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Wisconsin Student Number System WSLS

Wisconsin Student Number System WSLS. Department of Public Instruction. June. Today’s Presenters. Barb Ballweg, Education Statistics Coordinator Alesha Filiatrault, Trainer. Summary Slide. Web Access Management System WSLS Roles Delegated Authority Navigation Basics Preferences

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Wisconsin Student Number System WSLS

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  1. Wisconsin Student Number SystemWSLS Department of Public Instruction June

  2. Today’s Presenters • Barb Ballweg, Education Statistics Coordinator • Alesha Filiatrault, Trainer

  3. Summary Slide • Web Access Management System • WSLS Roles • Delegated Authority • Navigation Basics • Preferences • File Upload • Mass Data Entry • Submission Status – File Upload & Mass Entry • Results – File Upload/Download & Mass Entry • File Download Request • Match Review – File Upload & Mass Entry • Exit Confirmation

  4. Wisconsin Student Number Locator System WSLS

  5. Why? • No Child Left Behind (NCLB) requires extensive new data collection and reporting. • Meeting NCLB report card mandate requires a student level data collection. • Student numbers protect privacy and facilitate student level data collection and reporting.

  6. Guiding Principles • Student data needed for yearly progress (AYP) and ESEA Report Card. • Academic indicators that measure what they are intended to measure with comparable values in comparable situations across districts and schools. • Account for all students. • Minimize data collection and reporting burden. • Facilitate use of data for school improvements. • Protect student privacy.

  7. WSLS and ISES WSLS • Assign permanent, unique, and unduplicated numbers to students. • Updated as students move between schools to ensure that their WSNs move with them. • Used in lieu of names to collect data through Individual Student Enrollment System (ISES).

  8. WSLS and ISES ISES • Report disaggregated data by school as required to produce ESEA-mandated reports. • Collect other data necessary for future consolidation/reduction of related collections.

  9. Students to Included in Initial Load • Any student enrolled during school year 2003-04 unless student transferred to another public school district or private school or died. • students enrolled at the end of 2003-04 school term, • students who completed high school anytime during the school year 2003-04, • students who enrolled in your district at some time during the 2003-04 school term who stopped attending school at any time during that term but did not transfer or die.

  10. Which Students Count As Enrolled • A student is "enrolled" in your district if the student receives his/her primary PK-12 educational services either…

  11. Which Students Count As Enrolled • directly from district employees, or (2) from a third party (not another Wisconsin district) under the direct supervision of your district. Services provided by district employees or third parties might be received in a school building, library, hospital, county corrections, college, or any other location, and services include but are not limited to IEP services.

  12. School district School - most recent school attended Student name - first, last, **middle, **suffix (e.g. Jr. or III) Parent(s)/Guardian(s) name(s)* - first, last, and **middle Birth date Place of birth** - county, city, state Gender Race/ethnicity School enrollment date* Local student ID #1** Local student ID #2** Data Fields ** optional* not required on inital load, but required on subsequent loads

  13. Lesson Objectives • The Wisconsin Web Access Management System. • How to set-up an account • What to do with account information. • WSLS Roles • The Delegated Authority application • How to assign roles

  14. Privacy of Student Records • Protecting student privacy is the highest priority of the Individual Student Enrollment System. • DPI uses a rigorous authentication process to help protect the privacy of student records. • Encryption of data transfer and communications via SSL. • WAMS to grant access to authorized users.

  15. FAQ Links Parents: • http://www.dpi.state.wi.us/dltcl/lbstat/isesfaq2.html Districts and Vendors: • http://www.dpi.state.wi.us/dltcl/lbstat/isesfaq3.html

  16. Web Access Management System

  17. The State’s Web Access Management System • WAMS • Maintained by the Department of Administration. • Allows authorized individuals to access State Internet applications using one User ID & password. • Used by DOT, DHFS, DNR, Univ Wisc. DOA, DPI, etc.

  18. WAMS Manages Access to Data • When granting or denying access to a web browser’s request, WAMS bases its decisions on • Proof that the user holds an authentic account and • Membership of the user in an appropriate “role”.

