Take it to the Hoop! PIM 30 Update

1. Take it to the Hoop! PIM 30 Update Presented by Eugene Anderson Dennis Blackwell Suzanne Swinson

2. Chapter 1- Authority • 1.4 b. Refers to VITA website for information on purchases of IT related goods and services. • 1.4 f. Clarifies that Judicial and Legislative branch agencies are exempt from DGS/DPS regulations and provides those agencies with unlimited delegation of purchasing authority. • Code of Virginia, § 2.2-1110

3. Chapter 2 – Sources of Supply • 2.1 b. New guidance for VCE exemption • May be granted by consent of both Director of Purchases and Supply and the CEO of VCE if: • the item does not meet reasonable requirements • an identical item can be obtained at a verified lesser cost • insufficient supply

4. Chapter 2 – Sources of Supply • 2.1 h. Institutions of Higher Education are not required to obtain approval from Fleet Management for vehicle purchases. • VPPA and APSPM policies still apply

5. Chapter 3 - General • 3.2 b. Bond Requirements • Raises payment and performance bond requirement minimum from $250,000 to $350,000 for transportation-related projects.

6. Chapter 3 - General • 3.4 b. Updates Contractor License Requirements • Class A • $120,000 or more per project • $750,000 or more annually • Class B • $10,000 to $120,000 per project • $150,000 to $750,000 annually • Class C • $1,000 to $10,000 per project • less than $150,000 annually

7. Chapter 3 - General • 3.18 c Adds guidance on minimizing the size and cost of newspaper advertisements. • Should include Agency name, goods or services to be purchased, how offerors can get further information (reference eVA VBO), pre-proposal conference date/time, and closing date/time.

8. Chapter 3 - General • 3.27 Personally Identifiable Information • Agencies shall not include personally identifiable information on purchase orders.

9. Chapter 3 - General • 3.29 a. Public Auctioning • Public auctioning (non-electronic) may be used up to the Agency’s delegated authority. • Online public auctions are not permitted. • Set-aside requirements apply.

10. Chapter 3 - General • 3.29 b. Reverse Auctioning • The purchase of non-technology goods or nonprofessional services may be made using Reverse Auctioning tools in eVA (not for construction, professional services, highway bulk purchases or aggregates). • Agencies authorized to use up to their delegated authority.

11. Reverse Auctioning in eVA • For goods or services that can be easily specified, with definable quantities (up to 6 line items) • Set-aside requirements apply • Awards are made by Grand Total only • Only eVA registered vendors can participate. Paper responses are not allowed. Bidders must participate electronically.

12. Chapter 4 – General • 4.16 b. Conference Planning • Changed threshold requiring written solicitation from $50,000 to $30,000. • Number of contacts required raised from three (3) to four (4).

13. Chapter 5 – Small Purchases • 5.3 a. • Clarified that a written quotation is not required for over the counter SPCC transactions (up to $5,000). • 5.6 b. • Specific sourcing requirements removed. • 5.7 a. 5 • Notice of Award is required if Notice of Intent to Award is not issued for unsealed proposals.

14. Chapter 12 – Surplus Property • 12.7 b. 3 Revised section to make it optional instead of mandatory that any public sale or auction of surplus materials be offered to political subdivisions, schools, and qualified non-profit 501(c) organizations.

15. Chapter 12 – Surplus Property • 12.7 b.9 • Adds “Other Methods of Disposal” if surplus property is not suitable for sale or cost would exceed potential revenue • Contact Director, DGS/OSPM for guidance

16. Appendix B • Section I, X Updates eVA General T&C to reflect a 12-month extension for the reduced eVA Vendor Transaction Fee. • Section II, 19 Updates Special T&C for Delivery to re-write section and delete statement that delivery date may be a factor in making the award.

17. Appendix B • Section III, 3(f) Updates Additional T&C for Non-Capital Outlay Construction to require subcontractors and tradesmen to have proper DPOR license.