Working with town and parish councils
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Working with Town and Parish Councils. Area Committee – South East 12 March 2014 Helen Griffiths Senior Locality Development Officer. Format. Reminder of the proposals Increasing capacity Joint Meetings Review of the Charter Next steps / on-going work. Reminder of the proposals.

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Working with town and parish councils

Working with Town and Parish Councils

Area Committee – South East

12 March 2014

Helen Griffiths

Senior Locality Development Officer


Format

Format

  • Reminder of the proposals

  • Increasing capacity

  • Joint Meetings

  • Review of the Charter

  • Next steps / on-going work


Reminder of the proposals

Reminder of the proposals

Key messages

  • Commitment to strengthening the relationships between NCC and T&PCs

  • Commitment of senior officers to lead the process

  • Benefits of partnership working to develop a joint vision and joint programme

  • Building on existing relationships


Reminder of the proposals cont

Reminder of the proposals Cont.

Building on existing relationships

  • New Parish Liaison Working Group

  • Strengthening communication and engagement:

    • New regular programme of meetings

    • Two additional meetings:

      • Annual conference – May/ June

      • Budget – autumn

  • Asset transfer – feedback on outstanding issues


Increasing capacity

Increasing capacity


Increasing capacity cont

Increasing capacity Cont.

Role of Locality Officers

  • Liaison role

  • First point of contact between NCC and T&PCs

  • Actioningand monitoring of identified issues


Joint meetings

Joint meetings

  • Vital part of developing relationship

  • Not a political discussion

  • Demonstrate leadership and commitment at a senior officer level

  • Opportunities for joint planning

  • Improvement of local services

  • Reviewing and improving performance

  • Not about replacing the existing ways we communicate with T&PCs


Joint meetings cont

Joint meetings Cont.

Information gathering

  • Planning (DM, policy, neighbourhood plans)

  • Neighbourhood Environmental Action Teams

  • Street lighting

  • Community spaces

  • Countryside and rights of way

  • Transport

  • Asset transfer

  • Community chest applications

  • Area committee feedback


Joint meetings cont1

Joint meetings Cont.

Lead Officers for South East Area


Joint meetings cont2

Joint meetings Cont.

Frequency of meetings

As a guide:

  • Main Towns - quarterly

  • Service Centres – 6 monthly

  • Clusters – 6 monthly

  • Initial meeting - discuss and agree purpose

  • Second meeting – start of meeting schedule

  • Clusters - further on-going work


  • Joint meetings cont3

    Joint meetings Cont.

    Feedback from first meetings

    • 21 out of 23 meetings occurred

    • Support for meetings

    • Standard discussion points

    • Attendance

    • Mixed issues discussed

    • Additional points agreed in advance


    Review of the charter

    Review of the Charter

    • Current Charter

    • Task and Finish Group

    • Develop concise framework document – to set out how NCC and T&PCs will work effectively together

    • Consultation on revised Charter

      – 27 February to 9 April 2014

    • Proposed to adopt May 2014

    • Proposed launch June 2014 (Annual Conference)


    Next steps on going work

    Next steps/ on-going work

    • Reinforce commitment to working with T&PCs

    • Review success of first round of meetings

    • Role of T&PC Clerks

    • Understanding wider relationships/ influences

    • Database of key issues and setting up process for capturing issues

    • Awareness raising – Members and Officers

    • Finalise proposals for clusters

    • Consultation on the proposed Revised Charter

    • Reviewing feedback on asset transfer


    Key contacts

    Key Contacts

    Kevin Bartlett

    Locality Development Officer

    [email protected]

    01670 623416

    Iain Hedley

    Locality Development Officer

    [email protected]

    01670 620379

    Debbie Longlands

    Locality Development Officer

    [email protected]

    01670 620378

    Richard Powell

    Locality Development Officer

    [email protected]

    01670 623418


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