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CLICK TO ADD TITLE. The 5th Global Health Supply Chain Summit November 14 -16, 2012 Kigali, Rwanda. The LMIS rEvolution in Tanzania Chris Wright. [SPEAKERS NAMES]. [DATE]. Presentation Overview. Current state of LMIS data in Tanzania Vision for electronic LMIS

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The 5th Global Health Supply Chain Summit

November 14 -16, 2012Kigali, Rwanda

The LMIS rEvolution in Tanzania

Chris Wright

[SPEAKERS NAMES]

[DATE]


Presentation overview

Presentation Overview

Current state of LMIS data in Tanzania

Vision for electronic LMIS

State-of-the-Art ERP at Medical Stores Department


Data management in the recent past

Data management in the recent past


Tanzanian lmis in 2011

Tanzanian LMIS in 2011

R&Rs or Orders

Orders

Shipments

Report & Requisition

Essential Meds/ILS

Zonal

MSD

ERP

Zonal

MSD

ERP

Zonal MSD

ERP

R&R

ARVs & OI Drugs

R&R

HIV tests

Lab

supplies

R&R

ORDER

Report

TB & Leprosy

ORDER

Central

MSD ERP

EPI

Medical Stores Dept.

District Approval

Health Facilities


Lmis data collected at the health facility

LMIS data collected at the Health Facility


Lmis data collected at health facility and received by mohsw programs

LMIS data collected at Health Facility and received by MOHSW & Programs


Impact of poor data availability

Impact of Poor Data Availability


Vision for the future elmis in 2013

Vision for the Future: eLMIS in 2013


Elmis focus

eLMIS Focus

Transportation

Information/GIS

MDS

MSD ERP

Orders and

Shipments

Mobile

RF

Scanner

eLMIS

LOGISTICS

DATA

WAREHOUSE

SMS

Text

Data

Reporting

Dashboard

And KPIs

Fax/Scan

Optical

Character

Recognition

MOHSW and

Partner

Access

Web Based Data Entry and Data Uploads


State of the art erp at msd improving business performance

State-of-the-Art ERP at MSD:Improving Business Performance


Need for a new erp msd business growth

Need for a New ERP: MSD Business Growth


Project objectives

Project Objectives

Implement the new and sustainable ERP System which supports MSD’s strategic business requirements

Re-engineer business processes according to industry best practices

Implement/improve KPIs and processes for effective business management

Deliver SOPs and other documentation required to support ISO9001 certification

Improve organizational capability to support continuous improvement


Enterprise resource planning erp in a nutshell

Enterprise Resource Planning (ERP) in a nutshell


Selected erp system epicor 9

Selected ERP System: Epicor 9

Epicor 9 is a fully integrated Enterprise Resource Planning system capable of supporting the strategic business requirements of MSD.


Implementation methodology

Implementation Methodology

  • Project Charter

    • Vision

    • Success Metrics

    • Scope

    • Risks

    • Governance

    • Approach

    • Work Plan

    • Comm Plan

    • Change Control

  • Technology Architecture

  • Hardware/Software Selection

  • Infrastructure Setup

  • Contracts and Staffing

  • Change Management Plan

  • Foundation Training

  • Process Review

  • Define New Business Processes

  • Gap Analysis

  • New Process SOPs and Approval

  • User Requirements

  • Functional and Technical Spec

  • Workflow Dev

  • Data Migration Strategy

  • Reporting Strategy

  • Tech Strategy

  • Dev and Test Environments

  • Documentation Plan

  • Staging & Production Setup

  • EPICOR Screen and Flow Construction

  • System Configuration

  • CRP Schedules and Scenarios

  • Test Plans and Cases

  • Data Migration Development

  • Test Technical Infrastructure

  • End User Training Plan

  • CRP 1 Execution

  • CRP 2 Execution

  • Deployment Planning

  • Support Plan

  • Fully Configured Environment

  • User Acceptance Testing

  • End User Training

  • Production Cutover Plan

  • Go-live

  • End User Production Support

  • Awareness Events

  • KPI Review

  • Lessons Learned

  • Knowledge Transfer

  • Project Office Closure


Erp implementation activities phase 1

ERP Implementation Activities: Phase 1

Nov - Dec ‘10

Jan - Apr ‘11

May ’11 - Mar ‘12

Apr - Jul ‘12

Establish Team and Charter

Define Future Business Processes

Define Future Business Scenarios

Work Instructions

Training Aides

Reports

Epicor Detailed Training

Map Current Processes

Approve New Processes

Simulate Scenarios

on E9 Software

Identify

Needed Modifications

Training of Trainers

High Value

Stock Take

Organizational Assessment

Document Specs

For Modifications

Develop & Test Modifications

Cutover & Data Migration

End-user

Training

Epicor Vision Training

Security & Tech Deployment

Assess in CRP & Repeat

Servers, Desktops, Connectivity Ordering

SOPs

Launch

July 23, 2012


Erp successes

ERP Successes

  • System is Live as of July 23, 2012 and in use to operate the business (only 10-15% customized)

  • Strong commitment from MSD and USG

  • Collaborative decision making, effective risk management

    • MSD owns the process and SCMS provides consultant expertise and vender management

  • Project ownership and team empowered to re-engineer the business

  • Enhanced MSD technical expertise on system evaluation, selection, business re-engineering, system design & deployment processes


Erp challenges

ERP Challenges

Original:

$3.2 million

Jan – Oct 2011 (Go Live)

Revised:

$4.7 million

Jan 2011 – July 2012 (Go Live)

Very high learning curve for MSD core team delayed taking ownership of implementation

Vender unfamiliar with constraints of deliverables-based, fix-price contract

Need to change ineffective Project Managers (SCMS, Epicor)

Availability of key staff in all parties, staff changes

Lack of common understanding of terminology (definitions, acronyms)

Requiring twice as much time and 50% more budget than originally planned.


Questions

Questions?

Epicor 9 ERP User Acceptance Testing


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