Memos
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Memos PowerPoint PPT Presentation


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Memos. What is a memo ? A business memo – formal written message, written in a conventional form for someone who is within the organisation to meet a specific purpose/need. important form of corporate communication clear and concise communication of complex subjects

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Memos

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Memos

Memos


Memos

What is a memo?

  • A business memo –

  • formal written message, written in a conventional form for someone who is within the organisation to meet a specific purpose/need.

  • important form of corporate communication

  • clear and concise communication of complex subjects

  • writing style and approach applicable to other communications, such as email

  • solves problems and act as a means of decision making.


Purposes

Purposes

  • Describes problems

  • Request information or additional resources

  • Contain proposals/requesting proposals

  • Contains office instructions

  • Explain policy statements

  • Persuades the reader to take action

  • Invite/ give feedback, suggestions or recommendations

  • Seek explanations

  • Give polite reminders


Characteristics

Characteristics

  • Conciseness

  • Accuracy

  • Clarity

  • Informal/Conversational tone

  • Unit of theme


Format

Format

  • Heading

    • DATE

    • TO

    • FROM

    • SUBJECT

  • Opening

    • What is the problem?

    • What led to the need of problem?

    • What is the purpose of drafting memo


Memos

  • Body

    • Contains the message

    • Describes; explains; discusses the central idea

      • Begins justifying the importance of main point

      • followed with more information and supporting detail

      • Ends with key recommendation

  • Closing

  • Courteous ending

  • Seeking response

  • States the action to be taken by the readers


Sample

Sample

SYNDICATE

Consultancy Services Pvt. Ltd

Nayadeep, Andheri (W), Mumbai

DATE: June 16, 2012

TO: All Employees

FROM: ArunabhChatterji

Director(Sales)

SUBJECT: New Health Scheme

For the past one year the company has bben receiving a number of complaints about problems regarding payment of medical reimbursement. In fact, employees have been facing difficulties due to sveral provisions of health scheme of the company.


Memos

  • Keeping in view the genuine grievances of the employees, the company is introducing a new health scheme called SCS Health Plan. You will receive your new medical card and a booklet outlining the terms and conditions of the scheme by June 30.

  • The main features of SCS include:

    Medical reimbursement for treatment at private hospitals

    Direct payment to AIIMS and other national hospitals

    Medical facilities for retired staff


Memos

SCS Health Plan is compulsory for all the employees of the company. The use of the medical card is mandatory.

I am sure the new health scheme will improve the existing medical facilities and would benefit our employees. We encourage you to use your new medical card whenever you visit the health centre of SCS hospital. Your cooperation in this matter will be greatly appreciated.

ArunabhChatterji


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