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Oh, the things you can think!

Track 1: CS 3.5. Oh, the things you can think!. The questions we can answer now that we can see the data. University of the Incarnate Word. University of the Incarnate Word. Robin Logan Director, Institutional Research

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Oh, the things you can think!

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  1. Track 1: CS 3.5 Oh, the things you can think! The questions we can answer now that we can see the data University of the Incarnate Word

  2. University of the Incarnate Word • Robin LoganDirector, Institutional Research • Dr. Glenn JamesAssociate Provost, Director of AssessmentDASH Super-user University of the Incarnate Word

  3. University of the Incarnate Word • Established in 1881 • 4 year, private not-for-profit • Hispanic-serving • Catholic • San Antonio, TX

  4. University of the Incarnate Word • Main Campus, and… • 7 Extended Academic Program sites • Virtual University • International campuses in Mexico and China • Study abroad center in Heidelberg, Germany • Fall 2012 enrollment - 8,442 • 6,404 - Undergraduate • 1,123 - Master’s level • 733 - Professional • 182 - Doctoral-research • Global Enrollment - 9,188 University of the Incarnate Word

  5. When we started… University Planning Commission 2009 • “How many majors do I have?” • “How many students are in my cohort?” University of the Incarnate Word

  6. What we recognized… • Information system was clogged • Limited historical files • Inconsistent columns within files • No easy way to do longitudinal studies • No common understanding of definitions • Awkward update and delivery of files • Continually “reinventing the wheel” University of the Incarnate Word

  7. Can you relate? University of the Incarnate Word

  8. Structure the files • Keep the methodologies and content consistent • Group files on reporting topics • Enrollment • Course • Retention • … and so on University of the Incarnate Word

  9. Select the development tool • Benefits • Interactive • Dashboards with multiple views • Easily maintainable • Can connect directly to Banner/Oracle • Hurdles • Secure access for everyone who needs it • Updating stand-alone reports University of the Incarnate Word

  10. Select the distribution tool • Benefits • Interactive • Dashboards with multiple views • Easily maintainable • Secure • Hurdles • Access for everyone who needs it • Education/Training aka Tableau Server University of the Incarnate Word

  11. Data files / Workbooks • Decision to create expanded historical sets • Answer common reporting questions • Process common assessment questions • Development workbooks • Test with users • Distribute • Understand that the questions always change University of the Incarnate Word

  12. Where are you in your process? University of the Incarnate Word

  13. DASH in Action • Building basic file from data set example University of the Incarnate Word

  14. Example 1Daily Enrollment Report • Report to monitor DAILY registration patterns University of the Incarnate Word

  15. Example 1Daily Enrollment Report

  16. Example 2Course Information from Banner • Requested by Student Success • Interactive report to help study how often courses are offered, particularly in the summer • LIVE connection to Banner with: • Term and Year • Campus • Course vs Subject University of the Incarnate Word

  17. Continuous Improvement Report Development Report Testing Verify the data outcomes Communication Good Bad Constructive • Further file development • Requirements for new reports • Time • Processes • Data • Development • Communication University of the Incarnate Word

  18. More examples University of the Incarnate Word

  19. NSSE Unit Level Question 1: Made a class presentation (CLPRESEN 1b) --How many of students reported that they never made a presentation in class? Has this improved? --How do the trends for the School of Media and Design compare to UIW and the NSSE peers?

  20. NSSE Unit Level Question 1: Made a class presentation (CLPRESEN 1b) --How many of students reported that they never made a presentation in class? Has this improved? --How do the trends for the School of Media and Design compare to UIW and the NSSE peers?

  21. Live Classroom Usage: Room Utilization --I have a new section of Psychology 1301. What rooms and times are available for a MW section? --I would like to review when all of the History 1321 courses are offered for the Fall 2012 term. What filters do I set?

  22. Live Classroom Usage: Room Utilization --I have a new section of Psychology 1301. What rooms and times are available for a MW section? --I would like to review when all of the History 1321 courses are offered for the Fall 2012 term. What filters do I set?

  23. Degrees Conferred: Summary --How many degrees have been awarded to Engineering Management Students over the past 5 years? --I need to track how many Hispanic students have graduated with an Engineering Management degree since 2007. How would I do this? How do I see the trend by each commencement type (i.e., Fall)?

  24. Degrees Conferred: Summary --How many degrees have been awarded to Engineering Management Students over the past 5 years? --I need to track how many Hispanic students have graduated with an Engineering Management degree since 2007. How would I do this? How do I see the trend by each commencement type (i.e., Fall)?

  25. Census Enrollment (Trend): College and Degree Sought --How many students are studying in the College of Math, Science and Engineering? --How many students are studying in the MAA program in ADCaP and VU? How does that compare to the Main Campus?

  26. Census Enrollment (Trend): College and Degree Sought --How many students are studying in the College of Math, Science and Engineering? --How many students are studying in the MAA program in ADCaP and VU? How does that compare to the Main Campus?

  27. 2012 Review • Can we answer… • “How many majors do I have?” – YES! • “How many students are in my cohort?” – YES! • New Benchmark (s) ? The questions have changed… and that is a really good thing University of the Incarnate Word

  28. Contact Us • Robin LoganDirector, Institutional ResearchUniversity of the Incarnate Wordrlogan@uiwtx.edu • Dr. Glenn JamesAssociate Provost, Director of AssessmentUniversity of the Incarnate Wordgjames@uiwtx.edu Session Evaluation: (CS 3.5) http://tamuevaluation.com/

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