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Herbarium Digitization Workshop

Herbarium Digitization Workshop. Digitization Workflows. Gil Nelson September 16-18, 2012 Valdosta State University. Institute for Digital Information & Scientific Communication – Florida State University. Herbarium Digitization Workshop.

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Herbarium Digitization Workshop

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  1. Herbarium Digitization Workshop Digitization Workflows Gil Nelson September 16-18, 2012 Valdosta State University Institute for Digital Information & Scientific Communication – Florida State University

  2. Herbarium Digitization Workshop The workflow documents and this presentation are located via the Wiki under Workflows and Protocols: https://www.idigbio.org/content/digitization-workflows Or, directly at: https://www.idigbio.org/content/workflow-modules-and-task-lists Conclusion of the Flat Sheets and Packets Workflow Working Group: There is no single, consensus workflow. Institute for Digital Information & Scientific Communication – Florida State University

  3. Herbarium Digitization Workshop • Dimensions of Workflow Design • Efficiency • Contrasted with speed • Reduce technician fatigue • Maintain technician focus • Optimize task execution times (time/motion) • Record statistics • Make adjustments • Conservation of movement • Positioning and compactness of work station components • Left to right vs. right to left • Starting and ending locations • Proximity of equipment (including mouse) Institute for Digital Information & Scientific Communication – Florida State University

  4. Herbarium Digitization Workshop • Elements of Workflow Design • Follow a modular approach • Plug and play modules • Modules are often self-contained and independent • There is no consensus workflow, virtually all workflows are customized • Adjust to strengths of each technician • (using students requires flexibility in duties • assigned to personnel rather personnel • assigned to position) • Task Lists for each module • Plug and play tasks • Clear • Succinct • Ordered Institute for Digital Information & Scientific Communication – Florida State University

  5. Herbarium Digitization Workshop • Dimensions of Workflow Design • Multi-tasking • Making the most of down time (regardless how long) • Nesting shorter tasks (start one task, start another) • Overcoming distractedness • Workflow simulation and modeling • Analyzing temporal juxtaposition of workflow task clusters • Analyzing spatial juxtaposition of workflow task clusters • Task list simulation and modeling Institute for Digital Information & Scientific Communication – Florida State University

  6. Herbarium Digitization Workshop • Dimensions of Workflow Design • Segmenting clusters and subroutines • Standalone repetitive processes • Barcoding • Imaging • Image processing • Re-filing • Conservation and repair • Georeferencing • OCR Institute for Digital Information & Scientific Communication – Florida State University

  7. Herbarium Digitization Workshop • Documentation and Instructions • Written Protocols • Essential! • Include pictures • Attention to detail (leave nothing to the imagination) • Express limits on technician authority • Feedback Loops • Technicians: best source of efficiency adaptations, either by show or tell • Easy methods for receiving feedback • Personal copies of the protocol • Master copy available via Google docs for updates and suggestions Institute for Digital Information & Scientific Communication – Florida State University

  8. Herbarium Digitization Workshop Institute for Digital Information & Scientific Communication – Florida State University

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  12. Herbarium Digitization Workshop Module 1 Pre-digitization curation Herbarium Digitization Modules Module 2 Imaging station setup/camera Module 3 Imaging station setup/scanner Module 4 Image capture Module 5 Image processing “Plug and Play” approach Module 6 Data capture Module 7 Data enrichment Institute for Digital Information & Scientific Communication – Florida State University

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  17. Herbarium Digitization Workshop Institute for Digital Information & Scientific Communication – Florida State University

  18. Herbarium Digitization Workshop iDigBio has recently completed a policy and recommendations about image file format. The final version is available on the Documentation page at iDigBio.org, or on the workshop Wiki under Imaging Documents and Resources. Institute for Digital Information & Scientific Communication – Florida State University

  19. Herbarium Digitization Workshop Thank you! Institute for Digital Information & Scientific Communication – Florida State University

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