Integrated Workplace Solutions which includes Furniture, Copiers, Audio/Video Equipment, and more!

1. Integrated Workplace Solutions which includes Furniture, Copiers, Audio/Video Equipment, and more! Andrea Azarcon and Deana Hudgens June 10, 2009

2. The Integrated Workplace Acquisition Center • Formerly known as “The National Furniture Center” • Responsible for the Award and Administration of 11 Multiple Award Schedules, as well as Management of Special Projects Around the World • Products and Services include: • Furniture and Furnishings • Furniture Project Management • Copiers, Document Production Services, Mailroom Services • Professional Audio/Visual Equipment • Sports, Recreation and Playground Equipment

3. Overview • The Multiple Award Schedule (MAS) Program • The National Stock Number (NSN) Program • Blanket Purchase Agreements (BPAs)

4. IWAC Multiple Award Schedules 36 The Office, Imaging & Document Solution 58 I Professional Audio/Visual, Telecommunications & Security Solutions 71 I Office Furniture 71 II Household & Quarters Furniture 71 II H Packaged Furniture Program

5. IWAC Multiple Award Schedules 71 II K Comprehensive Furniture Management Services (CFMS) 71 III Special Use Furniture 71 III E Miscellaneous Furniture 72 I A Floor Coverings 72 II Furnishings 78 Sports, Promotional, Outdoor, Recreation, Trophies and Signs (SPORTS)

6. 36: The Office, Imaging & Document Solution Includes: • Copiers (including equipment, needs assessment services, rentals, and leases) • Mail Management Equipment and Services • Typewriters • Time and Attendance • Document Production, Conversion, and Destruction

7. 58 I: Professional Audio/Video Telemetry/Tracking, Recording/Reproducing and Signal Data Solutions Includes: • Recording and Reproducing Audio/Video Equipment • A/V Services • Televisions and DVD players • Closed Circuit/Surveillance Equipment • Camcorders

8. 71 I: Office Furniture Includes: • Systems Furniture Workstations • Tables • Seating • Executive Office Furniture • Acoustical Partitions/Demountable Walls • Filing and Storage • Remanufactured Furniture • Display/Communication Boards • Leasing/Rental

9. 71 II: Household and Quarters Furniture Includes: • Cabinets and Wall Units • Dormitory/Quarters Casegoods and Beds • Loft Beds • Seating • Outdoor Furniture • Retail Furniture

10. 71 II H: Packaged Furniture Includes: • Dorm and Quarters • Healthcare Exam Rooms, Waiting Rooms, Long-Term Care Rooms, and Offices • Office Furniture

11. 71 II K: Comprehensive Furniture Management Services (CFMS) Includes: • Design/Layout • Asset Management • Relocation/Reconfiguration • Project Management • Ancillary Repair and Alterations

12. 71 III: Special Use Furniture Includes: • Preschool/Classroom Furniture • Library Furniture • Mail Sorting/Distribution Furniture • Cafeteria/Food Service Furniture • Lockers/Benches • Industrial/Institutional Furniture • Hospital Furniture • Correctional Institution Furniture • Hazardous Materials Storage • Museum Storage

13. 72 I A: Floor Coverings Includes: • Broadloom Carpet and Carpet Tiles • Hard Surface Tiles and Sheet Flooring • Mats and Matting • Recycled/Biobased Flooring • Floor Recycling Programs

14. 71 III E: Miscellaneous Furniture Includes: • Security Filing Cabinets • Safes • Vault Doors • Map And Plan Files and Accessories • COMSEC Containers • Special Access Control Containers

15. 72 II: Furnishings Includes: • Lampshades • Window Treatments • Bedding • Wall Art • Artificial Plants

16. 78: Sports, Promotional, Outdoor, Recreation, Trophies and Signs (SPORTS) Includes: • Sporting Goods and Fitness Equipment • Musical Instruments • Signs and Safety Zone Products • Outdoor and Playground Equipment • Mobile Homes • Recreational Watercraft and Utility Vehicles • Trade Show Displays • Awards • Flags • Promotional Products

17. IWAC Benefits • Offers customer-based purchasing strategies • Assists with technical scopes of work • Conducts Best Value negotiations • Awards procurement • Prepares, issues and tracks purchase orders

18. IWAC Benefits (continued) • Establishes shipping schedules • Arranges for staging & temporary storage • Resolves punch list items • Resolves contract disputes • Complies with the FAR and all GSA Policies

19. Small Business Procurement – GSA Can Help! • All small businesses should have the maximum practicable opportunity to participate in providing goods and services to U.S. Government (Small Business Act) • Small Business Administration’s (SBA’s) statutory government-wide procurement goals*: • 23% of an agency’s prime contracts for small businesses • 5% for small disadvantage businesses (prime & subcontracts) • 5% for women-owned small businesses (prime & subcontracts) • 3% for HUBZone businesses (prime and subcontracts) • 3% for service-disabled veteran-owned small businesses (SDVOSBs) (prime & subcontracts) • GSA’s Multiple Award Schedule (MAS) Program can help you identify and include these companies in the competition for your agency’s business! *SBA negotiates annual procurement preference goals with each federal agency and review’s each agency’s results. SBA ensures that the mutually established cumulative goals for all agencies meet or exceed the government-wide 23% small business goal.

20. Certifications of IWAC Green Products • Products help customer agencies meet LEED (Leadership in Energy and Environmental Design) requirements • New GSA construction projects/ substantial renovations must be certified Projects encouraged to exceed basic LEED® green building certification and achieve the LEED® Silver level.

