NATA Foundation Deloss Brubaker Undergraduate Student Writing Contest (USWC) - Guidelines and Process

1. NATA Foundation Deloss Brubaker, EdD, ATC Undergraduate Student Writing Contest (USWC) Process Introduction • The NATA/NATA Foundation Undergraduate Student Writing Contest (USWC) is named for Deloss Brubaker, who chaired the contest for its first 30 years. The USWC is now in its 36thyear. Through this competition, a total of $1,000 is awarded in 3 different contest divisions: • Original Research ($500) • Literature Review ($250) • Case Study ($250)The contest is funded by the NATA. • All students must be NATA members in order to submit to the contest. • Students must be undergraduate students at the time of submission. • Students (both primary, as well as all secondary, authors) must be enrolled in a CAATE accredited undergraduate athletic training program. • Athletic training program director (ATPD) and/or an athletic training faculty member must be aware of the student conducting this research and submitting it to the USWC. Contest Requirements Contest Requirements continue

2. NATA Foundation Deloss Brubaker, EdD, ATC Undergraduate Student Writing Contest (USWC) Process Contest Requirements • The ATPD or faculty member must approve of this submission to USWC. • Only undergraduate students may be authors of the submission; college/university faculty members are not permitted to be authors, nor may they receive the monetary award. • Student(s) may submit to only one of the contest divisions per year. • Students can only submit one manuscript per research project. • No more than six authors are allowed on one manuscript submission. Submission Guidelines • Submission must be sent electronically & in hard copy. The entire electronic submission must be in WORD format in a single file. • The content of paper copies must match content of the submitted electronic file. • Electronic file must be sent to LLDewald@gmail.com & received by 11:59 pm Eastern time on March 1. The time stamp of the submission is based on the receiver’s email address and not the sender’s email address. • Three paper copies of submission must be mailed to NATA Foundation office. Timeline

3. NATA Foundation Deloss Brubaker, EdD, ATC Undergraduate Student Writing Contest (USWC) Process Timeline • July 1 – February 28 (or 29th on leap years) • USWC Chair proofs Journal of Athletic Training (JAT) advertisement 6 times throughout the year. • USWC Chair answers emails via contest exclusive email address, LLDewald@gmail.com, & telephone calls about contest throughout year. • USWC rules must be maintained or updated as necessary throughout year. • Advertisement of USWC occurs throughout year in the following methods: • 12 months per year via the NATA Foundation website • All 12 issues of the JAT per year. • January & February issues of NATA News. • All issues of NATA E-blast – Range of Motion. • Via a January email to all athletic training program directors. • NATA/NATA Foundation Athletic Training Educator’s Conference biennially (odd numbered years). • In flyers • On the welcoming power point slides Timeline continues

4. NATA Foundation Deloss Brubaker, EdD, ATC Undergraduate Student Writing Contest (USWC) Process Timeline • March 1 • Submission due date for USWC for both electronic file & also the 3 paper copies. If March 1st is on a Saturday or Sunday, then submission due date is Friday at close of business (5:00 pm CT) as noted in advertisements. • USWC Chair creates an Excel spreadsheet with contest, student name, university affiliation, title of paper, student’s telephone number, athletic training program director’s name & telephone number, and score columns for each reviewer’s scores on the paper. • Each student receives an email from USWC Chair confirming receipt of their electronic file for contest & if it has passed the mechanical review. • Upon submission, USWC Chair conducts a mechanical review using established mechanical review forms to ensure guidelines have been followed by author(s). If there are errors in adhering to submission guidelines, USWC Chair returns submission to student advising as to what was not done correctly. 24 hours is allowed for resubmission of a corrected version. If the student does not resubmit, paper is not consideredfor the contest. Timeline continues

5. NATA Foundation Deloss Brubaker, EdD, ATC Undergraduate Student Writing Contest (USWC) Process Timeline • March 2nd or the next business day • NATA Foundation Director & USWC Chair confer by telephone to compare the USWC Chair’s list of electronic file submissions & the list of the paper submissions received at NATA Foundation office. Both electronic submission & paper submission must have been received by March 1st, not postmarked by March 1st. • NATA Foundation Director verifies student’s eligibility as an NATA student member. • March 2 – April 15 • USWC Chair submits the papers to Turn-It-In to check for plagiarism and then reviews all of the Turn-It-In reports and the areas flagged as plagiarism. Sometimes an area is not actually plagiarism, while other times it is gross plagiarism. These papers that have grossly plagiarized are dismissedfrom further consideration in the contest. Timeline continues

6. NATA Foundation Deloss Brubaker, EdD, ATC Undergraduate Student Writing Contest (USWC) Process • April 15 • USWC Chair sends finalized papers along with review form to reviewers for each contest category (Original Research, Literature Review, & Case Study). • Reviewers have 1 month to complete reviews & return evaluation forms to USWC Chair. Reviewers do not grade paper with track changes, only the review rubric is used. Timeline Timeline continues

7. NATA Foundation Deloss Brubaker, EdD, ATC Undergraduate Student Writing Contest (USWC) Process • May 15 • USWC Chair receives evaluation rubric forms from reviewers and collates the evaluation rubric forms & scores. USWC Chair enters scores into Excel spreadsheet & tallies scores. The score totals are rank ordered for each of the 3 contests. • Winning papers must score 90 points or > on 100 point scoring system scale. • No awards are given to papers scored <90 points on scoring system scale. • If there is a tie or if papers are within 1 point of each other, USWC Chair then asks reviewers to re-grade just those papers. If a tie continues to exist, USWC Chair then send papers to different reviewers from one of other contest sub-committees & has them grade the tied papers. Timeline Timeline continues

8. NATA Foundation Deloss Brubaker, EdD, ATC Undergraduate Student Writing Contest (USWC) Process • May 22 • Students who have won each contest are notified by a telephone call from Chair. USWC Chair also sends a follow-up email to winners. Students are also informed about NATA Foundation Pinky Newell Student Leadership & Scholarship Breakfast. • Athletic training program director is also called & informed that his/her student won the specified contest. The ATPDs are also informed about NATA Foundation Pinky Newell Student Leadership & Scholarship Breakfast. • USWC Chair notifies NATA Foundation Director of winning students’ names & their papers’ title. Student winners receive a plague & a monetary check, which are handled by NATA Foundation. The NATA Foundation also communicates with award recipients about the NATA Foundation Pinky Newell Student Leadership & Scholarship Breakfast. • USWC Chair sends emails to students who did not win contest. Timeline Timeline continues

9. NATA Foundation Deloss Brubaker, EdD, ATC Undergraduate Student Writing Contest (USWC) Process • NATA Annual Meeting • Students receive their awards & checks at NATA Foundation Pinky Newell Student Leadership & Scholarship Breakfast. • USWC Committee Chair & sub-committee members each receive a free breakfast ticket, held for them at breakfast “will call” area. • Either Deloss Brubaker, the USWC Chair, or someone from the USWC Committee announces winners at the breakfast & has a photograph taken with each winner. • Contest is officially over for the current year & the next contest begins. Timeline Thanks for your interest in the NATA Foundation Deloss Brubaker, EdD, ATC Undergraduate Student Writing Contest! Go to http://www.natafoundation.org/awards/student-writing-contest