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Grant Review & Analysis Office

Grant Review & Analysis Office. Heather Offhaus, Director 11/1/2011. Purpose. Supporting the research enterprise through the review of proposals & material transfers from external funding/provider sources for compliance review with school, university and sponsor guidelines

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Grant Review & Analysis Office

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  1. Grant Review & Analysis Office Heather Offhaus, Director 11/1/2011

  2. Purpose • Supporting the research enterprise through the review of proposals & material transfers from external funding/provider sources for compliance review with school, university and sponsor guidelines • Serving as content experts on requirements and financial issues of sponsors • Directly providing services to specific units for the submission and post-award management of external projects • Producing and providing data for the State of Research, sections of the M-Dash and M-Stat systems, and ad hoc queries

  3. Products and Services Review Content Resource Department / Unit Direct Support Reporting & Analysis Data Collection Internal Office Support

  4. Customers

  5. Current Staffing by Service

  6. Environmental Factors

  7. Current Initiatives • Support & streamline review of compliance issues • Increase direct services to MSA & Hospital projects • Increase educational opportunities for those expected to be content experts • Expand reporting to support forecasts and faculty access / use

  8. Opportunities for Collaboration & Synergy

  9. Thank You

  10. Appendix

  11. Key Performance Indicators • Review • Number of Transactions • Turn around time to first contact and release • Customer Satisfactions • Data • M-Stat and M-Dash usage statistics • Requests for Data

  12. Current Staffing by Service Average FTEs Review 3.0 Content Resource / Questions 1.5 Department / Unit Direct Support 1.5 Reporting & Analysis 1.25 Data Collection 0.25 Internal Office Support 0.5

  13. FTE Trend over Time Proposal Transactions ARRA FTE Distribution

  14. Where we fit on campus Application Preparation Funding Source Investigator Idea Routing & Submission Department Grants DRDA Post Award Issues and Close Out Fin Ops

  15. Review Specifics: • External sponsored projects that involve Health System faculty & space • Compliance areas are within Health System, University & sponsor guidelines • Effort • Space • Budget • General guideline compliance

  16. Review Consumers: • Largest constituency: Grant Administrators • No one can be expected to know everything • Everyone needs a source of continuing education

  17. Project Financial Management: • MSA & Hospital based projects • Provide cradle to grave help and oversight based on service schedule • Fulfill department Grant Administrator role for those who need the support • Centralized support so units can focus on main functional activity

  18. Resource: • Questions on proposal submission and content • Questions on awarded projects’ execution • Field complex issues where the goal is “find a way” • Ongoing educational opportunities for departments (GPAC) • Central Source of Best Practices • Tools for sponsored projects (e.g. VA MoU worksheets, budget templates,) • Grants Office Website • www.med.umich.edu/medschool/grants

  19. Reporting & Analysis: • M-Stat & M-Dash systems for research submissions / awards & expenditures • Variety of reports available to departments and faculty • National Institutes of Health yearly rankings – or market share… • School level and department level • Internal data • e.g. for award acknowledgement or IRB Fees

  20. When should I use the Grants Office? • Submitting proposals for external funds to support research • Grants • Contracts • Fellowships • Research support in general • Executing Material Transfer Agreements • Reviewing data related to research

  21. How do I contact the Grants Office? General Information: (734) 763-4272 msgrants@umich.edu

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