Coordinator Training August 24, 2011

1. Coordinator Training August 24, 2011

2. Helping Others… Every Step of the Way

3. Department Coordinators Agriculture – Dana Kliethermes Attorney General – Kerry Kroll Auditor – Sherri Hoffman, Joan Doerhoff Conservation – Heather Herigon Corrections – Mary Ann Reeter DED – Sarah Schuette, Lynne Kempker DESE – Bryan Howard Governor’s Office – Kim Hoelscher Health & Senior Services – Tammy Maasen Judiciary – Katie Hinton, Stefanie Payne Higher Ed – Christopher Polley Labor – Karla Hogg DIFP – Keith Dudenhoeffer Lt. Governor – Mental Health – Bianca Farr MO House of Reps – Pattie Wehmeir MO Senate – Cindy Winthorst MOSERS – Lisa Verslues MCHCP – Darla Struemph MoDOT – Jennifer Jorgensen Natural Resources – Amanda Sifford Public Defender’s Off – Gina Hall Public Safety – Darla Iven Revenue – Sheila Wilson Social Services – Susan Robison Secretary of State’s Off – Sandy Hempe Treasurer – Debbie Schertzer OA – Emily Smith, Sara Vanderfeltz, Michelle Hallford

4. What is MSECC? • Missouri Revised Statutes, Chapter 33.103 • Collective effort makes the charitable campaign so effective • Payroll deduction offers employees a convenient way to contribute • Best of all - through our combined efforts -- it provides vital services and meets many needs in our local communities, state and nation

5. What is Your Role? • Provide leadership • Serve as the main campaign resource for your coworkers • Be positive and enthusiastic about the campaign • Ensure each employee receives a campaign booklet and a pledge card • Encourage participation – without pressure

6. Your Rolecont’d • Plan events (drawings, food, competitions) • Collect the returned pledge cards, track your agency or workplace results, and send only the pledge cards with donations to the MSECC office

7. Pacesetter Agency Thank you to Department of Health Kick-Off Theme: A Carnival of Giving Brings Hope

8. Goals for MSECC • Increase employee awareness / participation • Almost 15% participated last year • 8,286 donors • A personal “ask” • Enlist management support • Workplace events, food and/or other fun events • Bake sales, “jeans” day, luncheons, auctions, challenges, etc. • “Buck a Month” – encourage new contributors

9. Campaign Booklets • New books printed this year – 2 years • Charities are listed alphabetically under the regions they serve • 138 independent charities • 33 Federation charities (United Ways, Earth Share, ICA, etc.) • 134 new charities • 1063 charities in the 2012 campaign • Money donated to partner charities goes first to the Federation, which distributes funds to partners • Employees may access charities on the MSECC website: www.msecc.mo.gov

10. Pledge Cards • Keep white copy - send to your HR division • Send yellow copy to MSECC • Give pink copy to employee • All payroll deductionsMUSTbe signed and dated

11. Pledge Cards • Blank pledge cards MUST have region, name, SSN, and 3-digit agency code • Boxes MUST be checked for method of payment • Employees must check Century Club Plus and Release of Name if they wish to be acknowledged • If you collect “I Do Not Wish to Give” pledge cards, destroy them – DO NOT return them to MSECC • Minimum Payroll deduction is $0.50 per pay period

12. Nobody made a greater mistake than he who did nothing because he could only do a little.  ~Edmund Burke Minimum payroll deduction is $0.50 per pay period

13. Pledge Cards • Verify accuracy of the pledge cards • “Do the math” - ensure pay period amount x 24 = the total amount on employee pledge cards (x 12 for MOSERS and MCHCP employees) • NO staples in pledge cards – use paper clips to attach checks and money orders

14. Processing Pledge Cards and Batch Reports • Prepare batch reports • Contact information for person completing report • 3-digit agency code • Total the amounts and the number of payroll deductions and checks

15. Batch Reports/Envelopes • Batch – 50 or fewer pledge cards • Verify accuracy on each batch report • Include adding machine tape for each batch report • Multiple batches may be included in a batch envelope • Write every batch report number included in the batch envelope on the outside of the batch envelope • Channel all batches through your department coordinator (unless otherwise instructed)

16. Pledge Cards • Common Problems • Can’t read donor’s writing • Donations calculated incorrectly – make sure donors know the amount is per pay period ($$ x 24) • Too many pledge cards in one batch • Cash – Do not send! • Coordinators - write check or obtain money order in place of cash

17. GIVING IS CONTAGIOUS… PASS IT ON!

18. Fundraising Guidelines • MSECC, the ONLY authorized annual fundraising event for participating charities, is conducted annually during September - November • You may contact any MSECC charity to participate in your agency kick-off events • Charities should not directly solicit state employees or coordinators • Any $$ collected in donation jars at your department kick-offs must be sent to MSECC

19. Incentive Policy 2009 Legal Determination • Campaign coordinators should include all returned pledge cards, whether the employee contributes or not, in any drawings they hold.

20. MSECC NEWS • WeSave – 1% of online purchases are being donated to MSECC • To date, the MSECC as received $776.00 from WeSave • State employees donated $1,074,000 for 2011 • Total number of donors 8,286 (15%)

21. Deadlines • November 18 • Please set your agency deadlines early enough to have all pledge cards to the MSECC office by November 18

22. Charity Displays • Over 100 charities represented here today • Please take a few minutes to view the charity displays • Invite charities to your agency kick-off events

23. “You make a living by what you get, but you make a life by what you give.”

24. THANK YOU!!