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Terms and Definitions Associated W ith Business M eetings.

Terms and Definitions Associated W ith Business M eetings. By: Roderick Joins. Terms . Parliamentary Procedure- Set of rules that keeps order Item of Business-Matter to be discussed or acted by an organization Assembly-Group of people gathered Debate-Discussion a certain issue with others

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Terms and Definitions Associated W ith Business M eetings.

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  1. Terms and Definitions Associated With Business Meetings. By: Roderick Joins

  2. Terms • Parliamentary Procedure- Set of rules that keeps order • Item of Business-Matter to be discussed or acted by an organization • Assembly-Group of people gathered • Debate-Discussion a certain issue with others • Minutes-Written record of a meeting • Committee-People delegated to work on different discussions.

  3. Terms Cont. • Ad Hoc- committee formed to discuss one topic • Standing-Serves for a one year period to activities in the fall • Unfinished Business-Discuss old business • Majority Vote-More than half votes win • 2/3 Vote-2/3 people agree • Second-Somebody is considering a motion • Pending Motion-Immediate motion before the assembly

  4. Terms Cont. • Meeting-Gathering of officials to transact business • Minority-Less than half • Majority-More than half • Quorum- Certain number of people needed to be present to legally transact business.

  5. Parts to an Order f Business • Opening • Roll call • Reading of secretary minutes • Treasurer reports • Committee reports • Unfinished business • New business • Program • Adjournment • Refreshments

  6. Suggested Guidelines to ensure a good meeting • Advance planning • Start and stop meeting on time • Follow the order of business • Have well prepared and organized reports • Involve all members in some way • Provide entertainment or refreshments

  7. Raps of the Gavel and their Purposes • One rap- Everyone should be seated • Two raps- The meeting is called to order • Three raps- Everyone should stand up

  8. Parliamentary Procedure Principles and Purposes • Majority rules • Minority has the right to express opinions • Justice and courtesy for all • One item is considered at a time • Maintain order at all times • Business is transacted quickly and efficiently

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