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Chapter 5. Word Processing Skills. Chapter 5 Lessons. Lesson 5-1 The Word User Interface Lesson 5-2 Apply the Eight Keys of Great Communication Lesson 5-3 Format with the Ribbon and mini Toolbar Lesson 5-4 Format business Documents

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chapter 5

Chapter 5

Word Processing Skills

slide2
Chapter 5 Lessons

Lesson 5-1 The Word User Interface

Lesson 5-2 Apply the Eight Keys of Great Communication

Lesson 5-3 Format with the Ribbon and mini Toolbar

Lesson 5-4 Format business Documents

Lesson 5-5Correct and format Business Correspondence

Lesson 5-6 build Informative Tables

Chapter 5

word in the academic and business worlds
Word in the Academic and business worlds
  • Book reviews, essays, and themes
  • Web pages and blog entries
  • Invitations, agendas, and announcements
  • Advertisements and sales brochures
  • Presentations for the press
  • Public relations and media campaigns
  • Academic and business reports
  • Résumés and career documents

Word can be a big help as you create academic or business projects:

Chapter 5

lesson 5 1
Lesson 5-1

The Word User Interface

In this Lesson You Will:

1. Learn to use the tabs and ribbons of the Word user interface.

2. Modify the Quick Access Toolbar, document views, zooming, and scrolling features.

3. Create a book report while learning to create, name, and save Word fi les.

Chapter 4

learn the word user interface
Learn the Word User Interface

Tabs

File tab

Home tab

Quick Access toolbar

Ribbon

Scroll bar

Zoom

Status bar

Chapter 5

word tabs
Word Tabs

Chapter 5

your view on the word world
Your View on the Word World
  • The Views tab allows you to quickly change the way you look at a document:
  • Print Layout
  • Full-Screen Reading
  • Web Layout
  • Outline
  • Draft

Chapter 5

lesson 5 2
Lesson 5-2

Apply the Eight Keys of Great Communication

In this Lesson You Will:

1. Apply the eight keys of dynamic digital communication.

2. Track document statistics through the Status bar.

3. Find and replace mistakes, correct grammar, and correct spelling errors.

Chapter 4

managing the media and impressing the press
Managing the Media and Impressing the Press
  • Eight Keys to Dynamic Digital Communication
  • Message and Purpose
  • Audience and Impact
  • Boundaries and Guidelines
  • Research, Take Notes, and Plan
  • Create from General to Specific
  • Readability and Accessibility
  • Style and Visual Appeal
  • Proofing and Accuracy
  • A media kit is:
  • Like a fact sheet in which information is shared concisely and accurately about a product or service.
  • Helpful to the media and press professionals and can be viewed both online or in print.

Chapter 5

boundaries guidelines the status bar
Boundaries & Guidelines: The Status Bar
  • The Status bar is the perfect tool for:
  • Finding and replacing mistaken words.
  • Counting characters, words, lines, and paragraphs.
  • Viewing documents in a variety of ways.
  • Proofing and editing spelling and grammar.

Chapter 5

proofing accuracy check spelling and grammar
Proofing & Accuracy: Check Spelling and Grammar
  • Misspellings are marked with a wavy red underlines.
  • Grammatical errors appear with wavy green or blue lines: green indicate potential structural mistakes and blue can indicate homonymerrors.
  • Options for checking and fixing mistakes:
        • Choose the Spelling & Grammar button from the Quick Access Toolbar.
        • Right-click on any misspelled word.
        • Choose the Review tab, and select Spelling & Grammar.
        • Choose the Proofing button on the Status bar.

Chapter 5

lesson 5 3
Lesson 5-3

Format with the Ribbon and mini toolbar

In this Lesson You Will:

1. Apply case and alignment formatting.

2. Adjust spacing.

3. Copy and paste text, formats, and styles.

Chapter 4

use the home tab s formatting and accessibility tools
Use the Home Tab’s Formatting and Accessibility Tools

Clipboard group

Font group

Styles group

Editing group

Paragraph group

  • Formatting is the artful arrangement, layout, and design of a document.
  • The Format Painter allows you to copy and paste formats from one selection of text to another.

Chapter 5

make a strong visual presentation
Make a Strong Visual Presentation
  • Case refers to the capitalization of a word.
  • UPPERCASE capitalizes each letter or character and is used for titles and main headings.
  • Sentence case capitalizes the first word of each sentence.
  • lowercase removes all capitalization.
  • tOGGLEcASEcapitalizes all but the initial letters of each word.

