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SFC2014: Electronic Exchanges of Information for European Structural and Investment Funds

This document discusses the electronic exchange of information between Member States and the European Commission for the European Structural and Investment Funds. It covers the use of electronic data exchange systems, the content and operation of the SFC2014, and the security measures for data transmission.

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SFC2014: Electronic Exchanges of Information for European Structural and Investment Funds

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  1. exchanges of information between the Member State and the Commission (SFC2014) Fifth Meeting of the Expert Group on Delegated and Implementing Acts for the European Structural and Investment Funds 15/04/2013 Christophe de Lassus – European Commission DG Regional Policy IT Head of Unit

  2. European Commission SFC2014 database Art. 63(4) All official exchanges of information between the Member State and the Commission - programme level Electronic exchange of information in 2014-2020 period3 parts Member State's system for reporting, monitoring, accounting (…) Businesses Non-profit organisations Public and semi-public bodies Beneficiaries managing authority / intermediate body Beneficiary portal Other certifying authority Art. 62 (d) & 114(2)(d) Computerized system for accounting, monitoring and reporting (…) - programme level + operation relevant information audit authority Art. 112(3) Electronic exchange of information with beneficiaries - project level

  3. Consolidated practice Article 63 – SFC2014 • 4. All official exchanges of information between the Member State and the Commission shall be carried out using an electronic data exchange system established by the Commission by means of implementing acts. Those implementing acts shall be adopted in accordance with the examination procedure referred to in Article 143(3).

  4. Content of SFC2014 • all relevant information, rules and controls for the concerned ESI Funds • all official exchanges in both directions • structured data • paper only in case of force majeure

  5. Operation of SFC2014 • COM + MS record docs & data + updates, • in the electronic format required, • 1. person records data, 2. person verifies • Liaison Officer - person responsible for managing access rights to SFC2014 with defined tasks

  6. Electronic transmission of data through SFC2014 • Accessible either directly or via an interface for automatic synchronisation and recording of data with national, regional and local computer management systems • compulsory electronic signature (Directive 1999/93/EC) • protection of privacy of personal data (Directives 2002/58/EC & 1995/46/EC & Regulation 45/2001)

  7. Security of data • MS & COM monitor the effectiveness of the security measures • MS adopt national/regional IT security policy dedicated to data processing and storage of data within the national/regional or local computer systems connected to SFC2014 • Security policy based on a risk assessment • MS security officer at national/regional level • COM's security officer

  8. SFC2014 compared to SFC2007 • Consolidation of current practice • Streamlined workflow • Enhanced data quality • Long term efficiency gains • Improved performance • Improved Time to market • Improved user experience (in particular search and access to information) • Improved usefulness of the system (reporting)

  9. For more information Christophe de Lassus Head of IT Unit, DG REGIO:christophe.de-lassus@ec.europa.eu ec-sfc2014-info@ec.europa.eu ec-sfc2014-ws@ec.europa.eu

  10. Written comments can be sent until 19 Aprilto: REGIO-DELEGATED-AND-IMPLEMENTING-ACTS@ec.europa.eu

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