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Optical Instruments on Fixed Platforms. Informational Bidders’ Conference 6 January 2011 Request for Proposals (RFP) 1410-00002 for (OOI) http://www.oceanleadership.org/2010/rfp-1410-00002-for-optical-instruments-on-fixed-platforms-ooi/

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optical instruments on fixed platforms

Optical Instruments on Fixed Platforms

Informational Bidders’ Conference

6 January 2011

Request for Proposals (RFP) 1410-00002 for (OOI)

http://www.oceanleadership.org/2010/rfp-1410-00002-for-optical-instruments-on-fixed-platforms-ooi/

For all further contact use this email address: [email protected]

ooi overview
OOI Overview

The Ocean Observatories Initiative (OOI) is a long-term, NSF-funded program to provide 25-30 years of sustained ocean measurements to study climate variability, ocean circulation and ecosystem dynamics, air-sea exchange, seafloor processes, and plate-scale geodynamics.

-- OOI Brochure

ooi science themes
OOI Science Themes

Ocean-Atmosphere Exchange

Climate Variability, Ocean Circulation, and Ecosystems

Turbulent Mixing and Biophysical Interactions

Coastal Ocean Dynamics and Ecosystems

Fluid-Rock Interactions and the Sub-seafloor Biosphere

Plate-scale, Ocean Geodynamics

Additional Science Foci

Ocean ecosystem health

Climate change

Carbon cycling

Ocean acidification

ooi products
OOI Products

To Support OOI Science Themes-

  • OOI is integrating 764 Instruments on 56 Platforms into an Integrated Observatory

OOI Platforms include:

  • Moorings: Surface and Subsurface buoys and instruments
  • Benthic Nodes: Benthic Experiment Packages (BEP) and Multifunction Nodes (MFN)
  • Profilers: surface piercing, wire following, shallow, deep, hybrid
  • Gliders/AUVs

5

rsn array elements
RSN Array Elements

RSN Array Elements

endurance array
Endurance Array

Endurance Array Oregon Line

solicitation specifications
ON THE WEB - http://www.oceanleadership.org/wp-content/uploads/2010/12/1410-00002_RFP_for_Optical_Instruments_on_Fixed_Platforms_OOI.pdf

Solicitation Number: (RFP) 1410-00002

Specifications

Questions and Responses

Amendments - check regularly & refresh web page

SOLICITATION & SPECIFICATIONS

11

what is being procured
What is Being Procured
  • Two classes of optical instruments
        • Optical Attenuation and Absorption (OPTAA) Instruments
        • Downwelling Spectral Irradiance (SPKIR) Instruments

You may propose on either or both classes of instruments

12

basis of award
Basis of Award
  • The offeror whose proposal provides the best value to the project when price and other factors are considered will be awarded the contract.
  • Best Value is defined as an award based on the greatest overall benefit in response to the requirement.
  • The two classes of instruments may be awarded to the same offeror or may be awarded to two separate offerors (one vendor per instrument class)

13

correction to table in c 1 5 1 of the optical rfp
Correction to table in C.1.5.1 of the Optical RFP

The URL listed in this table incorrect: http://www.oceanleadership.org/about-ocean-leadership/ocean-of-opportunities/.

The correct link (which is also to the RFP Notice) is: (http://www.oceanleadership.org/2010/rfp-1410-00002-for-optical-instruments-on-fixed-platforms-ooi/),  which includes the links to the Configuration Management Plan, the Systems Engineering Management Plan, and the Final Network Design.

14

what are the critical calendar events
What are the Critical Calendar Events?
  • December 28, 2010:  RFP issued
  • January 6, 2011:  Informational Bidders’ Conference
  • January 7, 2011:  Deadline for submitting questions by noon EST (9:00 am PST)
  • January 12, 2011:  Responses to questions posted
  • January 26, 2011 4:00 p.m. EST (1:00 p.m. PST):  Proposals due
  • Period of Performance: Three-year Base Period and One (1) one-year Option Period

15

source selection organization

SSA

Director

of

Contracts &

Grants

Jeanine Hubler

(Sole Point of Contact with the Offerors)

S

S

EB

SSEB Chairperson

-

Non

Cost / Price

Cost / Pr

ice Evaluation

Evaluation Panel

Panel

Non

-

Voting Advisors

Source Selection Organization

16

disclaimer
DISCLAIMER

THE FOLLOWING IS A BRIEF OVERVIEW OF SOME OF THE PROPOSAL REQUIREMENTS.

OFFERORS ARE CAUTIONED TO CAREFULLY READ THE REQUIREMENTS OF THE SOLICITATION AND COMPLY ACCORDINGLY

17

what is being procured1
What is being Procured?
  • Two classes of Optical Instruments are required by OOI:
      • Optical Attenuation and Absorption (OPTAA) instruments
      • Spectral Irradiance (SPKIR) instruments
  • OOI will be deploying suites of instruments in waters that are optically complex and the sampling strategy will include optical characterization of the water (e.g. light attenuation/absorption and dissolved and particulate material).
  • The Optical Instruments will be deployed on a variety of fixed platforms, including seafloor packages and moorings, to measure optical absorption, optical attenuation, and downwelling spectral irradiance.
  • OPTTA instruments will be used to measure optical attenuation and absorption in the coastal and open ocean.
  • SPKIR instruments will be used to measure downwelling spectral irradiance in the coastal and open ocean.