Chapter 5

center align and justify text to the margins
Center, Align, and Justify Text to the Margins
  • Margins are the unprinted area surrounding a document
  • Align Left: Text lines up straight (flush) along the left margin but is jagged on the right margin.
  • Align Right: Text lines up flush along the right margin but is jagged on the left margin.
  • Justify: Text lines up flush against both the left and right margins. Spacing between words is averaged across the line.
  • Center: Text is placed exactly mid-way between the margins.

Chapter 5

bulleted lists
Bulleted Lists
  • Bulleted lists help organize specific details in an accessible and easy-to-read manner.
  • Bullets can be:
        • check marks
        • diamonds
        • symbols of many kinds

Chapter 5

apply styles to your media kit
Apply Styles to Your Media Kit
  • Styles are fun ways to liven up plain text documents.
  • Styles define how the various parts of the document should look.
  • Styles can be enhanced by applying different color schemes.
  • A color scheme is a set of complementary and contrasting colors that look good together.

Chapter 5

lesson 5 4
Lesson 5-4

Format Business documents

In this Lesson You Will:

1. Apply case and alignment formatting.

2. Adjust spacing.

3. Copy and paste text, formats, and styles.

Chapter 4

memorable memos
Memorable Memos
  • Memos can be used for:
        • Announcements
        • Requests
        • Short reports
        • Handouts for meetings
        • A simple letter style.
  • The memo format gave birth to today’s e-mail message.

Chapter 5

fixing the memo
Fixing the Memo

With the Insert Date feature, the date will automatically be updated by the computer every time the document is opened.

Chapter 5

numbered lists
Numbered Lists
  • A numbered list is used instead of a bulleted list:
        • When prioritizing items.
        • For step-by-step items.
        • When items are to be completed in a specific chronological order.
    • Numbered lists:
        • Are visually appealing.
        • Provide easy access to information.
        • Make detailed information more readable.
        • Can have subordinate levels that provide more specific details for the general items in a list.

Chapter 5

set tab markers on the ruler
Set Tab Markers on the Ruler
  • Tab markers can be used to add specific details without cluttering up a page.
  • Tab markers allow data to be organized in columns.

Chapter 5

adding a watermark
Adding a Watermark
  • A watermark is a shadowy word or phrase that appears behind your document.

Chapter 5

lesson 5 5
Lesson 5-5

Correct and Format Business Documents

  • In this Lesson You Will:
  • 1. Interpret and apply proofreader marks.
  • 2. Apply the following letter formats:
    • • Block with mixed punctuation
    • • Modified block with mixed punctuation
    • • Block with open punctuation
  • 3. Address and attach an envelope to a letter.

Chapter 4

accuracy matters
Accuracy Matters
  • Mistakes can create doubt in the minds of your audience members.
  • Readers may think that if your presentation is less than professional, perhaps the information you are presenting is inaccurate or unimportant.
  • You may have the best ideas in the world, but without proper formatting and proofing, your message may be lost.

Chapter 5

long live the letter
Long Live the LEtter
  • Letters of introduction for résumés and applications
  • Letters of acceptance
  • Letters of announcement
  • Letters of appreciation
  • Letters of follow-up
  • Letters of collection for payment
  • Letters of complaint
  • Letters reporting progress
  • Letters of sympathy
  • Letters of resignation
  • Correspondence once applied primarily to letter writing.
  • Today, correspondence has expanded to include a variety of electronic media.
  • Samples of important types of letters include:

Chapter 5

modified block style
Modified Block Style
  • In a modified block style letter, the left tab marker is placed directly on the centerline located 3 1⁄4 inches from the left margin.
  • Some parts of the letter (including the date, address block, and complimentary close) are keyed to the right of the centerline.

Chapter 5

block style letter with open punctuation
Block Style Letter with Open Punctuation
  • Open punctuation means the colon after the salutation and the comma after the complimentary close are removed.
  • This format is popular for:
        • Less formal occasions.
        • When a letter is meant for people inside rather than outside a company.

Chapter 5

lesson 5 6
Lesson 5-6

Build Informative Tables

In this Lesson You Will:

1. Learn to create and improve tables with colors, shading, and symbols.

2. Use the table style gallery.

3. Learn about agendas and use tables to create them.

Chapter 4

terrific tables
Terrific Tables
  • Tables are organized by columns and rows.
  • Where columns and rows meet, cells are created.
  • The lines marking columns and rows are called gridlines.
  • Columns are usually referenced with letters (A, B, C, etc.) and rows with numbers (1, 2, 3, etc.).

Chapter 5

advance your agenda
Advance Your Agenda
  • Agendas are created to help organize meetings, events, and groups of people.
    • They help participants stay on topic and move along to all of the important items.
    • A well-organized agenda will “drive a meeting” to meet its goals.
    • An agenda is a strong message to meeting participants that they need to stick to the purpose, goals, and topics of the meeting.

Chapter 5

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