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Improvement for final examination process in UteM – Serial number system

FKE-FTK-BPA-PK. Improvement for final examination process in UteM – Serial number system. Driving Committee. FKE - FTK. BPA. Pusat Komputer. Zamani Md Sani. Noor Asyikin. Al- Qais Alias. Nur Ilyana Apandi. Rozana Abu Bakar. Azhar Ismail. Rusdy Yaacob. Nurul Ain Said.

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Improvement for final examination process in UteM – Serial number system

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  1. FKE-FTK-BPA-PK Improvement for final examination process in UteM– Serial number system

  2. Driving Committee FKE - FTK BPA PusatKomputer Zamani MdSani NoorAsyikin Al-Qais Alias NurIlyanaApandi Rozana Abu Bakar Azhar Ismail RusdyYaacob Nurul Ain Said Norazhar Ahmad Loi Wei Sen Arfah Ahmad Norhayati Ahmad Nur Maisarah AimieNazmin Mohd Reduan Aminurrashid (FTK) KhalilAzha (FTK)

  3. Current issues at our system .. Problems related to the system.. • Students are given options to sit anywhere as long in the range • Hard to trace absentees when there longer traceable method available. • ~1 hour to check/reorganize students attendees by lecturers • Longer time to double check and finding misplace/lost answer paper • Conclusion – there are more room for improvement

  4. Current issues at our system .. Students discipline issue • Higher risk for student sit in grouping. With the system potential of students sits together are higher. • With groups, student maybe can discuss together.

  5. Current issues at our system .. Post exam issues • Trivial issues for handling the answer paper by the examiner • Potential quality issues based on wrong key in marks in the system by the examiner • Inefficient time spent for key in the marks

  6. Improvement Scope – Serial Number A unique table number for each student @ Serial number for exam

  7. How the serial number is defined? • Based on the capacity of the exam hall • Sport Complex – 450 seats • Main hall – 800 seats • Same with the old ranging method, BUT now each of the students has its own table number provided in the slip

  8. How the serial number is created? 1 8 9 16 17 24 25 32 2 7 10 15 18 23 26 31 3 6 11 14 19 22 27 30 4 5 12 13 20 21 28 29

  9. Other Improvement

  10. DEMO & vs

  11. Best Known Methods (BKMs)Propose Implementations • Attendance checking must be based on the slip + table number together with the file containing the list of students names. (estimate ~20 minutes for 60 students). Preferable done by the subject lecturer.

  12. Best Know Methods (BKMs)Propose Implementations • Empty table means – on the spot traceable absentees. • Answer paper collection as per normal process. If there is no tally, then the serial number should be referred to solve the problems. • Preferable to arrange the paper by numbers too!! • I’ll give you the reason why – in the video

  13. How the Serial Number can help us? • Easier for control • Students are forced to sit on the given number. We have more power. • Minimizing students grouping – minimizing copying effort in exam • Tracking purpose • Absentees & late comers can be traced on the spot • Attendance slip check reduce to only maximum ~20 minutes • Final answer paper tally issue at the end of exam can be reduced • Post exam with easier tracking (For lecturers) • Easy to key in marks to personal record and then to SMP • Faster way to trace the sample for test answer for AEC

  14. Sharing the process in FKE • FKE is the pioneer in using the methods in mid term i.e. test 1 and test 2 • To design, took~10 minutes for 70 students but the Return Of Investment is more than that… Interested? let us know ….

  15. Suggestions from Invigilators for the serial number improvements on the past 3 exams • Seat number on attendance sheet for invigilators • Arrangements up to 2 lines skip • New numbering arrangement in halls

  16. Sharing process • Video

  17. Implementation Miles Stones • Completed for SemKhas in August with minor issues • Completed 1st and 2nd year Diploma examination with minor issues • Current – 3rd year diploma still with minor issues.

  18. Q & A session • Upgrade your life version … @ UTeM

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