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DATA MANAGEMENT ACTIVITIES IN SRI LANKA

DATA MANAGEMENT ACTIVITIES IN SRI LANKA. P. Ratnesinghe Data Manager Epidemiological Unit- Sri Lanka. Overview. Background and purpose Activities Future requirements. Background and Purpose. Background. Responsible for Data Collecting and analyzing disaster data

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DATA MANAGEMENT ACTIVITIES IN SRI LANKA

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  1. DATA MANAGEMENT ACTIVITIES IN SRI LANKA P. Ratnesinghe Data Manager Epidemiological Unit- Sri Lanka

  2. Overview • Background and purpose • Activities • Future requirements

  3. Background and Purpose

  4. Background • Responsible for Data Collecting and analyzing disaster data • Interaction with the National Disaster Loss Database in DMC and Epidemiology Data

  5. Geo-graphical distribution • 26 district • 305 MOH ( Medical Officer of Health areas)

  6. Purpose • To provide technical assistance for data management activities in EPI Unit with focus on National Disaster Loss Database for the target users and applications.

  7. SRI LANKA CURRENT EPIDEMIOLOGY UNIT DATA STRUCTURE NOTIFIABLE DISEASE SYSTEM (Routine systems) Collected on form F399 (data source) 25 notifiable diseases Weekly Aggregate data Clipper/DBF3 NOTIFICATION SYSTEM Collected on form H411a (data source) Follow-up of reported notifiable diseases Sent with f399 after follow-up cases Case based data Clipper/DBF3 CONFIRMATION SYSTEM Collected on CIFs Follow-up of confirmed cases Sent separately to EPID Unit Case based data VB/SQL SPECIAL SURVEILLANCE

  8. SRI LANKA CURRENT EPIDEMIOLOGY UNIT DATA STRUCTURE Other systems Collected on AEFI Form – 2 Sent monthly to EPID Unit Aggregate data EPI6 / Rec File AEFI SURVEILLANCE Collected on Quarterly EPI return Form Number immunization, Usage and wastage Sent quarterly to EPID Unit Aggregate data VB/SQL EPI Data sent directly form labs on standardized form Data forwarded to EPID Unit every 2 weeks Now to be integrated into Special surveillance cases Case based data Excel converted to EPI Info(MS access (MDB) MEASLES

  9. SRI LANKA CURRENT EPIDEMIOLOGY UNIT DATA STRUCTURE • Collected on special AFP forms • Sent directly to EPID Unit • (Case based data) • Zero reporting forwarded weekly to SEARO • EPI 6 /REC File AFP SURVEILLANCE MRI MRI AFP • Data sent directly from labs • Data forwarded to EPID Unit Weekly • Data integrated into EPID Unit system • (Lab and epid data forwarded to WHO-SEARO as separate files) • Case based data • PFIFA2/MS Access

  10. SRI LANKA CURRENT EPIDEMIOLOGY UNIT DATA STRUCTURE Data processing, Analysis and reporting activities • AFP - EPI info programms • VPD - Crystal report systems and • SPSS packages • Notifiable and confirmed system • - Software created by Data Manager

  11. SRI LANKA CURRENT EPIDEMIOLOGY UNIT DATA STRUCTURE • Data cleaning and feedback loops • Standard Operating Procedures: • Data cleaning takes place at the national level. After entering the data, ten percent of forms are randomly selected and then these are re-entered into the program and verified. • Feedback report

  12. SRI LANKA CURRENT EPIDEMIOLOGY UNIT DATA STRUCTURE Data back-up procedure • There are three backup procedures currently running for epidemiological data: • a mirror system running with file server, • every Friday the data manager backs-up all databases to • a hard drive in computer room and • floppies are used for day-to-day backup operations by data entry operators.

  13. SRI LANKA CURRENT EPIDEMIOLOGY UNIT DATA STRUCTURE Country Bulletin processing procedures

  14. Future requirements • Integrate data between Epidemiology unit and Disasters Management Center , Sri Lanka at online

  15. Thank you

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