21. Certifications of IWAC Green Products • GREENGUARD certified furniture • Third-party testing program for low-emitting products and materials • Energy Star products • Electronic products (i.e. copiers, televisions) • Conserve energy

22. Other IWAC Green Products • Floor Coverings, Schedule 72 I A • Flooring Recycling Programs (when old flooring is removed) • Recycled and/or biobased content for flooring (as defined in Executive Order 13101) • Remanufactured Systems Furniture

23. What is a National Stock Number (NSN) ? • Normally awarded as a 1-year contract with 4 additional 1-year options. • Price increases are calculated by evaluating changes in Producer Price Index (PPI). • Delivery is made on a zonal basis and prices normally vary by zone.

24. NSN Program • Purchase items using a government-assigned NSN • GSA establishes competitively awarded national term contracts • No additional service fees • Freight costs are included in the price of the item • Warranty

25. NSN Program • Installation and inside delivery rates have been pre-negotiated for some items • Use AOE or AO5 document • List minimum of 2 contact points with phone numbers for delivery coordination

26. NSN Program • Order can be placed directly through Muffin, GSAAdvantage!®, GSA Global Supply or directly through the Integrated Workplace Acquisition Center • Vendor ships directly to customer • Minimize administrative burden, expenses and lead times

27. Benefits of NSN Program to Customer Agencies • No Further Competition or Market Researchis needed before ordering • No product obsolescence – products are based on Government specification. • Support Small Business – majority of SOP awards are small. • Many contracts have quick ship (Priority levels 1-8 gets 30 day shipping.)

28. Executive Wood Seating (Traditional, Transitional and Classic Styles) General Office Chairs Traditional Metal Chairs Case Goods Conference Room Products (Marker Boards, Machine Stands, Telephone Stands) Tables Filing and Storage Modular Workstations Offerings Under NSN Program

29. Wardrobe Units Lounge Chairs/Sofas Quarters Furniture Framed Pictures Visual Boards Safes Lighting Offerings Under NSN Program

30. Recent Innovations: Modular Workstations • One NSN gets the customer an entire workstation in a coordinated color scheme • 10 styles of workstations • 3 colors • User friendly instructions • Installation is available for all workstations

31. Modular Workstations 7110-01-516-0408 7110-01-516-0404

32. 7110-01-516-0391 7110-01-541-6613

33. Ways to Order Using NSNs • GSA Advantage!® • GSA Global Supply • DAAS – Defense Automated Address System • Integrated Workplace Acquisition Center

34. GSA Advantage!® • Registration, Login, and Profile • Search for items • Shopping Cart and Checkout • Order History and Order Status GSA Advantage!® Helpdesk: 877-472-3777

35. GSA Advantage!®: www.gsaadvantage.gov

36. GSA Global Supply Value Proposition

37. Easy Compliance • Regardless of order size or dollar volume • FAR, JWOD, Executive Orders: we do the work • No need to solicit multiple sources – place a requisition • Leverage our expertise • Buy with confidence

38. AAC/DoDAAC or Government Purchase Card • Thousands of purchase card transactions daily • Purchase cards not always available or practicalso purchase can be made by using the activity address code • You maintain flexibility to use either

39. www.gsaglobalsupply.gov

40. Other Ordering Options • Call: 800-525-8027 • Fax: 800-856-7057 • GSA Global Supply Stores & Strategic Inventory Partnerships

41. Ordering by Fedstrip/Milstrip • Customer completes SF 344 and forwards to Integrated Workplace Acquisition Center • Order is entered in GSA’s automated system • The next day, the order is sent to the vendor • The vendor ships the order directly to the customer

42. The NSN Catalog You can find the NSN Catalog online at http://apps.fss.gsa.gov/cmls

43. Blanket Purchase Agreements (BPA) • What is a BPA? • Advantages of Usage • How to Establish a BPA ~ Items to consider ~ When to use

44. Blanket Purchase Agreement (BPA) … simplifies the filling of recurring needs for supplies or services, while leveraging a customer's buying power by taking advantage of quantity discounts, saving administrative time, and reducing paperwork.

45. Integrated Workplace Acquisition Center • Offers customer-based purchasing strategies • Assists with product technical packages and scopes of work • Conducts Best Value negotiations • Establishes the BPA

46. Advantages of BPAs • No need to renegotiate contractual terms and conditions in GSA Schedule contracts • Negotiate improved discounts  • Satisfy recurring requirements • Reduce administrative efforts by eliminating repetitive individual orders and payments • Obtain volume purchasing discounts • Use streamlined ordering procedures  • Ability to incorporate Contractor Teaming Arrangements

47. Advantages of BPAs • Ability to incorporate terms and conditions not in conflict with the underlying contract • Scope: • A BPA can be set up for field offices across the nation, allowing them to participate in a customer's BPA and place orders directly with GSA Schedule contractors. In doing so, the entire agency reaps the benefits of additional discounts negotiated into the BPA.

48. Establishing a BPA? • Fulfill repetitive needs • Determining # of BPAs should consider: • Requirement scope and complexity • Periodically compare technical approaches/prices • Administrative costs • Technical qualifications

49. Initiating a BPA • Central Office of an agency that purchases for many offices • Good estimate of future requirements • Typicals and Technical Requirements finalized • Integrated Workplace Acquisition Center will complete with the customer an Interagency Agreement (IA) to outline terms

50. Initiating a BPA (continued) • Integrated Workplace Acquisition Center (IWAC) will review the requirements and comment • If IWAC creates the BPA, an Request for Quotation package will be developed