institutional training grants best practices for developing managing t32 s
Download
Skip this Video
Download Presentation
Institutional Training Grants Best Practices for Developing & Managing T32’s

Loading in 2 Seconds...

play fullscreen
1 / 25

Institutional Training Grants Best Practices for Developing & Managing T32’s - PowerPoint PPT Presentation


  • 104 Views
  • Uploaded on

Institutional Training Grants Best Practices for Developing & Managing T32’s. October 22, 2013 Series 3, Session 8 of AAPLS – Applicants & Administrators Preaward Luncheon Series. First Steps Come from Faculty. Develop a clear program identity and assemble strong faculty

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' Institutional Training Grants Best Practices for Developing & Managing T32’s' - kolina


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
institutional training grants best practices for developing managing t32 s

Institutional Training Grants Best Practices for Developing & Managing T32’s

October 22, 2013

Series 3, Session 8 of AAPLS –

Applicants & Administrators

Preaward Luncheon Series

first steps come from faculty
First Steps Come from Faculty
  • Develop a clear program identity and assemble strong faculty
  • Build on a program with a strong track record
  • Develop a clear rationale and clear goals
  • Match the goals of funder (including grant support of participants)
  • Admin support must be part of the team
what you get
What You Get
  • Student stipends (up to $22,032)
  • Postdoc stipends (NIH-mandated levels)
  • Tuition (60% of institutional charge up to $16,000)
  • Trainee expenses ($4,200 per trainee, includes health insurance and fees)
  • Trainee travel (typically $1,000 per trainee)
  • ICR – 8%
typical number of slots
Typical Number of Slots
  • T32’s are not expected to fund all students
  • Proportioned in relation to existing program
  • For a new application, typically 2 or 3; very rarely more than 4
  • Rare to have slots expand in years 2 through 5
  • For a renewal, strong justification is required for expanding slots
what you do not get
What You Do Not Get
  • Support for faculty
  • Support for seminars (other than from trainee expenses – which does help)
  • Support for evaluation
  • Support for staff
  • Anything else related to training not listed on the previous slide
why are t32 s important
Why are T32’s Important?
  • Flexible funding for students & postdocs
  • NIH “Stamp of Approval” as a high quality program
  • Serves as a catalyst for program improvement
  • Helps maintain program identity
  • Instills best practices in programs
how to begin administrators
How to Begin - Administrators
  • Work closely with the PI
  • Review the checklist developed by Tufts
  • Review the NIH instructions
  • Ask questions early in the process
  • Establish a timeline for the work
  • Establish each person’s responsibilities
  • Develop a list of data sources if data is not already at hand
typical administrative roles
Typical Administrative Roles
  • Application Package
  • Budget & Budget Justification
  • Biosketches for Key Personnel
  • Biosketches for Mentors
  • Data Tables & Animal & Human Subject Protocol Numbers
  • Appendices
  • Grant Assembly?
  • Lead Role with OVPR staff?
budget preparation
Budget Preparation
  • Understand the number of positions
  • Prepare the budget and budget justification early in the process
  • Ask for preliminary review of these components – do not wait until everything (text and tables) is complete
  • Adjust budget and other application components as needed and finalize
biosketches
Biosketches
  • Obtain a list of faculty as soon as possible
  • Determine which are key personnel and which are mentors
  • Collect, format and update biosketches – useful to highlight trainee papers
  • Be sure personal statements for key personnel discuss training
  • Some T32 PI’s decide to use personal statements for mentors (not required)
data tables
Data Tables
  • New applications –at least 10 tables
  • Renewals - at least 12 tables
  • Review the list of tables and information needed
  • Develop a plan for collecting needed information
  • Contact administrators as opposed to faculty when possible
  • Do the easiest tables first
table 2 participating faculty
Table 2 – Participating Faculty
  • Table 2 is easy and the info is needed for other tables
  • Do Table 2 first

PI should provide

Tufts White Pages

table 3 training grants
Table 3 – Training Grants
  • Need faculty list before doing this table
  • Sackler has a list of training awards and faculty
  • Send Sackler your info and Table 3 will be done
table 4 faculty grant support
Table 4 – Faculty Grant Support
  • Need faculty list before doing this table
  • Contacts - Department Managers or Sackler
  • Information should match Biosketch info
table 5 trainees
Table 5 – Trainees
  • Labor-intensive table, especially for postdocs who are not in school databases
  • Use school databases as much as possible
  • Faculty can often help with information about alums
  • Use LinkedIn, ZoomInfo and Facebook
  • Sackler can provide information for its trainees and many TUSM postdocs
table 5 trainees1
Table 5 – Trainees

Online resources for past trainees;

Department Manager for current trainee support – match Table 4

School databases

table 6 trainee pubs
Table 6 – Trainee Pubs
  • Be sure Table 6 lists the people in Table 5 associated with the program

PubMed & PubMed Central

table 7 admissions completions
Table 7 - Admissions & Completions
  • Rely on Admissions databases & iSIS
  • Contacts – School Offices
  • iSIS does not track NIH minority categories
  • Completing this table for postdocs is harder
  • Multiple record sources may be needed
table 8 applicant qualifications
Table 8 - Applicant Qualifications
  • Rely on Admissions databases – School offices
  • Be sure numbers match those in Tables 7, 9, 11, 12
  • Prepare a version with names first

Record keeping key for interviews

Conversions likely needed

  • Completing this for postdocs may be harder
table 9 current trainee stats
Table 9 – Current Trainee Stats
  • Rely on school databases as much as possible
  • Prepare a version with the students’ names
  • If necessary, convert GPA and GRE scores to standard scale
  • Must be consistent with Tables 7, 8 and 12
table 10 minorities
Table 10 – Minorities
  • Rely on school databases as much as possible
  • iSIS does not report NIH categories A, B & C
  • Must be consistent with Tables 1, 5, 7 and 9

Info from the PI if trainee has left

table 11 slots used renewals
Table 11 – Slots Used (Renewals)
  • Information from Department Managers or those appointing and terminating trainees
  • All slots should be used
  • Must be consistent with Table 12
  • Use footnotes for special situations
table 12 appointees renewals
Table 12 – Appointees (Renewals)
  • Must be consistent with Tables 1, 5, 7, 9, 10, 11
table 1 participating units
Table 1 – Participating Units
  • Do Table 1 near the end
  • Numbers in Table 1 should match those in Tables 5, 7, 8, 9, 10, 11 and 12
  • Determine the units that are going to be used (departments vs programs)

Columns used for renewals

final thoughts
Final Thoughts
  • Plan ahead
  • Consider how your unit acquires, maintains and updates information needed
  • Work with other units that have T32 experience
  • Work as closely as possible with the PI
  • Develop a strategy to obtain needed information
  • Rely on administrators where possible
ad