigned duties. Texas Education Agency April 2009

  38. BS 6006 Part 7 Other Costs • Student Employment • Factors that would indicate the LEA benefited from the services include, but are not limited to the following, continued: • Participants are performing services that, although not ordinarily performed by employees, are clearly of benefit to the LEA. • Placements of participants are made to accommodate the labor needs of the LEA rather than according to the requirements of the student’s IEP. Texas Education Agency April 2009

  39. BS 6006 Part 7 Other Costs • Student Employment • The Fair Labor Standards Act (FLSA) defines the word “employ” as “suffer or permit to work.” • Detailed guidelines have been developed by the Federal government to help employers determine employment vs educational relationships, child labor requirements of the FLSA, as well as Internal Revenue reporting requirements. • It is the responsibility of the LEA to consult and follow Federal and State laws and regulations. Texas Education Agency April 2009

  40. BS 6006 Part 10 6600Capital Outlay Texas Education Agency April 2009

  41. BS 6006 Part 10 Capital Outlay • EIS Technology Hardware and Software require specific approval Texas Education Agency April 2009

  42. BS 6006 Part 11Building Purchase, Construction, or Improvements Texas Education Agency April 2009

  43. BS 6006 Part 11 Construction • TEA does not allow construction of new facilities or alteration of existing facilities with special education funds. Texas Education Agency April 2009

  44. BS 6006 Part 11 Construction • However, if planning a project, the LEA may complete Part 11 with justification for the project because certain items involved in the project may be permissible • Example: furniture or equipment needed for unique special education instruction Texas Education Agency April 2009

  45. BS 6006 Part 11 Construction • If Part 11 is completed, TEA will notify the district per negotiation notes which items from the list of costs would be deemed allowable. • These items would then be budgeted in the appropriate part by the LEA: • Part 6: 6300 Supplies and Materials, or • Part 10: 6600 Capital Outlay, if capitalized Texas Education Agency April 2009

  46. Texas Education Agency April 2009

  47. Texas Education Agency April 2009

  48. eGrantsThe Floating Bar Texas Education Agency April 2009

  49. eGrants: The Floating Bar • Applicable to all eGrants schedules: • The following buttons will always appear at the bottom of the screen: • Table of Contents • Printable Version • Save • Last year, the buttons were permanently displayed at the top and bottom of the page Texas Education Agency April 2009

  50. Any Questions? Texas Education Agency April 2009

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