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Introduction to IP Office Customer Call Reporter. Current through IP Office R6.1. Costs of Poor Customer Service*. Typical Company receives 65% of its Business from Existing Customers 7 out of 10 Customers who Switch to a Competitor do so because of Poor Service

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Introduction to IP Office Customer Call Reporter

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Introduction to ip office customer call reporter l.jpg

Introduction toIP Office Customer Call Reporter

Current through IP Office R6.1

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Costs of Poor Customer Service*

  • Typical Company receives 65% of its Business from Existing Customers

  • 7 out of 10 Customers who Switch to a Competitor do so because of Poor Service

  • A 5% reduction in the customer deflection rate can increase profits by 25% to 80%

  • Satisfying and retaining current customers is 3 to 10 times cheaper than acquiring new customers

*Source: Return on Behavior Magazine

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Does Your Business Know…

  • How long does a caller have to wait before they are answered?

  • How many callers hang up in frustration before they are answered?

  • How many calls do your staff handle?

  • How often do customers get transferred from department to department?


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Customer Call Reporter (CCR) Summary

  • Track & measure customer service and agent productivity levels with:

    • IP Office = Built-in ACD functionality

    • Customer Call Reporter = real-time & historic reporting

    • IP Office + CCR = Improved Customer Service

  • Customer Call Reporter delivers:

    • Simple & Intuitive Reporting

      • Minimum User Training Required

    • Browser/Thin Client Architecture

      • Reduced Set Up Costs

      • Single Server with IP Office Messaging Server

  • Best suited to Small Businesses <30 Agents

    • Can support up to 150 agents, 30 supervisors and one administrator

Improved Customer Service

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Customer Call ReporterProduct Overview

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New with IP Office R6.1

Supervisor Dashboard View

Dashboard Goal



Graphic Display Panels

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New with IP Office R6.1

Supervisor Dashboard

Default page when a Supervisor logs in

  • Dashboard Goal

  • Statistics Information Ticker

  • Three information graphs for selected queues,agents and statistics

    • Agent State Pie Chart

    • Alarms Cube

    • Multiplot Graph

    • Scatter Plot

    • Single Pie

    • Single Plot Graph

    • Statistics Cube

    • Statistics Table

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Supervisor Monitor View

Supervisor “Views”

Historical Reporting Tab

Customized Statistics


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Real-Time Supervisor View

  • Up to 3 fully dynamic customized Views

    • Each view can be summarized in reporting

      • 3 Real-Time views

    • Security of information

      • Administrator allocates which supervisor can view which group

      • Similarly supervisor can choose which agent has access to each view for added security

  • Example

    • Hunt Groups 101, 105, 110 are “General Sales, Widget Sales, Widget Support”

    • Views allow Supervisor to compare General Sales to Widget Support

  • Forced Agent State

    • The supervisor can log in, log out or change an Agent from one Group to another dependent from the business need

New with IP Office R6.1

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Agents have 3 views as defined by Supervisor

Need to know basis/security

Alarm “Ticker” provides status to agents

Intuitive alarm presentation to show status quickly and easily

Real-Time Agent View

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Warning & Alarm to Supervisor

Alarm Statistics

Answered Calls

Average Speed of Answer (ASA) %

ASA time

Calls Waiting

Agent State & Time in State (System & Group)

Grade of Service

Lost Calls

New Messages

Outbound Calls

Overflowed Calls

Refused Calls

Alarm Settings

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Supervisor Customer MapProviding location-based business intelligence

New with IP Office R6.1

Indicates location of caller

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Drag & Drop Report Templates

Seven templates available

Call details, call summary, agent summary, trace, alarm, voicemail

Agent Time Card Report

Create >80 distinct reports

Save Report for Future Use

No need to re-enter same data over and over, saves time

Export to PDF, Excel, Word

Scheduled or manual delivery (e.g. reports by email)

Database schema available for custom applications

Historical Reports

New with IP Office R6.1

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PC Wallboard

  • Customizable Wallboard

    • Interactive statistics

    • Messaging feature

    • Leader board (e.g. top 10 agents)

    • Easily rebranded & customised (e.g. customer logo, colours, etc)

    • Automatically optimized screen aspect ratio

  • Pricing:

    • 1 wallboard per Supervisor license

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Customer Call Reporter Technical Requirements

  • Server Platform Requirements

    • Pentium Dual 945 core

    • AMD Athlon 64 4000+

    • 2GB RAM and 30 GB free hard disk space

      • Customer Call Reporter server can co-reside with Preferred Edition messaging up to 16 ports

  • Server Software Requirements

    • Microsoft Windows 2003 or 2008 Server (32 or 64-bit)

    • Microsoft Windows Small Business Server

    • Microsoft SQL 2005/2008 Express or SQL 2005/2008

    • Virtual Server environment supported (VMware, HyperV)

  • Client Software Requirements

    • Microsoft IE, version 7.0 and above

    • Mozilla Firefox, version 3.0 and above

    • Apple Safari, version 3.2 and above

    • Google Chrome, version 1.0 and above

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