18

anticipated quantities
Anticipated Quantities

Optical instrument deployment depths vary for each instrument series. Instrument series are defined in appendix A-1 in RFP attachments J-2 and J-3.

19

what do i need to submit
What Do I Need To Submit?
  • Section L of the RFP details the Required Information and Format for the Proposal
  • The following 4 Volumes are required as part of your proposal (provide for each instrument class).
    • Volume 1 Technical – <20 Page limit maximum >
    • Volume 2 Past Performance – < 6 Page limit maximum >
    • Volume 3 Management – <10 Page limit maximum >
    • Volume 4 Cost/Price – No restriction
  • Volume 5 is Optional (only if proposing both classes)
    • Volume 5 Integrated Advantages (Optional - <5 Page limit maximum >

20

volume 1 technical non price cost in this volume
VOLUME 1 - TechnicalNON-PRICE/COST IN THIS VOLUME
  • Technical Volume – 20 Page limit maximum
  • Submit one Technical Volume for each instrument Class you are proposing to supply (the two Classes are OPTAA and SPKIR)
  • Fill out Tables L-1 & L-2 with specifications of your proposed OPTAA instruments or Tables L-5 & L-6 for SPKIR instruments and include the tables in the Technical Volume of your proposal (tables do not count towards page limit)
    • Tables L-1 & L-2 are in attachment J-7 for OPTAA
    • Tables L-5 & L-6 are in attachment J-8 for SPKIR
  • Fill in the Parameter Value by Series columns with the parameters of the instruments you are proposing

21

volume 1 technical non price cost in this volume1
VOLUME 1- TechnicalNON-PRICE/COST IN THIS VOLUME
  • Substantiation column should include details that substantiate the information provided in each parameter. You can provide links to external documents and websites.
  • Explicitly state your approach to biofouling mitigation
  • Ensure that the model numbers are the same as those provided in the tables in Section B
  • Use a legible 12 point font and put page numbers on each page
  • Remember the Cost and Non-Cost evaluation factors are evaluated separately
  • OL desires to make the award without discussion. Following Section L should lead to a quicker award

22

volume 1 technical non price cost in this volume2
VOLUME 1- TechnicalNON-PRICE/COST IN THIS VOLUME

Brief discussion of Attachments J-7 and J-8

volume 2 past performance non price cost in this volume
Volume 2 – Past PerformanceNON-PRICE/COST IN THIS VOLUME
  • Past Performance Volume - 6 Page limit maximum
  • The Offeror should provide three contacts who have received similar optical instruments within the past three years (use Table L-4 for reference details)
    • Verify contact information, including phone number, for all respondents and verify for each their willingness and ability to respond (no surprises)
  • References to the size and dollar value of previous efforts is required
  • Provide descriptions of how previous projects relate to the OOI acquisition and provide information on any problems encountered and their resolution.

24

volume 3 management non price cost in this volume
VOLUME 3 - ManagementNON-PRICE/COST IN THIS VOLUME
  • Management Volume - 10 Page limit maximum
  • Project Management and Communications Document (fewer than 5 pages)
          • Roles and responsibilities of the points of contact
          • Specific reports and other communications
  • List and explain ordering procedures that OL and the Procuring Organizations need to follow to facilitate efficient order fulfillment
  • Scheduling information and ordering procedures

25

volume 4 cost price cost price in this volume
VOLUME 4 – Cost/PriceCOST/PRICE IN THIS VOLUME
  • Cost/Price Proposal –No Page Limit
  • Provide the prices for the Items and Services offered to meet the requirements
  • Explicitly state discounts provided
  • Provide a complete list of no-cost options that are available
  • Provide links to product descriptions so we can identify specifically what is being offered for the proposed price
  • Cost evaluation will be done separately team from the Technical and Management evaluations

26

volume 5 provide additional necessary prices cost in this volume
VOLUME 5PROVIDE ADDITIONAL NECESSARY PRICES/COST IN THIS VOLUME
  • Integrated Advantages - Maximum 5 Pages
  • Provide ONLY if proposing both Optical Attenuation and Absorption and Downwelling Spectral Irradiance instruments
  • Integrated Technical Advantages
  • Integrated Price or Quantity Advantages

27

who will get the award

WHO WILL GET THE AWARD?

The offeror whose proposal provides the best value to the project when price and other factors are considered will be awarded the contract.

what if i have additional questions
What if I Have Additional QUESTIONS?
  • Additional questions must be submitted via email to [email protected]
  • SUBMIT QUESTIONS NLT tomorrow 7 January 2011 by noon EST (9:00 am PST)
  • Questions received after 7 January may be responded to, may be held and addressed after RFP closing with those offerors determined to be in the competitive range, or may not addressed

29

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