Freedom of Information Act [2000]

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Aims of the FOI Act. To promote a culture of Openness and accountability, amongst Public Sector bodies by providing people with rights of access to information held by them.. Aims of the FOI Act. From January 2005, people will have the right to make a request for any information held by a Public A

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Freedom of Information Act [2000]

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1. Freedom of Information Act [2000]

2. Aims of the FOI Act To promote a culture of Openness and accountability, amongst Public Sector bodies by providing people with rights of access to information held by them.

3. Aims of the FOI Act From January 2005, people will have the right to make a request for any information held by a Public Authority [this right is subject to a number of exemptions which permit the withholding of information.]

4. FOI requires: FOI moves the focus from a need to know to a right to know A change of culture within the University in relation to how we manage Information.

5. What is the Publications Scheme ? Each Public Authority will be required to make information available via a Publications Scheme. A Publications Scheme is the Authorities commitment to make certain information available and guidance on how that information can be obtained.

6. Our Publication Scheme Our approved scheme can be viewed at: www.londonmet.ac.uk/foi

7. How to access Information There are two routes to accessing information. Via the approved Publication Scheme. The public will be able to make a separate request in January 2005 when the general right comes into force, to any information whether in the publication scheme or not.

8. Requests for information Requests must be made in writing, which includes email. The request must state the name and address of the person applying for the information and the required information.

9. Procedure for dealing with FOI requests: Requests for information have to be responded to, within 20 days Such requests should be forwarded to the Data Controller, John McParland in the first instance.

10. Records Management & its relevance to FOI Creating the right records to provide evidence of & justify decisions made Answering enquiries in 20 days! Justify destruction

11. Records Management An effective Records Management Programme, in information retrieval is paramount to the success of this scheme and this is something we are working towards.

12. What is ‘Records Management’ ? Records Management is responsible for the efficient & systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities & transactions in the form of records.

13. What is ‘Records Management’ ? Applies to all records created, received or maintained by staff whilst carrying out their corporate functions. Applies to records held in all formats.

14. The benefits of good Record Management Corporate accountability Legal compliance Increased administrative efficiency Reduced running costs Organisational continuity Knowledge Management

15. Dangers of bad or no Records Management Lack of accountability Legal risk: No/inaccurate evidence to justify actions Not able to comply to Data Protection Principles 5,6,7

16. Dangers of bad or no Records Management Uninformed decision making Risk to assets [evidential & physical] Wasted resources Damage to reputation

17. Differences The difference between FOI and the DPA: If you wish to obtain information about yourself, then the DPA will apply and you should complete a Subject Access Request Form. If the information that you are requesting is not about you, but in relation to a Public Authority, then the FOI Act will apply.

18. Further Information The Complete FOI Act can be viewed at: http://www.hmso.gov.uk/acts/acts2000/20000036.htm Information Commission: http://www.informationcommissioner.gov.uk/eventual.aspx?id=33 Records and Compliance Officer Re: Student & Other Records on 020 7320 3053 John McParland University Secretary on 020 7739 2004.

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