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Perks of Paperless

Perks of Paperless. Presented by: Shelly Jones, Kansas Department of Commerce Robyn Coman, Oklahoma Department of Commerce. Overview. History of Project Implementation & KANSAS WORKS Process from Workforce Center Perspective – how is it used? Benefits to a Paperless Work Environment.

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Perks of Paperless

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  1. Perks of Paperless Presented by: Shelly Jones, Kansas Department of Commerce Robyn Coman, Oklahoma Department of Commerce

  2. Overview • History of Project • Implementation & KANSASWORKS • Process from Workforce Center Perspective – how is it used? • Benefits to a Paperless Work Environment

  3. History of Project • Discovery of Need to Reduce Paper Production • Task Force Development • Project Goals including Costs Associated • Project Approval • Timeline

  4. Implementation & KANSASWORKS • Criteria Developed • KANSASWORKS Administrative Overview • Data Elements

  5. Implementation & KANSASWORKS (cont.) • Type of Document

  6. Adding a Document

  7. Choosing Document

  8. Type of Document

  9. What Are You Documenting?

  10. Find and Upload

  11. Verifying the Upload

  12. Viewing the Document

  13. Paperless the Oklahoma Way • Required by State policy for Adult programs • Data Validation • Program Eligibility • Program Participation • Outcomes

  14. Overcoming Barriers

  15. Implementing Major Change

  16. A Work in Progress • Adult policy has been reissued • Youth policy is being finalized • Data Validation and program monitoring has been simplified • Staff owns the system

  17. Benefits • Reduction of Paper Files • Reduction in Staff Time • User-friendly • Cost Effective • Resource for Data Validation Efforts • Data Integrity & Customer Confidentiality Protection

  18. Comments/Questions

  19. Contact Information Robyn Coman Supervisor of WIA Programs Oklahoma Department of Commerce Workforce Services Division Phone 405-815-5322 Cell 405-397-3301 E-Fax 405-605-2906 robyn_coman@okcommerce.gov Shelly Jones Systems Reporting Analyst Kansas Department of Commerce 1000 SW Jackson St., Suite 100 Topeka, KS 66612-1354 Phone: (785) 296-6436 Fax: (785) 296-2119 Email: sjones@kansascommerce.com

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