  19. WSLS Roles

  20. WSLS Roles • All Functions Role • On-line Enroll/Exit/Update Role • On-line Enroll/Exit/Update-No Mass Entry Role

  21. All Functions Role • Administration and maintenance. • File uploads and download requests. • All online entry / individual student functions. • Individual student on-line entry • Search • Match Review • Update • Exit Confirmation • Mass Student Entry

  22. On-line Enroll/Exit/Update Role • On-line entry / individual student functions. • Does not have access to batch functions such as file uploads. • Has access to Mass Student Entry screens.

  23. On-line Enroll/Exit/Update No Mass Entry Role • On-line entry / individual student functions. • Does not have access to batch functions such as file uploads. • Primarily use WSLS • Matches • Request exits, and • Review exit confirmation requests and make corrections.

  24. Wisconsin User ID Registration Step 1 • Navigate to ON.WISCONSIN.GOV in your internet browser window. Step 2 • Click Self-Registration link. Step 3 • Read Overview and User Acceptance Agreement.

  25. Wisconsin User ID Registration Step 4 • Accept or Decline User Acceptance Agreement. • Accept Part One of Self-Registration process initiated. • Decline Not allowed to request a Wisconsin User ID. Step 5 • Complete Self-Registration Required Fields. • DPI does not intend to use address or phone information.

  26. Wisconsin User ID Registration Step 6 • Verify your email address. Step 7 • Review Self-Registration Part Two instructions. Step 8 • Check email account within 4 days. • Verify receipt of email • WAMS@wisconsin.gov • usually arrives within minutes of email verification. • directs to a link to continue the self-registration process.

  27. Wisconsin User ID Registration Step 9 • Enter Wisconsin User ID and password to activate your account. • User ID and password are case sensitive. Step 10 • School District Administrator • Report Wisconsin User ID to *dpistats@dpi.state.wi.us • WSLS / ISES Administrator • Report Wisconsin User ID to School District Administrator. • All other WSLS / ISES Users • Report Wisconsin User ID WSLS / ISES Administrator.

  28. Links • WAMS and Delegated Authority application Information. • http://www.dpi.state.wi.us/dpi/dltcl/lbstat/eseawams.html • Wisconsin User ID Information. • http://www.dpi.state.wi.us/dpi/dltcl/lbstat/doc/wiuserid.doc • Self-registration, "Help" or "FAQ" links. • http://on.wisconsin.gov • Help Desk: 800 507-5744

  29. Delegated Authority

  30. Delegated Authority • Delegated Authority provides WSLS / ISES Administrator to the DPI. • The School District Administrator (Superintendent) or Non-district Charter School Administrator will provide the Wisconsin User ID of the selected WSLS / ISES Administrator to the DPI via a ‘Delegated Authority’ web application (available in the near future).

  31. Delegated Authority • Using Delegated Authority to provide appropriate district and school staff to the DPI. • The WSLS / ISES Administrator will in turn authorize access for appropriate district and school staff to the WSLS via the ‘Delegated Authority’ web application.

  32. District Administrator Screen

  33. WSLS/ISESAdministratorScreen

  34. WSLS/ISES Administrator Add Designee Screen

  35. Navigation Basics

  36. Lesson Objectives • WSLS Main Menu page. • WSLS Main Menu screen basics. • Exit WSLS application.

  37. Header • School and User Name • Footer • Contact Information

  38. WSLS Navigation Bar • Select Role • Exit • Help • Save

  39. WSLS Main Menu

  40. Change Role Selection Click Role graphic to open Role Selection screen.

  41. Change Role Selection Click Role drop down list and select new Role.

  42. Change Role Selection

  43. Change Role Selection Click Main Menu graphic to open Main Menu screen.

  44. Click Exit graphic to open the Logoff screen.

  45. Exit WSLS

  46. Preferences

  47. Lesson Objectives: • Introduction to Preferences. • Set-up initial preferences. • Modify and view existing preferences.

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